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Michigan Department of Education Cash Management System

Michigan Department of Education Cash Management System. Craig Thurman Office of Financial Management. July 30, 2008. Cash Management System. CMS replaces the Grants Cash Management and Reporting System (GCMRS) New technology Increased functionality Improved usability

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Michigan Department of Education Cash Management System

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  1. Michigan Department of EducationCash Management System Craig Thurman Office of Financial Management July 30, 2008

  2. Cash Management System CMS replaces the Grants Cash Management and Reporting System (GCMRS) • New technology • Increased functionality • Improved usability • Integration with MEGS • Improved security • Fiscal monitoring tools • New accounting procedures

  3. Functions for Recipients • Request funds • Certify fund requests • Report and certify final expenditures • View data • Control access

  4. Functions for MDE • Monitor and control cash disbursements • Authorize disbursements to recipients via MAIN

  5. CMS: Accessing the Website https://mdoe.state.mi.us/cms

  6. Security Level Access and Options Number 1-Recipient Certify • Request funds for a project • Certify funds requests • Report final expenditures • View data • Control access • Maintain business contacts • Certify final expenditures

  7. Security Level Access and Options Number 2-Recipient Enter • Request funds • Report final expenditures • View data • Maintain business contacts

  8. Security Level Access and Options Number 3-Recipient View • View data • Maintain business contacts

  9. Requesting Funds for a Project • Active projects are listed • Click column headers to sort the list • Select the project

  10. Requesting Funds for a Project • Enter Interim Cumulative Expenditures • Enter Advance Amount, click “30 Day Advance”, if applicable • Save. CMS calculates Current Total Cash Request. • Navigate: List, Previous, Next

  11. Viewing Data • View your CMS data • Payment Ledger • Disbursements • Export to spreadsheet

  12. Payment Ledger

  13. Disbursements

  14. Controlling Access • Control users with Recipient Enter and Recipient View access • E-mail Contact? Will also receive copies of automated CMS e-mails

  15. Maintaining Business Contact • Business Contact will receive CMS automated e-mail notices

  16. CMS System Generated Notices • Final Expenditure Report due • Final Expenditure Report delinquent • Overpayment • Reopened Final Expenditure Report • Disbursements

  17. FINAL EXPENDITURE REPORTS

  18. Contact Information CMS: Debby Roberts at (517) 335-0534 CMS Security: Janet Brown at (517) 335-0550 EmailMDE-cms@michigan.gov Website https://www.mdoe.state.mi.us/cms/

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