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ASSIST Application Submission System & Interface for Submission Tracking

ASSIST Application Submission System & Interface for Submission Tracking . What is it and Best Practices . Did you hear?.

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ASSIST Application Submission System & Interface for Submission Tracking

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  1. ASSISTApplication Submission System & Interface for Submission Tracking What is it and Best Practices

  2. Did you hear? • The transition to electronic submission of multi-project applications will occur on a program-by-program basis starting with September 25, 2013 deadlines. (http://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-161.html) • NIH will start accepting all competing grant applications electronically by May 2014. • The new electronic system developed for submission of these complex mechanisms has been labeled, “ASSIST.”

  3. What is ASSIST? • ASSIST is a web-based system designed to accommodate the complexities of NIH’s multi-project applications • ASSIST works with Grants.gov to download and complete forms for multi-project applications

  4. System roll out schedule history of transition to electronic applications

  5. Transition by date and mechanism • September 25, 2013 — All applications submitted in response to FOAs with the following activity codes and a due date of September 25, 2013 or after will require electronic submission: P01, P20, P50, R24, U24, U19. • January 25, 2014 — All applications submitted in response to FOAs with the following activity codes and a due date of January 25, 2014 or after will require electronic submission: G12, P30, P40, P41, P42, P51, P60, R28, U10, U41, U42, U45, U54, U56, UC7, UM1.

  6. Welcome to ASSIST Log into the ASSIST with your eRA Commons credentials: (https://public.era.nih.gov/assist) Want to test an ASSIST application? NIH demo site: https://public.uat.era.nih.gov/assist/ plug in PA-40-201

  7. Do the tab headings look familiar?

  8. Good things to know when starting an ASSIST proposal • Prior to initiating an application using ASSIST, applicants must identify a Funding Opportunity Announcement (FOA) to which they would like to apply. FOAs are posted in the NIH Guide for Grants & Contracts and in Grants.gov • Anyone with an eRA Commons ID can initiate a proposal in ASSIST

  9. The only thing needed at this point is: • Title of Application

  10. Application Set up Know your projects and cores (Components) !! • Title (of each specific project or core) • Order (which is Project 1, etc.) • Project or core lead • Dates Warning – these can’t be changed after set-up

  11. Assign Access Who has automatic access: • Initiator • PI • SPA • Project/Core lead for their section only Contact SPA (eprops@umn.edu, the same address you use to request an eRA Commons Account) for “Access Maintainer status”

  12. Access Maintainer Status This allows you to: • add additional users. It is recommended that everyone have at least one back-up, department signers, subcontracts, etc. • assign or change Read Only or Edit status to others.

  13. Next steps • Once a component is finished, put in COMPLETE status • When all components are COMPLETE, create and provide a PDF of the entire application to the PI for their review and comments. • Yes! You can now see what the final copy will look like BEFORE submission! (except Cover Letter and Appendices)

  14. Final steps to submission • After making any corrections, put all components to FINAL • VALIDATE the application • Update the submission status to READY TO SUBMIT

  15. Submission to SPA • Submit ASSIST proposal by sending an email to: proposal@umn.edu. Remember to include the PRF# and/ PI last name in subject line. This email must state that the proposal is in the ASSIST system and provide the “Application Identifier Number”. • No paper copy is necessary

  16. Tips to share • Know your Projects and Cores • Language changes • Project and Core Lead (not Leader or Co-Investigator) • Numbering • Cores are NUMBERED, not alpha like we’re used to • There is always an Admin Core • Have the eRA Commons ID for all key personnel prior to proposal set-up.

  17. Tips to share • Budget Flow • No inflation • Equipment pop-up • Biosketch appears only in one location of the proposal • Placement of human and animal compliance information • Assurance numbers are only entered in the Overall Component • Our F&A calculations when entire Core/Project is a subaward • There is no place to enter F&A UofMN is entitled to for the 1st $25,000. This is a known issue. Place a paragraph in the budget justification of the Admin Core. • Your printed packet will be much larger than a 398 packet.

  18. Wendy D Diedrich diedr006@umn.edu x64692 Leslie Kennedy l-kenn@umn.edu x40164 Frances Spalding spald003@umn.edu x50848

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