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Presentation results Working Paper # 003

Presentation results Working Paper # 003. EU Grey Literature: Long-term preservation, access, and discovery 19-20 May 2011, Lisbon EMCDDA, CIJD Rapporteur/editor: Carol Bream Isabel Morán (CoR), Anne Waniart (EC), G.Zana (EP). Why are we concerned about EU “grey” literature?.

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Presentation results Working Paper # 003

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  1. Presentation results Working Paper # 003 EU Grey Literature: Long-term preservation, access, and discovery 19-20 May 2011, Lisbon EMCDDA, CIJD Rapporteur/editor: Carol Bream Isabel Morán (CoR), Anne Waniart (EC), G.Zana (EP) Eurolib plenary meeting

  2. Why are we concerned about EU “grey” literature? • Increased demand for access • Higher expectation of finding information since the birth of the WWW; • Policies on transparency. • Difficulties in retrieving information already cited publicly • not stored; • not locatable; • lost when ”old-fashioned” tools discarded; • never published in a sustainable format.

  3. Objectives • Provide a set of best practices and guidelines to achieve: • longterm preservation; • discovery; • access.

  4. What is grey literature? • Grey literature can best be described as "fugitive literature” or "the stuff that falls through the cracks”."Grey literature in library and information studies"  Isbn 9783598117930. De Gruyter : Saur, 2010. • Lack of "commercial control" ; • Problems to locate or acquire; • Lack of "bibliographical control" ; • Inadequately referenced in catalogues and databases; • Searches require specialised knowledge on sources and grey circuits. • See also: http://www.greynet.org/greynethome/aboutgreynet.html

  5. What causes the cracks? • Poor organisation and metadata. • Nowhere to deposit. • Fast publication, e-publication. • Ignorance of value. • No reliable WORKFLOWS.

  6. First things first • A repository should be: • Well-organised • standard data fields. • Use appropriate metadata • Conform to standard metadata of the repository institution; • To give best retrieval for ”all sources” search. • Have a digital curation/archiving policy.

  7. Search and retrieval • A well organised database with appropriate metadata. • A good search engine e.g. • Federated search; • Open to Google or other standard search engines; • In a knowledge base.

  8. Sustainable infrastructure • ”Political” backing • Demonstrates its value to the organisation. • Human resources • Information experts involved in the design; • Archive/digital curation experts involved in the maintenance policy.

  9. Methodology • Survey. • Other sources. • Shared experience. • Views of colleagues working with: • publications; • archives; • Web. • Recent literature. • Related projects.

  10. Best practices? • No panacea. • DG Enterprise, Eurofound. • EP and CoR contracts.

  11. Finding aids? • No unified/comprehensive finding aid. • But EU funds projects that are not implemented or used as aids for best practice in house: • Driver; • Openaire; • Other open access projects.

  12. Relevant EU institution initiatives. • IMMC - (Inter-institutional Metadata Management Committee) = move to harmonisation. • CELLAR – authority data for headings and format. • EUROVOC – subject data. • Collaborative thesauri. • Working Group on Legal Deposit. • Ombudsman, pressure groups - open access. • Commission initiative on open data – Commission data portal! DG Information Society E4 & DIGIT

  13. How can we help stop the rot? • Technical • Yes - we know how to use metadata. • Legal • Yes – we can support legal deposit, watertight contracts, ... • Politics and management • Yes – we can demonstrate ways to improve transparency, access, ... • Human resources. • Yes – we have the skills to make the process more efficient.

  14. Where are we going? • Work with other EUROLIB working groups • WG Citation • WG Knowledge Management • Get involved in other EU initiatives? • Harmonised metadata • And metadata for digital curation? • The Electronic Library, vol. 29 No. 2, 2011, p. 236-248 DOI 10.1108/02640471111125195

  15. Can we design a roadmap? • Stay alert to related initiatives. • Make a contribution. • Work for political support. • Demonstrate our credentials to: • solve access problems; • design repositories and finding aids. • Work together.

  16. Thanks for your contribution! Time for questions, suggestions,…

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