Welcome to ADLC’s 2011 Partnership Update

1. Welcome to ADLC’s 2011 Partnership Update

2. Calgary Office 341 58th Ave Se Ph: 403 290 0977 Fx: 403 290 0978 Toll Free: 866 774 5333 extension 6200 calgaryoffice@adlc.ca

3. Calgary Office

4. ADLC’s new Assistant Superintendent Ray Battochio We welcome Ray and look forward to working with him in the development of a 21st Century Distributed Learning Service model for ADLC, which serves school divisions across the province. Ray has extensive teaching and administrative experience working in a variety of urban and rural school settings. In addition, he has worked at the district leadership level supporting schools in their pursuit of engaged student learning. As Ray has also worked for Alberta Education serving school divisions as a Senior Education Liaison Manager, he brings many leadership skills and talents which will be a great asset to ADLC and PHRD.

5. ADLC’s new Senior High Principal Cam Oulton We welcome Cam and look forward to working with him in his new role of ADLC Senior High Principal. Cam has extensive teaching and administrative experience working in a variety of urban and rural school settings. He most recently was Principal of Vista Virtual School, a PHRD Community School that serves students Province wide. Cam brings many leadership skills and talents which will be a great asset to ADLC.

6. Exam Information

7. Authorization to Administer November and April Diploma examinations Schools must be authorized by the Minister to administer diploma examinations in November and April ADLC is authorized to administer diploma examinations in November and April

8. Eligibility to write in November and April Sessions • To be eligible to write a diploma examination in November or April, a student must have received instruction in, and a school awarded mark for, the corresponding course within that session. • The school mark must be awarded by a school that is authorized by the Minister to administer diploma examinations in November and April. • Ineligible students who write diploma examinations in November or April will have their examination marks invalidated.

9. Examination Registration For November and April Sessions • All students who write diploma examinations in November and April must be registered to write those examinations, by the school of instruction, (ADLC) on or before the registration deadline date. • Unregistered students are not permitted to write diploma examinations at a November or April session (no walk-ins) • November session information will be provided when available.

10. Important Dates/Deadlines • April 13 – Deadline for course transfers & June registrations. • April 15 – Deadline for special cases & accommodations. • June 6 – Final assignment due for Contracted Services. • June 15 – Team Teaching marks due for all diploma courses • June 24 – Team Teaching marks due for non- diploma courses • July 4 – Deadline for course transfers & August registrations. • July 15 – Deadline for special cases & accommodations. • August 1 - Final assignment due for Contracted Services. • August 10 – Team Teaching marks due for Aug. exam writing ImpoI

11. Exam Accommodations • ADLC can only provide Exam Accommodations if we are aware of the need! • Documentation (IPP, assessments) should be submitted with registration. • If Web Registering, indicate need during registration, then fax in documentation with ADLC File Number stated. • Diploma Courses – it is vital we provide the Accommodation during the course for similar provisions to be made on Diploma Exams! ImpoI

12. ADLC Online Self Service Electronic Support for School Partner Service

13. Web Registration • Requires a charge account … • Fax the following information on your school letterhead to 780-674-7593 (Attn: Bernice) • School code • People approved to order for your school • Most material will be shipped out of Barrhead via Canada Post (new this year) • Use Special Requests area to indicate special shipping instructions – eg. will be picked up by parent at Lethbridge office on a particular date

14. Web Registration • Tutorial • Accessible by school username and password

15. Online Registration Guides • Print guides are no longer available - PDF & HTML formats • Ability to build current registration guides dynamically, with ability to print or e-mail the results

16. Electronic Exam Agreement • ~See agreements in your packages~ • Principal signs and agree to terms listed in the agreement • Specify if your school can print only black and white exams or the colour ones too • Return form to Regional Office or to ADLC Exams, once approved…then a designated person in your school can receive exams via e-mail to be printed for each student • Saves valuable time so students may receive exams shortly after they have been released by our Student Tracking and Reporting (STAR) system

17. Building Engagement through Relationships: Effective Student Monitoring in Distributed Learning Alberta Distance Learning Centre Cycle 4 AISI Project Fanning the Spark: Getting Distributed Learners Started

18. Fanning the Spark Goal: To increase the number of ADLC high school students who complete their DL courses Strategy 1: Build effective learning relationships between ADLC staff and students

19. ADLC Student Monitoring Process • Consistent, detailed processes assist ADLC teachers and Student Monitoring staff in tracking student progress in Contracted Services

20. Automated Processes • Database enhancements streamline and automate monitoring processes • Phone checklists • Letter and e-mail templates

21. The First Five School Days • Beginning of student-teacher relationship • Teacher contacts students by phone • Student Monitoring staff send and e-mail welcome letter • Cc contact to school facilitator

22. Timeline Start & End Dates • Accurate start and end dates allow monitoring processes to work effectively

23. Working Students • Support student progress by responding to student questions • Phone, e-mail, VC, Elluminate, F2F • Monitor student progress through course/assignments • Intervene when student appears to be struggling

24. Key Check Points • 30 and 60 Day Statuses • No Work • Student has never submitted work since registering in the course. • Stalled • Student began the course andsubmitted work but has not submitted for the past 30 or 60 days.

25. 30 and 60 Days No Work Submitted • Student Monitoring staff phone student or contact school DE facilitator for work status update

26. Stalled – 30 and 60 Days Since Last Submission • Monitoring staff phone student or contact school DE facilitator about students whose work progress has stalled

27. Final Exam Written – Missing Assignment(s) • Course cannot be finalized because coursework is incomplete • Lead teacher, student, and facilitator collaborate to determine how to proceed

28. All Assignments Completed – Final Exam Missing • Course cannot be finalized • Lead teacher, student, and facilitator collaborate to determine when exam will be written

29. Enhancements to the Process • Since its implementation on Sept. 1, 2010, we made many revisions to the process • Process maintains philosophy with revised enhancements

30. Suspension of Monitoring Processes • Critical illness of student or student’s family member • Unique personal circumstances • May be short or extended

31. Student Responses • … just sent in the booklet. I’m very excited for you to see what I did … you can really tell which ones were done first and which ones were done last because I feel I improved a lot …  • Hello, I'm pleased to be a part of this course! I just received my package today with all my modules. I will give a call if I need help with any of the sections.Thank you very much for making it possible for me to be a part of the distance learning program!

32. Facilitator Responses • … ** … will be starting the course in November, after basketball season is over… has a plan.Thank you very much for this email! • Have you initiated a new process … good to know, then I can use that too as a tool for combating these long delays. • “This is a good double check.” • ** moved... took a lot of patience and understanding to complete… was successful. We'll do it again!

33. Monitoring Staff Observations SM Clerk’s Daily Summary • … a few different teachers… response was "that's why I am receiving so many phone calls from students." • … several students … made contact with their teachers within one week of them receiving a letter/phone call for not working • … 25 minutes on phone with [mom] and son … appreciated the fact that they could speak with "someone from ADLC". • A mother … appreciates the calls… called teacher [after] introductory letter and had nice little chat... • So far the facilitators love the follow-up …

34. Monitoring Process: 2010-2011 Stats Contact Log Stats, to date

35. Impact of Student Monitoring Process Observations of ADLC staff • More students beginning courses • More students have personalized timelines due to new start and end dates • More students submitting regularly • More students are contacting their teacher for support • Increased contact between ADLC and DE Facilitators • Increased communication due to accurate student contact information

36. Impact of Student Monitoring Process on Course Completions • Year-round intake of student registrations • Year end August 31, 2011 • Completion rates • Non-submitter rates For more information about ADLC AISI project initiatives, go to www.adlc.ca/staff/aisi

37. English

38. What’s New in English? We are moving to one variant courses, where the online and print content will be the same. We plan to streamline the assessments and make the courses more engaging for students.

39. English Department

41. Lead Teacher: Randy Fidler • Print and Online Versions • Assignment Books currently under review and revision. Social Studies 10-2 Living in a Globalizing World • Lead Teacher: Nicola Ramsey • Print and Online versions • Revised assignment booklets – 2010 • Course is currently under review and revisions are planned.

42. Lead Teacher: Larry Lemieux • Print and Online versions • New exam structure for Sept. 2011 • Course is being revised to 1 course variant to mirror SS30 - Scheduled implementation 2012

43. Social Studies 20-2 Understandings of Nationalism • Lead Teacher: Randy Fidler • Print and Online versions • Authorized textbook incorporated into course material; Understanding Nationalism – McGraw-Hill Ryerson • New exam structure for Sept. 2011 • Course is being revised to one course variant to mirror SS 30 - Scheduled implementation 2012

44. Social Studies 20-1 & 20-2: • Supervised mid-term exam 10% • Supervised cumulative final exam 30% • There are 3 exams available for each unit • 1 unit exam • 1 appeal exam • 1 Team Teaching exam. • Students who score 40% or less in either unit exam will be offered an appeal exam by the teacher. • If a student receives a mark average of less than 40% on their combined unit exams they will be assigned the exam assessment mark for the course.

45. Co- Lead Teachers: Nicola Ramsay & Larry Lemieux Integrated Textbook Lead Teacher: Ralf Lemire Integrated Textbook

46. Social Studies 30-1 & 30-2 • Designed as an all-in-one course in which all students would be enrolled in 1 version of the course. • Online and print courses are identical. • Students may choose to work in either print or online according to their strengths or circumstances. • Students using print materials will be able to access all online features • Print students can choose to download assignments and submit assignments through the dropbox or by assignment booklet. This will make these courses very flexible to student needs. • Includes access to self quizzes and multimedia • The development of this course had as its main goal accessibility, flexibility, reliability and fairness for all of ADLC partners, both school and student.

47. Social Studies 30-1 & 30-2 • No final exam in SS 30-1 or -2. • Supervised Unit exam RI 1 & 2 20% • Supervised Unit exam RI 3 & 4 20% • There are 3 exams available for each unit: • 1 unit exam • 1 appeal exam • 1 Team Teaching exam

48. Sr. High Math

49. Grade 10 Level Courses • Math 10-C and Math 10-3 are available in both print and online versions • Print and online versions of the courses are the same • Students can work in one version of the course or the other …or both. • Both print and online students have access to multimedia pieces such as video solutions, video tips and games in the online version of the courses

50. Grade 11 Level Courses • Math 20-3, 20-2, and 20-1 will be available September 1, 2011 for Contracted Services and February 1, 2012 for Team Teaching • Both print and online versions are the same • Allows for flexibility to students • Similar in format to our grade 10 level courses • Practice work • Graded assignments • Unit quizzes • Final exam