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Guidelines for Conducting Effective Committee Meetings

This document outlines essential procedures and conduct guidelines for committee meetings, including welcome and self-introductions, break times, location of facilities, and cell phone etiquette. It emphasizes the importance of adhering to a strict code of conduct to ensure respectful and productive discussions. Key topics include the review and approval of the agenda, circulation of attendance rosters, and adherence to governance policies. Members must remember that discussions should focus on issues, not individuals, and all contributions are welcome as long as they respect the established processes.

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Guidelines for Conducting Effective Committee Meetings

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  1. Starting a Committee Meeting • Welcome and Self Introductions • Break Times/Location • Location of Facilities/Fire Exits • Set Cell Phones to Silent Mode • Read Disclaimers (see next slide) • Agenda Review/Approval • Circulation of Attendance Roster • Approval/Confirmation of Past Minutes

  2. Disclaimer Announcements • SAE Technical Committee Members function as individuals and not as agents or representatives of any organization with which they may be associated. Governmental employees participate in accordance with government regulations. • Audio or video recording of meetings is not permitted.

  3. Committee MeetingCode of Conduct • No Commercialism • Never participate in discussions of cost, pricing plans, pricing policies, product usage surveys, marketing plans or any related topics • Avoid side conversations or “private” meetings • Only one person speaking at a time • Do not dominate discussions • Follow the agenda • Attack the issue, not the person • Respect all ideas and comments • Be on time

  4. Committee MeetingCode of Conduct • Follow the processes, rules and guidelines of the: • TSB Governance Policy • Aerospace Council Organization and Operating Guide • Technical Committee Charter/Guidelines • Strive for high-quality standards that benefit all stakeholders – users, vendors and the industry as a whole

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