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Missouri State University’s General Counsels Office

Missouri State University’s General Counsels Office . Chelsea Clark, Robin Hamilton, Riley O’Dell, and Alex Owens. Data Collection . Interviews Ed Choate – Director of Human Resources Chris Craig – Associate Provost Ryan DeBoef - Legal Counsel Penni Groves – General Counsel

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Missouri State University’s General Counsels Office

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  1. Missouri State University’sGeneral Counsels Office Chelsea Clark, Robin Hamilton, Riley O’Dell, and Alex Owens

  2. Data Collection • Interviews • Ed Choate – Director of Human Resources • Chris Craig – Associate Provost • Ryan DeBoef - Legal Counsel • Penni Groves – General Counsel • Belinda McCarthy – Former Missouri State Provost and Current Professor • TJ Phinney – Part Time Administrative Assistant • Clif Smart – Former Missouri State General Counsel and Current Preisdent • Lisa Taylor – Paralegal • Artifacts Collection - Pictures of Office

  3. This unit is in charge of “assisting with university compliance with Federal and State laws providing legal advise to administrators, and assisting university employees, and carrying out tasks assigned by the Board of Governors and President of Missouri State University” (Provost Communiqué, 2012).

  4. History • John Black • Clif Smart • Penni Groves • Office is unique because many large universities rely on outside counsel versus having a team of lawyers directly working for the university

  5. Organizational Structure

  6. Office Structure • Lead Legal Counsel for MSU • Represents Board of Governors, University Administration and Faculty • Serves as a sounding board for all legal decisions for policy changes at MSU in order to minimize litigation • Member of Administrative Counsel and other committees Penni Groves General Counsel

  7. Office Structure • Serves as a sounding board for all legal decisions for policy changes at MSU in order to minimize litigation • Focuses on the division student affairs • Member of VP Staff and Behavioral Intervention Team Ryan DeBoef Legal Counsel

  8. Office Structure • TJ Phinney – Administrative Assistant • Answers phones • Welcomes guests and visitors • Clerical tasks • Lisa Taylor – Paralegal • Clerical tasks – budgeting • Coordinates meetings • Draft writer for legal language of new policies and contracts

  9. Style Leadership Approach • Combines two different types of behaviors – task and relationship • Task Behaviors include facilitating goals and accomplishing tasks • Relationship Behaviors include those that build positive moral amongst subordinates and colleges

  10. Leadership Approach of Penni Groves • Team Management (9,9) • Collaborative, prefers face to face communication, trusts her colleagues • “Penni is very hands-on and she wants to know what is going on. If it involves this department, she wants to know, and for good reason.” – Lisa Taylor • “Even though I have a great deal of respect for Ryan, he still works for me.” – Penni Groves

  11. Leadership Approach of Ryan Deboef • Country Club (1, 9) • Laid back, easy going, does not worry about how goals are accomplished, uses humor • “I don’t make mountains out of molehills. I'm very hands-off. I don’t care how it gets done, just as long as it gets done.” – Ryan DeBoef • “You give your advice, and you don’t get too concerned with whether your advice gets followed or not.” – Ryan DeBoef

  12. Bureaucracy Organizational Approach The Bureaucracy approach is hierarchal in nature. It position individuals with authority to use a top-down structure for completing organizational tasks, maintain order, and remain consistent. It includes the following aspects: • Appointment of Staff • Authority • Communication • Decision Making • Ways of Operating • Labor Organization • Span of Control • Stability of Personnel • Centralization/ Decentralization

  13. New Science Organizational Approach The New Science Approach is rooted in relationships and open communication within an organization. It is holistic and allows employees to have autonomy with organization’s tasks and projects. This approach includes the following aspects: • Nondulistic • Trust and cooperation • Communication • Power • Leadership

  14. Bureaucracy and The General Counsels Office • “If Penni tells me what to do, I have to do it, or she will fire me” - Ryan DeBoef • “At the end of the day I still sign [Ryan’s] times sheets” – Penni Groves • Attorney – client privilege • Clif Smart • From the outside looking in the office appears to be closed off and secretive

  15. New Science and THe General Counsel’s Office • Transparency • Supportive Atmosphere • Communication • “No matter what the situation is, we always try to have each other’s backs” – Ryan DeBoef • First come First Serve

  16. Leadership Impact • Common thread of the General Counsel Office – Penni Groves • Personal and Professional Relationships • Presence with Other Offices • Communication • Office Buy–in

  17. Culture and Martin • “Culture is the set of important understandings (often unstated) that members of a community share in common” • Technical Jargon is task orientated and appears to be emotionally neutral • Attorney Client Privilege • Secret and stilted environment • Physical Arrangement – dress in the office, secure environment • Buying and Sharing of the Culture

  18. References

  19. Questions and Comments

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