Erasmus Mundus Action 2 – Strand 1 Partnerships lot8

1. Erasmus MundusAction 2 – Strand 1Partnerships lot8 Euro-Asian Cooperation for Excellence and Advancement Euro-Asian CEA

2. What is Erasmus Mundus Erasmus Mundus is a cooperation and a mobility programmein the field of higher education • the enhancement of quality in European higher education; • the promotion of the European Union as a centre of excellence in learning around the world; • the promotion of intercultural understanding through cooperation with Third Countries as well as for the development of Third Countries in the field of higher education.

3. Action 2: Partnerships This action aims at fostering structured cooperation between European and third-country higher education institutions through the promotion of mobility at all levels of studies for students (undergraduate and masters), doctoral candidates, researchers, academic and administrative staff.

4. Euro-Asian CEA

5. Euro-Asian CEAEU Partners Austria University of Graz France University of Lille Germany Humboldt University Berlin Italy University of Ferrara Slovenia University of Ljubljana Spain University of Deusto Sweden Lund University The Netherlands Eindhoven University of Technologyy

6. Euro-Asian CEA Central Asia Partners Kazakhstan KIMEP University E.A.Buketov Karaganda State University Kazakh Economic University named after Turar Ryskulov L.N.Gumilyov Eurasian National University Kyrgyzstan Kyrgyz National University named after J.Balasagyn Naryn State University named after S.Naamatov Tajikistan Khujand Polytechnic Institute of Tajik Technical University Tajik State University of Commerce Turkmenistan Turkmen State Institute of Economics and Management Uzbekistan Tashkent Institute of Irrigation and Melioration Tashkent State University of Economics

7. Euro-Asian CEA Associate Partners • Ministry of Education and Science of the Republic of Kazakhstan • Ministry of Education and Science of Kyrgyz Republic • Ministry of Higher and Secondary Special Education of the Republic of Uzbekistan • Ministry of Education of the Republic of Tajikistan • Corporate foundation, Educational Center Bilim - Central Asia, Kazakhstan • UNHCR, Kazakhstan • EDNet, Kyrgyzstan

8. Euro-Asian CEA Objectives • Foster mutual enrichment and better understanding between the EU and the Central Asia, through the exchange of persons, knowledge and skills at higher education level • Respect the common general objectives that formed the basis for establishing the Partnership • Refrain from any action that could contribute to favouring brain drain; • Encourage Central Asia participants in mobility activities to use the knowledge and skills acquired in benefit of the social, human, economic and political development of their countries • Adopt a transparent attitude with regards to managing and keeping accounts on the Project for which an Executive Agency grant is awarded and cooperate fully with annual or occasional checks on the implementation of the Grant Agreement • establishing a long-lasting fruitful network for research and education cooperation

9. Euro-Asian CEA Objectives(for partners) • promotion of intercultural and intellectual understanding through cooperation and development • increasing awareness and importance of cultural and linguistic diversity, professional qualities and personal development of Grantees, partner universities and Associate Partners (management, students, academic and administrative staff) involved • promoting and implementing European higher education and its Bologna system through mobility scheme at all levels of higher education of mutual benefit for respective societies and to promote transparency and recognition of periods of study in EU • supporting mobility paying attention to an equal treatment of students and academic staff to combating all forms of discrimination based on gender, racial or ethnic origin, religion or belief, disability, age or sexual orientation • to foster bilateral agreements and cooperation, tangible joint research initiatives, joint programmes and actions in the frame of EU, national or regional projects and a comparative and profound knowledge within an international context of EU and Central Asia.

10. Thematic fields of study • Agricultural Sciences (01) • Architecture, Urban and Regional Planning (02) • Business Studies and Management Sciences (04) • Education, Teacher Training (05) • Engineering, Technology (06) • Geography, Geology (07) • Law (10) • Medical Sciences (12) • Social Science (14)

11. Mobility flow

12. Cohorts • Individual student mobility is arranged in three cohorts: • COHORT 1: 1.9.2012 – 31.12.2013 • COHORT 2: 1.9.2013 - 31.12.2014 • COHORT 3: 1.9.2014 - 31.12.2015 Exception is staff mobility that can start any time within the project duration. • Call for applications (2012, 2013 and 2014) will be opened from beginning of December to mid-February • All individual mobility must end by June 2016.

13. Target groups

14. Eligibility requirementsSTUDENTS • Must be a national Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan; • Must have not resided nor have carried out their main activity (studies, work, etc) for more than a total of 12 months over the last five years in any of the eligible European countries at the time of submitting their application to the partnership. This rule does not apply to TGIII candidates; • For Target Group 1 (TGI): students need to be registered at Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan HEIs within the partnership at the time of submitting their application to the partnership. Undergraduate students must have successfully completed at least one year of studies in their home institution; • For Target Group 2 (TGII): students need either to be registered in a HEI (not included in the partnership) of Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan or to have obtained a university degree or equivalent from a HEI of these third-countries; • For Target Group 3 (TGIII): students need to be nationals of Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan and who are in particularly vulnerable situations, for social and political reasons; • Must have sufficient knowledge of the language of the courses or of one of the languages currently spoken in the hosting countries.

15. Eligibility requirements(Non)Academic Staff • In order to be eligible, academic and administrative staff hereafter referred as "staff": Must be a national of Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan; • For Target Group 1 (TGI): staff from Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan must work in or be associated to Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan HEIs participating in the partnership.

16. Individual Mobility

17. Exchange or degree? An exchange student • officially registered in a host and home universities, temporarily lives in a foreign country and attends courses or is involved in other academic activities. • The exchange period lasts minimum 1 semester (minimum 30 ECTS, if less than 12 ECTS the mobility will be stopped) and maximum 1 academic year (minimum 60 ECTS, if less than 12 ECTS the mobility will be stopped). • NO diploma from the host university • All academic results will be sent to his/her home university. • The student pays tuition fee at his home university, not at the host university. • At the time of the mobility they need to present a learning agreement signed by both universities. • Post-doctoral and staff applicants are always considered as exchange A degree student • Registers at the university in Europe and is no longer a student from the university at home. • Tuition fee to the host university is covered by participation costs • Obtains a diploma from the university abroad. • Needs to comply with the host university admission requirements.

18. Individual Scholarship • Grantee must sign a grant contract in which it is explained how the payments will be made, the coverage of the grant and the Grantee‘s rights and obligations; • The grant amount allocated for the coverage of their costs will be calculated on the bases of mobility type.

19. Individual Scholarship Subsistence allowances Participation costs Insurance costs Travel costs Visa costs

20. Individual ScholarshipsSubsistence allowance In addition :Health and accident insurance

21. Individual Scholarships Participation costs • Participation costs may cover tuition and/or registration fees, additional library, student unions, laboratory consumable costs, residence permit, language courses etc. • Only for mobilities of minimum 10 months; • Directly transferred by the Coordinator to the Host partner universities in EU;

22. Individual Scholarships Travelcosts • The Coordinator will pay for these tickets, • Self-purchased tickets by the Grantees will not be reimbursed (some exceptions – national train and bus tickets), • Originalboarding passes, travel tickets collected by the Grantee and sent to the Coordinator upon completion of the travel (scanned via e-mail and originals by post). After the Grantee receives visa/residence permit, the Coordinator sends travel ticket and insurance

23. Calculation oftravel costs Travel costs Distance in km (round trip) Target group Between host HEI and: TG1 – location of sending HEI TG2 – location of origin TG3 – location of residence

24. Individual Scholarships Insurance costs • Organized and paid by the Coordinator; • Minimum insurance requirements - full insurance coverage (health, travel, accident); • 75 EUR per month (full months);

25. Calculation of the scholarships To be paid in full months. If portion: 1-15 days = 0 months 16-30 days = 1 full month Subsistence allowances < 10 months = 0 EUR 10-17 months = 3.000 EUR 18-26 months = 6.000 EUR > 27 months = 9.000 EUR Duration of mobility (in months) Participation costs 75 EUR x number of months If portion of months - same rule as subsistence allowance Insurance costs

26. How complete e-application Step 1: make sure you meet the eligibility criteria. Step 2: determine to which target group you belong. Step 3: determine if you are an exchange or degree applicant. Step 4: determine your type of mobility and field of study. Find out whether the programme you are interested in is offered at one of the European partner universities (receiving institution). Search for information about the preferred European university (Receiving institution) and its academic offer to receive detailed information on: • Specific admission requirements of the respective study programme • Addition documents to be uploaded • Language of instruction • Required language certificates to be uploaded • Link to courses/ECTS/learning outcomes (in order to fill in the learning agreement or study/research/training/teaching plan). Step 5: Collect all documents that need to be uploaded in the online application.

27. How complete e-application Step 6: Apply online The online application consists of three steps: Step 1: Register with valid e-mail address It is very important that you provide a valid e-mail address and make sure to keep it active. Please note: If you do not receive an e-mail within few hours please make a new registration with an e-mail address from a different provider. Step 2a: personal information After creating an account, you receive your personal link in an e-mail. On this link you fill-in your personal information and apply for course/program. You can use that link to apply for two Universities and courses. Step 2b: apply for course/program

28. How complete e-application When you submit the application, you will receive a confirmation to your email. That confirmation also contains the link to your personal upload page. You have to upload all required documents to have a complete application. We suggest to print out your application(s). Please note:Applicants are only allowed to register once. If you register and apply from several accounts the selection committee will consider only the first one.Applicants may choose maximum two courses/programmes at one or two receiving institutions (first and second choice)! Step 7: After the completion of all steps as described in previous steps submit your application by clicking “Close application”. Once you click on “Close application”, you will not have access anymore to your application and no more changes will be possible. Only closed applications will be considered during the selection process. The confirmation of completing your application will be sent also to your email. Step 8: Read Information about the selection process. Step 9: All applicants will be informed about the selection results (selected, rejected or reserve list) via e-mail by April 2013. All selected applicants will receive further information once they have been selected. List of Frequent Asked Questions (FAQ) is available here.

29. Selection of applicants

30. Timeline • Deadline for online application (15 Feb 2013) • Nomination of selected candidates (15 Apr 2013) • If necessary, the candidates on reserve list are nominated (24 Apr 2013) • European/Host partner Universities inform the students about the pre-arrival arrangements (May 2013) • Possible start of mobility (1 Sep 2013)

31. Academic Recognition • Learning agreement • Degree/ non-degreeseekingmobility • Transcripts and credit transfer (ECTS) • Diploma Supplement

34. Useful links Contact: info.euroasiancea@ef.uni-lj.si Web: http://www.ef.uni-lj.si/euroasiancea