ONR MATOC* N00014-04-D-0536

1. ONR MATOC*N00014-04-D-0536 Summary Brief October 2004 * - Multiple Award Task Order Contract

2. Overview • Background • Web Portal Information • Lead Times • Government Task Order Procedures • Business Processes • Proposal Production • Task Order Processes • Who Can Use ONR MATOC?

3. Background • Hybrid Type Contract • CPFF & FFP Type Orders • LOE & Completion • Contract Periods of Performance • Base Period: 1 Year • Option 1: 1 Year • Option 2: 1 Year • Option 3: 1 Year • Option 4: 1 Year • Fee – 8.5%

4. Background (Cont’d) • Pass-through • Low ~ 3.5% to 8% depending on task complexity & Subcontractor Performance • Epsilon Awards – All Unrestricted • Task Order Solicitations - mini competition • Don’t have to compete incumbency tasking after initial competition

5. ONR MATOC Web Portal • http://www.onr.navy.mil/02/matoc/05_09/default.asp • Overview • CLIN Descriptions • Solicitations • Awardees • Task Order Procedures • FAQ

6. Lead Times • Draft SOW- ? • Documents & Funding From Customer to Contracting Officer - 2 Weeks • Task Order Solicitation Response Times • Current two Solicitations one month • Evaluation of Proposals • Estimate 2 weeks to a month • Award • 5 days after decision

7. Govt’ Task Order Procedure Performance Based SOW Drafted Task & Budget Identified Task Order Solicitation Posted to the Web Site Contractors Notified of Opportunity via e-mail Government Evaluates Proposals Contractors Prepare and Submit Proposal Task Order Awarded

8. Business ProcessesRequest for Quote (RFQ) Phase Parallel event 1 RFQ Marketing Anticipated Work Intelligence 6 4 5 3 Coordination w/ Subs RFQ Strategy PM determines team, prepares Capture Plan, develops strategy – tech & cost - ensures splits RFQ Disposition PM decides if RFQ is to be processed for further consideration RFQ Distributed PM forwards to Team (internal & Subs) Contracts makes OCI check; reviews RFQ RFQ Forwarded To PM & Contracts For review & disposition 2 RFQ Released By Gov’t to ESS Data Manager RFQ Questions Contracts submits questions to Gov’t (if any) No Bid RFQ process stops OCI Review Mitigation implemented orRFQ process stops 10 7 Prime Proposal Submission PM forwards technical proposal & all attachments to Contracts; Contracts posts to Web site 8 9 RFQ Bid/No Bid PM forwards to ESS Sales Board for final decision and B&P if a go PM Notifies Team of decision Proposal Production (see next slide) Tech prop prepared – reviews & finalizes Contracts issues cost RFQ; coordinates & finalizes RFQ Proposal Process Begins PM forwards preparation instructions to Team Contracts issues TAs to Subs; executes No Bid RFQ process stops BID 11 13 14 12 SubKs Proposal Submission Contracts to verify Subs post their applicable costs to web site Task Order Award Government announces PM informs Team WIN Task Order Phase Business Processes RFQ Tracking PM/Contracts monitor PM – Project Manager / Capture Manager OCI – Organizational Conflict of Interest TA – Teaming Ageement SubK – Subcontractors Debriefing Lessons Learned Loss (timing of each step will vary with individual RFQs) 6 =>Step

9. Proposal Production (Block 9 from previous slide) ESS Contracts Lead develops Cost proposal for ESS/SubK 7-3a Cost Guide Cost Proposal ESS Capture Manager Conducts Internal Kick-Off Meeting ESS Capture Manager Conducts Team Kick-Off Meeting ESS Capture Manager Oversees Proposal Development A SubK Develops Response to ESS Identified Tasks START 7-3b 7-1 7-2 7-3 Resumes/ Past Performance/ Writing Assignments ESS Contracts Lead Submits all RFQ Questions to Gov’t Contracting Officer ESS Capture Manager Develops Technical Proposal 7-3c Optional: Due Date >10 Days Yellow Team Red Team ESS Capture Manager Approves Proposal and Forwards to Yellow Team ESS Capture Manager Conducts Red Team A comments comments END 7-4 7-5 7-6 7-7 • Evaluation Criteria • Storyboard • Win-Themes • Communication of Company • Compliance with RFQ • Scored on Section M • Editorial Review • Quality Assurance

10. Evaluation of Individual Orders • Factors • Key Personnel • Management Plan & Technical Approach • Past Performance • Quality of Deliverables • Cost Control • Corporate Facilities • Commitment to Small Businesses • Factors 1 - 3 equal weight • Factors 4 & 5 less value than 1 – 3 • All 5 Factors substantially more important than Cost

11. Business ProcessesTask Order (TO) Phase 3 2 1 Task Order Check-In PM/PA/Contracts review TO for: PoP, Funding, SOW, Contracts prepares CDIF info Task Order Awarded By Gov’t to ESS PM notifies Team Cont’d from RFQ Phase Business Processes 4 • SubK Performance • PM monitors & rates each for: • Responsiveness • Quality of work • Tech performance • Cost management • Level of management oversight will affect future pass-through load. 5 • Task Order Kick-off • (Virtual or in person) • TO awarded to Subs • PM reiterates Tech requirements • Points of contact & lines of communication • Contracts reiterates type of TO and funding Task Order Performance PM oversees performance, PA monitors spending , invoicing Contracts ensures contract compliance 6 7 Task Order Deliverables Progress Reports 75% letters • Task Order Management • Meetings – internal & with Subs – as needed during TO performance • Follow-on recompete planning Task Order Close-out Final Deliverables Final Invoice Task Order CPAR PM to manage Past Performance

12. Who Can Use ONR MATOC? • ONR and all their Field Activities • CONUS & OCONUS • Naval Research Laboratory and Field Offices • Work must “fit” within scope of SOW

13. Questions & Answers