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Virtual Cashiering & Remote Deposits

Virtual Cashiering & Remote Deposits. Claudia Nadalin Nelnet Business Solutions PAC West May 17, 2012. My Experience. In the Beginning. Pre-virtual. Mail Lines Staffing Volunteers Relocate Office Warn Departments. Pre-virtual. ePayments Modified Billing Cycle

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Virtual Cashiering & Remote Deposits

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  1. Virtual Cashiering & Remote Deposits Claudia Nadalin Nelnet Business Solutions PAC West May 17, 2012

  2. My Experience In the Beginning

  3. Pre-virtual • Mail • Lines • Staffing • Volunteers • Relocate Office • Warn Departments

  4. Pre-virtual • ePayments • Modified Billing Cycle • Eliminated Additional Staffing • Warn Departments

  5. Pre-virtual • Department Deposits • Process • Paper forms • PDF fill-able forms • Errors; transpositions, clarity, wrong data • Mathematical errors • Administrator commitment • Re-entry at the business office • Second point of error • Long queues

  6. My Experience Transition

  7. Transition • Preparing for Virtual • User pre-approval process • Set-up request process • Announce • Preparing Users • Training • GL validation • Department set-up • Roll-out • Success

  8. My Experience Result

  9. Virtual • One-time Entry • Pre-populated GL Accounts • Option for Infrequent Accounts • Automated Calculation • Ready for Deposit

  10. Virtual • Deliver to the Business Office • Tenders Validated • Department Deposit Closed • Required Less Time • Bank Deposit Prepared

  11. My Experience Remote Deposits

  12. Remote Deposits • Deliver Deposit to Local Bank • Bank Deposit Completed • Department Deposit Closed • Departments Not in the Business Office • Stopped Third Party Services • Reduced Staffing

  13. Virtual Cashiering & Remote Deposits Virtually impossible to consider a few years ago, higher education did not have the remotest idea such a business process was possible! What is the buzz about? How does virtual cashiering work? And remote deposits --?

  14. Comments? • Questions?

  15. Claudia Nadalin NBS Cashiering claudia.nadalin@nelnet.net 650-592-9269 (Pacific Time) www.campuscommerce.com

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