How to Access Your Department’s Position Management Review Within FAST

1. How to Access Your Department’s Position Management ReviewWithin FAST

2. FY11 Position Management Review You are asked to log into our new electronic budget application FAST to review your authorized benefited positions for accuracy. FAST includes only authorized benefited positions, both filled & vacant, on unrestricted funds (not grants and contracts). Please complete your Position Management Review by March 5.

3. Logging Into the Application • https://www.umb.edu/administration_finance/budget_office/fast.php • Visit the A&F Home page • “Select A&F Computer Based Applications” from the left side menu • Select “FAST Application” from center menu selection • Visit the Office of Budget and Financial Planning Web Page • Select “FY11 Budget” from the left side menu • Select “FAST Application” from center menu selection

4. Logging Into the Application 1. Enter your “User name” – This user name is your UMB email name without the @umb.edu 2. Enter your “Password” – This is your umb.edu email password 3. Click on the button labeled “Login

5. Obtaining you Position Management Review Information In the upper right side of the screen select “ Budget and Forecasting”

6. Obtaining you Position Management Review Information Choose Fiscal year “FY11 – NEW”, then click submit

7. Obtaining you Position Management Review Information Click on Position Management Review

8. Sample ReportDept Information Funding Info Position Info Current Employee Info Additional Info Not Shown on Screen Shot Above: Please scroll over to review the following Annual Salary; Allocated Salary; Allocated Projected Payroll; Weeks on Payroll; FTE; % FTE Allocated to Fund; Request Comments; Status

9. Key Definitions Base Salary – This represents the annualized salary of the position (Bi-weekly payroll multiplied by 26) - (Please see chart below in Red) Allocated Salary - This represents the amount of the budgeted salary of the position allocated to a specific funding source for that fiscal year. (Base multiplied by %FTE Allocated to fund) - (Please see chart below in Blue) Budgeted Salary - This represents the approved budgeted salary of the position for that fiscal year -(Please see chart below in deep red)

10. How Do I change the Position Management Review Criteria? For example: • You would only like to see certain funds on the screen • You would like to see only Authorized but Vacant Positions • You would like to see only one department

11. Change Review CriteriaClick on “Show Options”

12. Enter New Criteria in any field you would likeStep 1 - Type in criteria in field next to magnifying glass Step 2 – Click on green plus symbol Step 3 – Repeat Step one and two if you would like more than 1 search criteria Step 4 – Click on Execute Report Button

13. What Do I Do if I Think Some of the Information Found in the Position Management Review Section is Incorrect? Please contact the Office of Budget & Financial Planning to assist you in updating any incorrect information. (Please refer to the list below for the appropriate person for you to contact)