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Incident Reporting and Investigation

School Safety Conference Safety Systems: Safety Doesn’t Happen By Accident! 9-10 September 2013. Incident Reporting and Investigation. Presented by Jessica Urquhart. Version 1.0 Issue date September 2013. Proactive WHS and Reactive WHS. OPPORTUNITIES FOR IMPROVEMENT. REACTIVE.

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Incident Reporting and Investigation

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  1. School Safety Conference Safety Systems: Safety Doesn’t Happen By Accident! 9-10 September 2013 Incident Reporting and Investigation Presented by Jessica Urquhart Version 1.0 Issue date September 2013

  2. Proactive WHSandReactive WHS

  3. OPPORTUNITIES FOR IMPROVEMENT REACTIVE PROACTIVE (lead) INCIDENT / ACCIDENT / NEAR MISS (lag) Initial Response Meetings Reporting Hazard Reporting Workplace Inspections Incident Investigation Task Observations Learning Effectiveness Audits Action Management Communication Risk Assessment WHS Rep / WHS Committee Evaluation

  4. Initial Response • Incidents require varied responses i.e. injury, fire, environmental • Incident Responses Need to Be; • Documented • Practiced • Competent Personnel • Capable Personnel • Serviceable Equipment • Adequate Facilities

  5. Reporting Requirements

  6. Reporting Requirements

  7. Reporting Requirements

  8. Obligations of Duty Holders

  9. Obligations

  10. Obligations

  11. Investigation Process

  12. Incident Investigation

  13. Investigation Process Fact Finding What Actually Happened? Compile Evidence • Photographs • Witness Statements • Records • Training Files • Procedures • Risk Assessments Establish Causal Factors What was the Direct Cause of the Incident? What Else Contributed to the Incident?

  14. What’s Next? Put Actions Into Place to Prevent Recurrence Communicate Incident Findings to Workgroups Monitor and Evaluate the Effectiveness of Actions

  15. Some Documentation You Will Need • Incident Reporting and Investigation Procedure • Incident Register • Incident Notification and Report Form • WHSQ Incident Report Form (notifiable incidents) • Incident Investigation Tool • Witness Statement Form • PowerPoint Presentation e.g. Present Learnings • Acknowledgement of Communication Form • Change Management Procedures; • Are changes required to documentation, forms, training, PPE, induction, procedures, checklists, registers?

  16. More Information • DRA Safety Specialists – drasafety.com.au • WorkSafe QLD - worksafe.qld.gov.au • Workplace Health and Safety Infoline • 1300 369 915 • Safe Work Australia - www.safeworkaustralia.gov.au

  17. Questions?

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