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How To Turn A Rotary Ship Around. Form a Steering Committee. President of the Club hand picked Rotary Members to be on the Steering Committee. Steering Committee meets for a one hour working lunch meeting each month (every month except December).
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Form a Steering Committee • President of the Club hand picked Rotary Members to be on the Steering Committee. • Steering Committee meets for a one hour working lunch meeting each month (every month except December).
Steering Committee Identified Areas of Concern that were affecting the attendance and growth of the club Club Dues Structure Weekly Meeting Format Leadership Structure/Perspective Board Members Goal Setting for the future of Howell Rotary Club Committee Member Assignments • Committee Structure & Committee Activity • Membership Committee Chair • Fundraising Committee Co-Chairs
Dues Structure • Current structure of paying weekly was not meeting the financial needs of the club. • Steering Committee reviewed payment plans that would provide the club with funds to pay district and international dues times. • Plan presented to Board and adopted by Board. • Annual Dues Structure implemented.
Implementation • Started new year with new dues structure • Club informed that annual dues would be $500 per year that included district/international dues and lunch • Club members were asked to pay as follows; • Annually $500 50% • Semi Annually $250 25% • Quarterly $125 25%
Results • Club members were presented with financial picture of club standing and what this dues structure would due to improve the financial status of the club. A six month process. • We explained that lunch was a part of the Rotarian meeting along with the district/international dues. • No exceptions were made to those that said they didn’t eat lunch. President spoke to each member that this effected. • When members pre-paid attendance had potential to go up and be more consistent. • No members dropped the club as a result of the change.
Meeting Format Outlined • Revamp the meeting format: -Goals included: • Increase the productivity in the meetings. • Create an outline that each member can use so that meetings are consistent. • Creating enthusiasm and ownership of the weekly Rotary Meeting
MEETING FORMAT Opening ceremonies, traditional but not mandatory: Program chair plans the following opening of the meeting - A reflection, if you wish, said either by you or by someone you have chosen in advance. The reflection can be a reading, a prayer, a moment of silence, a quotation, etc. - A patriotic song or the Pledge of Allegiance, if you wish. You will have to arrange for a pianist or other musician if needed.
Meeting Format: 12:00 meeting begins - socializing and lunch12:20 ring bell, President introduces Program Chair, -opening reflection/ceremonies, -Pledge of Allegiance -Presidents announcements/brief committee announcements 12:25 Led by Presidents; announcements, administration (brief committee announcements, Sgt. at Arms 12:35/40 speaker begins – introduced by Program Chair 1:00pm 50/50 drawing – led by Club President1:00 meeting adjournment
MEMBERSHIP CHAIR • Steering Committee hand picked the Rotarian that they wanted to lead the Membership Committee • Steering Committee provided the Membership Chair with an outline of the Membership Committees responsibilities. • Membership Chair created a plan and timeline and implemented the plan.
Membership Committee Outline • Create a perspective member recruitment form • Committee Descriptions created by Steering and Membership Chair and presented to Board for review and approval • Committee Descriptions distributed to club • Club members signed up for a Committee(s) • Committee Assignments by Membership Chair & Club President (2 year commitment)
HOWELL ROTARY COMMITTEE MEMBERS Finance Committee: Greg Clum-Chair, Jeff Blagg, Vaughn Oswalt, Club President & Vice President Foundation Committee: Pat Convery-Chair, Shea Charles, Amy Connolly, Lou Eaton, Jeff Hansen and Chuck Jacobs Fund Raising Committee: Barbara Barden & Catherine Rea Dunning are the Committee Co-Chairs, Lori Blough, Jeanne Clum, Marilyn Emerson, Dan Jaros, Bonnie Miller, Daniel Murdock, John Rubio, Milt Sandling Historian: Don Williams, Duane Zemper & Ros Stuber Membership Committee: Kim Dane is Chair, John Hubbel is Co-Chair, Jay Drick, Kathy Goetsch, Jim Reed, Clyde Riley, Judy Shewach & Herb Wagner. Public Relations & Newsletter Committee: Fred Woodhams & Ron Hingst- Co-Chairs, Ron Hingst, Pete Baldwin, Bob Bezotte, Brent Earl, Maria Stuart & Carol Griffith Parks & Recreations Committee: Bill Earl-Chair, Larry Hearin, Stanley Latrielle, Bruce McCullen & Derek Rose Scholarship Committee; John Fellows-Chair, John Clay, Tom Lawrence, Maria Stuart & Sam Vasiu Sgt of Arms:Mike Hall-Chair, Mike Boss, Harry Griffith Sunshine Committee; Jeri McKeon Anderson-Chair Youth Committee:John Rubio-Chai, Max Rumbaugh, Larry Loen, Kathy Zaenger
Parks & Recreations Committee: Bill Earl-Chair, Larry Hearin, Stanley Latrielle, Bruce McCullen & Derek Rose Scholarship Committee; John Fellows-Chair, John Clay, Tom Lawrence, Maria Stuart & Sam Vasiu Sgt of Arms: Mike Hall-Chair, Mike Boss, Harry Griffith Sunshine Committee; Jeri McKeon Anderson-Chair Youth Committee: John Rubio-Chair, Max Rumbaugh, Larry Loen, Kathy Zaenger
Re-vamped New Member Installation Added a new twist to new member initiation • the 4 way test • Importance of attendance • How to include weekly Rotary meeting into your travel schedule • Asked new member five important questions! • Sponsor presented new member with pin and new member package • New member gives 2 minute bio to club
5 Important Questions • Bowling Average? • Golf Handicapped? • Favorite College? • Do you open presents Xmas Eve or Xmas Morning? • Coke or Pepsi? • Crunchy or regular peanut butter?
ANNUAL DINNER Steering Committee Creates Awards
Distinguished Service Award: The member that should receive recognition for “overall” service in the Club which includes, attendance to the weekly meeting, participation in Rotary functions, leadership roles-past/present and lives the motto: “Service Above Self”. Best Program: The member that presented the most memorable/interesting program 2005-2006. Youth Leadership Award: The Rotarian that has influenced our youth with the promotion of Rotary. Example: could include service projects and/or youth exchange students. Rising Star Award: The member that has really participated and shared their time volunteering with the Club activities and the promotion of Howell Rotary. This should be a Rotarian that has been a member for a short period of time (i.e.: no more than 1 or 2 years) Membership Sponsor Award: The member that has invited numerous guests to the meetings this year with the encouragement of membership and/or “member” sponsored new inductee. Attendance & Good Standing Award: Perfect or nearly perfect attendance-dues up to date: according to the records. Rotary Congeniality Award: The member who is always happy and makes a special point to welcome new members & visiting guests. This member “mixes” at the meetings-not sitting in the same location each week. The President’s Award: Special mention/recognition to a member that deserves to be recognized for their commitment to the Club-beyond the call of duty. The President can select this one as a total surprise to the entire membership. Year’s of Distinguished Service Awards: Rotary Years of Service pins will be awarded to those members that have achieved 15, 20, 25 and 30 years of service.
Steering Committee • Continues to meet monthly. • They are the driving force that reviews and plans the direction of the club • Currently working on future leaders/board members of the club • Plans annual dinner/awards • Continues to work with fundraising committee to reach clubs goals