Sarah Buys & Dirk Schoonbaert Library - Prince Leopold Institute of Tropical Medicine

1. Enhancing AccessITM Library Support within theITM-DGDC Framework Agreement -Cuban Libraries, September 2004 Sarah Buys & Dirk Schoonbaert Library - Prince Leopold Institute of Tropical Medicine

2. Scope of the library project : enhancing access to scientific literature. • Offering pathways to (free) access to full-text articles • links to portals, projects • list of electronic journals • Providing DocDel : (electronic) document delivery upon request • PDF by e-mail or hardcopy by airmail • Trouble shooting for bibliographic retrieval issues

3. Enhancing Access. Part IOffering pathways

4. Availability of scientific literature (1) • Journal articles : indexed widely in databases (e.g. Medline) ; widespread distribution ; search union catalogues • list of electronic journals • catalogue of hardcopy journal collection • Books / chapters : often not indexed ; limited availability ; search individual library catalogues • database ITG Books & Document Holdings

5. Availability of scientific literature (2) • Reports, dissertations, ‘grey’ literature : problematic ; copies from original producers (e.g. university, organisation) • WHO library • Internet search

6. Availability of scientific literature(3)ITG catalogues and databases http://lib.itg.be/webspirs.htm Click on “Webspirs 5” and “Ok” to enter

7. Availability of scientific literature (4)WHO library database WHOLIS

8. Searching for literature • Bibliographic databases : • short description of document (usually journal article) • standard fields (e.g. author, title, journal name, publication year) and keywords (thesaurus?) • often featuring abstracts, sometimes including links to electronic full-text edition • Some examples of popular databases : • PubMed, Medline, Popline, Lilacs • Searching the Internet

9. Searching for literature : PubMed (1)list level

10. Searching for literature : PubMed (2)article level

11. Searching for literature : LilacsLatin American and Caribbean Literature on the Health Sciences

12. Searching for literature : Popline

13. Searching for literature: the Internet (1) • Web indexes with relevance ranking • e.g. Google • Meta search engines • e.g. IxQuick • Subject-based web directories • e.g. HealthWeb • Tropical medicine websites • HIV/AIDS websites • ITM library links to selected websites • ITM telemedicine website links

14. Searching for literature: the Internet (2)searching IxQuick with “international aids conference”

15. Searching for literature: the Internet (3)subject-based web directory HealthWeb

16. Searching for literature: the Internet (4)ITM library links to selected web sites

17. Searching for literature: the Internet (5)links on the ITM Telemedicine web site

18. Degrees of access to electronic journals • Full-text editions of top journals : access usually limited to paying subscribers • Free access to back files but charges for recent issues (e.g. ASM journals, AIDS) • International initiatives granting free or low cost access in developing countries (e.g. HINARI, AGORA) • ‘Free for all’ policy (e.g. Bulletin WHO)

19. Finding full-text articles • BioMed Central • Free Medical Journals • ITM library electronic journals list • PubMed Central • Revistas Médicas Cubanas (BVS) • Scielo - Scientific Electronic Library Online • HINARI - Health InterNetwork Access to Research Initiative • INASP – International Network for the Availability of Scientific Publications

20. BioMed Centralnew freely accessible electronic-only peer-reviewed journals

21. Free Medical Journalsportal to (partially) freely accessible medical journals

22. ITM library electronic journals listlinks to selection of biomedical journals, most of which will not be freely available outside ITM

23. PubMed Centralselection of journals offering free access after embargo period(e.g. 6 months)

24. Scielo : Scientific Electronic Library Onlinefree access to hundreds of Latin American biomedical journals

25. HINARI : Health InterNetwork Access to Research Initiativefree or low cost access to lower income countries after registration

26. INASP : International Network for the Availability of Scientific Publications

27. Enhancing Access. Part IIProviding document delivery, the DocDel project.

28. Costs of the DocDel services • No subscription fees • No handling fees • Costs covered by the Framework budget : • documents from ITM : 0.15 € pp • documents ordered by ITM : 5 € (Germany, Belgium, The Netherlands) or 12 € (UK)

29. Requesting articles from the ITM library • Writing your request : • who are you? Name, organisation, return address • what do you need? Author, title(word), journal name, publication year, volume, pages • Sending your request : • e-mail all requests to sbuys@itg.be • use subject line “DocDel request from…” • use attachment for list of references (e.g. Word) or copy/paste references into mail body

30. Writing your request (1)select PubMed references and send to text 

31. Writing your request (2)your selection of references in text format

32. Writing your request (3)type Ctrl+A to highlight and Ctrl+C to copy to clipboard Ctrl+A Ctrl+C

33. Sending your request (1)type Ctrl+V to paste the clipboard contents into the mail Ctrl+V

34. Sending your request (2)type Ctrl+V to paste the clipboard contents into a Word file Ctrl+V

35. Sending your request (3)attach the Word file to your mail 

36. Receiving articles from the ITM library • Receiving e-mail • subject line : “your DocDel order: Journal, year, Author” • attachment : PDF file • Handling the PDF • read and save using Acrobat Reader freeware • buy full Acrobat package for further options • Receiving regular mail • documents that cannot be scanned (file size, poor quality) are sent by airmail

37. Receiving articles by e-mailstandard subject line, PDF attachment  

38. Handling the PDF documentusing Adobe Acrobat software

39. Enhancing Access. Part IIIKeeping an archive

40. Basic archiving principles • Why? • immediate electronic or physical access • no need to order twice • sharing resources • How? • creating a database and library • consistent cataloguing • When? • when downloading (e.g. HINARI, PubMed) • when receiving (e.g. ITM)

41. Archiving methods • Saving/storing articles • save your electronic files or store the outprints • logical and consistent file and folder names • Managing articles in Reference Manager • search and save references • create links to PDF, URL • refer to physical location for outprints • linked with Internet (e.g. PubMed)

42. Keeping articles in folders  

43. Logical and consistent cataloguingan example • Directory for all your PDFs • e.g. c:\library pdfs\... • Subdirectory per publication year • e.g. c:\library pdfs\2002\.... • File names for articles • 4 characters for publication year • 4 characters for journal identification (i.e. first letter of every word) • 4 characters for starting page • e.g. New Engl J Med 2002, p. 15-25 is filed c:\library pdfs\2002\2002nejm0015.pdf

44. Managing articles in Reference Manager (RefMan) • Search PubMed in RefMan • Import references into program • Access abstracts • Create links to PDFs saved in your folder • Search references saved in RefMan • Keywords • First author • Publication year • PubMed ID number

45. Managing articles in Reference Manager searching PubMed in RefMan

46. Managing articles in Reference Manager access to abstract in RefMan 

47. Managing articles in Reference Manager creating link to PDF with ‘Insert File’ 

48. Links (1) • ITM Library Electronic Books list http://lib.itg.be/ebooks.htm Electronic Journals List http://lib.itg.be/journals.htm Guidelines for Information Retrieval http://lib.itg.be/searcha.htm Library Catalogs and Databases http://lib.itg.be/webspirs.htm Links to Selected Web Sites http://lib.itg.be/biblinks.htm • Databases Lilacs - Latin American and Caribbean Literature on the Health Sciences http://bases.bvs.br Popline http://db.jhuccp.org/popinform/basic.html PubMed http://www.ncbi.nlm.nig.gov/PubMed

49. Links (2) • Medical (1) AEGIS – AIDS Education Global Information System http://www.aegis.com AETC – AIDS Education and Training Centers http://aidsetc.org Aidsinfo http://www.aidsinfo.nih.gov CDC – Centers for Disease Control and Prevention http://www.cdc.gov Clinical Care Options for HIV http://www.clinicaloptions.com/hiv/ IAPAC – International Assocation of Physicians in AIDS Care http://www.iapac.org IUATLD – International Union Against Tuberculosis and Lung Disease http://www.iuatld.org HIV InSite – Gateway to AIDS Knowledge http://www.hivinsite.com

50. Links (3) • Medical (2) ITM Library Links to Selected Web Sites http://lib.itg.be/biblinks.htm click on “Infectious Diseases” ITM Telemedicine http://telemedicine.itg.be Johns Hopkins AIDS Service http://www.hopkins-aids.edu The Stop TB Partnership http://www.stoptb.org TDR - UNDP/World Bank/WHO Special Programme for Research and Training in Tropical Diseases http://www.who.int/tdr UNAIDS - Joint United Nations Programme on HIV/AIDS http://www.unaids.org WHO - World Health Organization http://www.who.int Women, Children and HIV – Resources for Prevention and Treatment http://www.womenchildrenhiv.org