Specialized Faculty Promotion Workshop Tuesday, April 9 , 2019

1. Specialized Faculty Promotion WorkshopTuesday, April 9, 2019 Dr. Janet Kistner, Vice President for Faculty Development and Advancement Melissa Crawford, Faculty Administrator Office of Faculty Development and Advancement

2. What will we discuss? Vice President Kistner • Who is eligible for consideration? • Eligibility for promotion • What is early promotion? • Prior years of service Melissa Crawford • Putting together your eBinder

3. Who is eligible for consideration? • Faculty in the following tracks who have not yet reached the top rank (III): • Teaching Faculty • Research Faculty/Curator • Instructional Support (Instructional Specialists) • Research Support (Assistant in Research, Associate in Research) • Library or Information Specialties (Assistant Librarian, Associate Librarian)

4. Eligibility for Promotion • Demonstrated sustained excellence in performance of one’s assignment of responsibilities shall be the basis for promotion recommendations. • Promotion is not automatic nor should it be regarded as guaranteed upon completion of a given term of service. • Specialized faculty are typically reviewed for promotion during the 5th year in their current rank. • For faculty members who are recommended for promotion prior to being in their 5th year in rank, justification for early promotion must be included in the chair’s/director’s/supervisor’s (or equivalent) letter.

5. What is early promotion? • Promoted prior to completion of 5 years in rank • Requires evidence of exceptionally meritorious performance • Highly unlikely to be promoted with fewer than 3 years in rank at FSU (difficult to judge “sustained” excellence in the position)

6. Prior Years of Service • Count toward years in rank if specified in one’s offer letter. • Please note that bringing in credit does not guarantee promotion but allows for the candidate to be considered earlier than is typical. • Limits: • Two years for a faculty member hired at the first level • Three years for a faculty member hired at the second level • Visiting status may count if the assignment of responsibilities remains the same

7. Questions for Dr. Kistner?

8. Melissa CrawfordFaculty Administratormucrawford@fsu.edu644-6876

9. Putting Together Your eBinder - Specialized Faculty Website • Informational memo and other information are on the FDA website – http://fda.fsu.edu/faculty-development/promotions-for-specialized-faculty • Summary Cover Sheet • Guidelines for Writing Personal Statements • FEAS Quickstart Guide • Checklists for each track (details in memo) • Teaching Faculty (page 5) • Research Faculty/Curator (page 9) • Instructional Specialist (page 12) • Research Support (page 15) • Librarian (page 18)

10. Who is responsible for preparing the eBinder? • The Department Chair/School Director/ Supervisor (or equivalent) is responsible for preparing the binder. • The Candidate must also participate in this process. • The Chair/Director/Supervisor (or equivalent) and the Candidate must sign the summary cover sheets. • The Candidate’s signature certifies that he/she has reviewed the binder and that the contents are valid and accurate. • The chair’s/supervisor’s or dean’s/director’s signature certifies that the binder complies with University procedures and has been reviewed by the candidate.

11. Creating a Successful eBinder • Use the information in the Specialized Faculty Promotion Memo (starts on page 5). • Use the Checklist for your specific track (on the website) • Make sure you identify the staff member in your area who can help you prepare your eBinder. • Staff in your areas are very knowledgeable and can answer most questions. • Please have the staff in your are contact me if you need more clarification.

12. There is no online process in my FSU-HR for Specialized Faculty promotions. There will not be for the foreseeable future. 

13. Organization of the eBinder • The first 6 documents are the same for each track. Teaching Faculty (page 5); Research Faculty/Curator (page 9); Instructional Specialist (page 12); Research Support (page 15); Librarian (page 18) Section 1 – General Information • Summary Cover Sheet for Promotion • Include numerical votes (no check marks) • Brief (but substantive) early promotion justification. The details should be in the chair’s/supervisor’s (or equivalent) letter. • Candidate will sign the cover sheet to signal that he/she has reviewed the contents of the binder.

14. Sample Cover Sheet - Staff • If number of years in rank is less than 5, there must be a justification for early promotion on the cover sheet and the chair’s/supervisor’s letter • Votes are all numerical. Please do not use “X” or check marks.

15. Organization of the Binder • Dean’s/Center Director’s Recommendation Letter • Dean or Director (or staff) is responsible for making sure the letter goes in the binder. • Faculty Response (Optional) • 5 working days from receipt of Dean’s/Center Director’s letter. • Department Chair/School Director or Supervisor’s Letter • Department Chair/School Director or Supervisor is responsible for making sure the letter goes in the binder.

16. Organization of the Binder • Department or School Committee Narrative • Chair of Promotion Committee is responsible for writing the narrative which describes the meeting and vote. • College/Center Committee Narrative (Optional) • Optional if there is already a department/school narrative. • Letters • Peer Evaluation – Teaching (2) (from the past year) • Outside – Research/Curator (3) • Internal – Instructional & Research Support (2 or 3) • Librarian (check Library promotion criteria – not required at the University level)

17. Organization of the Binder • These next documents are in the same order for every track (except #10). Librarians will be off by one number. • Written department/school/college/center promotion criteria – this should be in the bylaws for your area. • Professional Vita • An updated and finalized Curriculum Vita from the Faculty Expertise and Advancement System (FEAS). • FEAS Help – Tiffany Phillips, Office of Faculty Development and Advancement (tphillips@fsu.edu) • FEAS and ORCID guides in packet

18. Organization of the Binder • Courses taught – See memo for instructions. (Only in teaching track) • Assignment of Responsibilities • Include all fully approvedAORs from date of hire or last promotion. • Ask your HR representative for help in obtaining reports. • Please use the printer friendly version of the AOR instead of the screen shot.

19. Teaching Faculty Track • Teaching Statement • See “Writing Personal Statement for Faculty Evaluations” on the FDA website. • Other Teaching Activities (5-pages maximum) (this is not optional) • Evidence of well-planned courses – up to 3 sample syllabi • Grade Distribution – Generated from FEAS. • SPCI forms from date of hire or last promotion – Generated from FEAS.

20. Teaching Faculty Track • Annual Evaluation Letters • Include all letters from date of hire or last promotion. • Do not include annual evaluation forms. • Annual Letters of Progress Towards Promotion • Include all letters from date of hire or last promotion. • Sometimes this will be included in the annual evaluation letter. • Other Evidence (optional; 5-page maximum) • No free-response comments from SPCI or student comments from any source should be included.

21. Research Faculty/Curator Track • Research Statement (3-pages maximum) • See “Writing Personal Statement for Faculty Evaluations” on the FDA website. • External Grant Funding since hire or last promotion • Other Research Related Activities (this is not optional) • 3 Scholarly or Creative Accomplishments

22. Research Faculty/Curator Track • Annual Evaluation Letters • Include all letters from date of hire or last promotion. • Do not include annual evaluation forms. • Annual Letters of Progress Towards Promotion • Include all letters from date of hire or last promotion. • Sometimes this will be included in the annual evaluation letter. • Other Evidence (optional; 5-page maximum) • If candidate has a teaching assignment other documents are required.

23. Instructional Specialist Track • Instructional Support Statement (3-pages maximum) • See “Writing Personal Statement for Faculty Evaluations” on the FDA website. • 3 examples of Evidence of Excellence in Instructional Support • Annual Evaluation Letters • Annual Letters of Progress Towards Promotion • Other Evidence (optional; 5-page maximum)

24. Research Support Track • Research Support Statement (3-pages maximum) • See “Writing Personal Statement for Faculty Evaluations” on the FDA website. • 3 examples of Evidence of Research Support Activities • Annual Evaluation Letters • Annual Letters of Progress Towards Promotion • Other Evidence (optional; 5-page maximum)

25. Librarian Track • Demonstrated Excellence (3-pages maximum) • See “Writing Personal Statement for Faculty Evaluations” on the FDA website. • Continuing Education and Professional Associations (3-pages maximum) • 3 examples of Evidence of Librarianship • Evidence of Service (3-pages maximum) • Annual Evaluation Letters • Annual Letters of Progress Towards Promotion • Other Evidence (optional; 5-page maximum)

26. Common Mistakes • No or “X” or checkmarks on cover sheet. Numerical votes only. • Make sure coversheet is signed. • Must be a finalized CV from FEAS. • Must be fully approved AORsin printable format. Save as PDF and insert into the eBinder. • All Specialized Facultyshould have annual progress towards promotion letters. • No annual evaluation forms. • AORs, SPCI reports, Annual Evaluation Letters, Progress Letters must all be submitted in the eBinder from most recent to oldest.

27. Bookmarks • PDFs will be required to be bookmarked before they are turned into FDA this year. • A list of bookmark names is on the FDA website http://fda.fsu.edu/faculty-development/promotions-for-specialized-faculty • Files will be returned to the college/unit if these instructions are not followed.  • Please do NOT use cover pages for each section since more pages makes the PDF file bigger. • If you do not have Adobe Professional, get it.

28. Questions? Melissa Crawford 644-6876, mucrawford@fsu.edu http://fda.fsu.edu/Faculty-Development/ FEAS/ORCID Questions Tiffany Phillips, tphillips@fsu.edu 644-6876, http://feas.fsu.edu