1 / 15

Lean Six Sigma Grants Process (LSGP)

Lean Six Sigma Grants Process (LSGP). Presented by Matthew Faulkner. Agenda. Grants Management Line of Business Lean Six Sigma Grants Process USDA/Consortia Fit Gap Assessments Next Steps Related Initiatives. 1. Grants Management Line of Business Overview.

aure
Télécharger la présentation

Lean Six Sigma Grants Process (LSGP)

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Lean Six Sigma Grants Process (LSGP) Presented byMatthew Faulkner

  2. Agenda Grants Management Line of Business Lean Six Sigma Grants Process USDA/Consortia Fit Gap Assessments Next Steps Related Initiatives 1 3rd Annual APHIS Agreements Meeting

  3. Grants Management Line of BusinessOverview In 2003, under the PMA, E-Gov initiative and PL 106-107 (Grants Streamlining), OMB established a Grants Management Line of Business (GMLOB) as a government-wide solution that supports end-to-end grants management. The goals of GMLOB are: Improve customer access Improve efficiency of the submission process Improve decision making Integrate with Financial Management System Improve efficiency of reporting procedures in order to increase usable information content Optimize post-award and closeout actions 2 3rd Annual APHIS Agreements Meeting

  4. Lean Six Sigma Grants ProcessLean Six Sigma Lean and Six Sigma are process improvement methodologies designed to increase the effectiveness and efficiency of an organization. Lean is about speed and efficiency Six Sigma is about precision, accuracy, and customer satisfaction Lean Six Sigma provides maximum value to consumers and clients with high quality products and services at the lowest possible cost. DEFINE MEASURE ANALYZE IMPROVE CONTROL 3 3rd Annual APHIS Agreements Meeting

  5. Lean Six Sigma Grants ProcessUSDA’s Grants Environment 200 grant programs in 16 agencies Over $60 billion in annual disbursements to over 134,000 grantees Diverse mandatory and discretionary grants Seven electronic systems and untold number of manual processes Independent agency operations Lack of a Department-wide view of the grants portfolio 68% of USDA grants processes are manual Cycle times per phase range from 1-360 days 39% of initial applications received are unacceptable 4 3rd Annual APHIS Agreements Meeting

  6. Lean Six Sigma Grants ProcessGoals • All common processes will be supported by a documented, integrated, streamlined, sustainable and transparent approach. • All exceptions will be justified and approved. • A means to measure and improve customer satisfaction will be designed. • Cost for managing grants will be reduced. • Number of payment methods will be reduced to two. • System will collect LSS metrics. • Service oriented architecture will be used. • A single interface with the financial system will be created. • Duplication of efforts will be eliminated. • Administrative burden for programs & customers will be reduced. 3rd Annual APHIS Agreements Meeting

  7. Lean Six Sigma Grants ProcessProblems vs. Benefits • Problem: Retiring workforce and high turnover (est. turnover is 15% in 2010). • Benefit: Business processes are formally documented and streamlined to eliminate non-value added steps. Provides a standard process across USDA organizations. • Problem: Inflation and pay increases must be absorbed into flat budgets. • Benefit: Lean Six Sigma targets reducing waste, time, and steps in business process while increasing customer satisfaction. • Problem: Financial and IT regulations increase cost. • Benefit: Lean Six Sigma creates a uniform process with minor exceptions. 3rd Annual APHIS Agreements Meeting

  8. Plant and Animal Disease, Pest Control, and Animal Care CFDA # 10.025 FY07 $175,049,437 Wildlife Services CFDA # 10.028 FY07 $8,584,881 Lean Six Sigma Grants ProcessAPHIS Scope 3rd Annual APHIS Agreements Meeting

  9. Lean Six Sigma Grants ProcessModernization Challenge 200 Grants Programs To-Be Process Model 1 common, standardized process 8 3rd Annual APHIS Agreements Meeting

  10. Lean Six Sigma Grants ProcessTo-Be Process Model 9 3rd Annual APHIS Agreements Meeting

  11. USDA/Consortia Fit Gap Assessments During the third quarter of FY2008, USDA validated the fit gaps conducted with the GMLOB Consortia leads to gain a better understanding of the Consortia offerings. Following this analysis, USDA conducted a more detailed fit gap against the HHS solution. 3rd Annual APHIS Agreements Meeting

  12. USDA/HHS Detailed Fit Gap Results • 570 Discrete Functional Requirements • USDA 59% fit • HHS 66% fit • 42% overlap between USDA and HHS functionality • 17% gap • Crosscutting Requirements not addressed by HHS • LSS Metrics • SOA • Common Desktop • Financial System Interface • Additional considerations • Grant processing volume • Reported to OMB on December 31, 2008 3rd Annual APHIS Agreements Meeting

  13. USDA Next Steps • Entered a reevaluation mode • Conducting a detailed fit gap of the SAP software solution 3rd Annual APHIS Agreements Meeting

  14. Related Initiatives • Grants.gov • Financial Management Modernization Initiative (FMMI) • Federal Funding Accountability and Transparency Act (FFATA) • American Recovery and Reinvestment Act (ARRA) 3rd Annual APHIS Agreements Meeting

  15. Questions?

More Related