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Vestry Presentation

Vestry Presentation. The renovation task force report 07 January 2007. Vestry’s Charge to the Task Force. The task force was to re-visit the following to establish the renovation scope of work: 1. Review Hobbs Associates findings: a. Square footage recommendations

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Vestry Presentation

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  1. Vestry Presentation The renovation task force report 07 January 2007

  2. Vestry’s Charge to the Task Force The task force was to re-visit the following to establish the renovation scope of work: 1. Review Hobbs Associates findings: a. Square footage recommendations b. Parish size- existing and future c. Support facilities for this number of parishioners. d. Point of reconfirmation for the existing facility, ie. What are the criteria for expansion? e. Point existing site is built out. Triggers for future growth. Name them now.

  3. Vestry’s Charge to the Task Force 2. Confirm the concept to current vision and or mission. 3. Revisit and confirm square footage costs. 4. Revisit potential construction phasing thoughts. 5. Set a timeline/ schedule for the process

  4. Square Footage Recommendation • Hobbs recommended 45,978 sq.ft. • Task force evaluated the numbers and massaged a little per conversation with Bill, staff, and congregation. • Task force current proposal is 47,004 sq.ft. • Plus 9,500 sq. ft. for a Community Gym.

  5. Parish Size • Parish size: Current approximately 527 • Average Sunday attendance: 275 • Number of families: 296 • Number of active families 225 Using 5% growth per year • Projected 2010 size: 610 • Projected 2010 Sunday attendance:318

  6. Point of reconfirmation for the existing facility We strongly believe that the current condition of St Margret's and St Mark’s and Nursery are affecting our ability to conduct our missions and to grow.

  7. Point existing site is built outTriggers for future growth Sanctuary: A third service could be added. Hobbs Associates reported the following: The existing Sanctuary holds 300 people. 80% capacity is considered full 80% is 240 people… George Brookover said 60% capacity is considered full because new families are pressed to find a place to sit together. 60% is 180 people.

  8. Point existing site is built outTriggers for future growth Sunday School Classrooms: Consolidate existing spaces Split Sunday School schedules. Further discussion is needed. Others?

  9. Confirm the concept to current Vision/ Mission Servants for God, our Parish and our Community. For God – Prayerfully seek God’s will for facilities Our Parish – Prayerfully be considerate of one an others needs; but be open and willing to share space. For Community- Prayerfully decide on one focus; and become the very best at that. basket ball league? After school program? We have to build ourselves to be able to build community.

  10. Revisit and Confirm Square Footage Costs We contacted several firms developed the following: The above square footage construction costs provided by Austin Commercial.

  11. Revisit Potential Construction Phasing thoughts We have developed a program with general ideas on phasing.

  12. Timeline/Schedule for the Process We have developed a timeline which is contingent on the development of infrastructure. We have also developed the Request For Proposal for Architectural service, but can not move forward to search for an architect until we have funding. The industry standard for Architectural and consultant service is 15% of construction costs, Based on $4.2 million of Construction Costs: approximately $630,000

  13. Where we stand… Program of Requirements: 47,004 square feet of buildings… 9,500 square feet for a gym… Note the following are potential construction cost only. Using the SF construction cost provided by Austin Commercial: With Gym: $7,884,020 to $9,150.634 Without the Gym: $6,079,020 to $7,203,134 Refer also to the Estimate of Construction Costs by type of Construction

  14. Observations $4,200,000 divided by 527 = $7,970 per parishioner $4,200,000 divided by 225 active families = $ 18,667 per family

  15. Next Steps • Reduce square footage requirements, reducing construction costs. • Thoughts on how: 1. Evaluate the Program of Requirements to maximized shared spaces. 2. Rethink Phases of construction. • Our goal was $4.2M. Current estimated cost $7M. • Develop Infrastructure!

  16. Infrastructure Needed The following list represents several actions needed • Communication Committee…. • Capital Campaign Selection Committee • Capital Campaign Committee • Existing Assessments Committee • New Assessments Committee • Architecture Oversight Committee • Construction Oversight Committee

  17. Infrastructure Next Steps To meet the renovation schedule the Vestry needs to move forward to establish several committees. The three most critical committees are the following: Communications Committee Capital Campaign Selection Committee Capital Campaign Committee

  18. Questions?

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