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Navigating EMIS_R to Avoid ODDEX errors

Navigating EMIS_R to Avoid ODDEX errors. Tiffinie Leiter Vanguard Sentinel CTC. EMIS_R Tiff Thought- Enormous masses of information right away ODE Thought- Educational Management Information Systems _Redesign. A redesign of a system that brings data from your district to ODE

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Navigating EMIS_R to Avoid ODDEX errors

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  1. Navigating EMIS_R to Avoid ODDEX errors Tiffinie Leiter Vanguard Sentinel CTC

  2. EMIS_RTiff Thought-Enormous masses of information right awayODE Thought- Educational Management Information Systems _Redesign • A redesign of a system that brings data from your district to ODE • Components Consist of: • SIF Agents (DASL, eSIS, USAS, USPS) • Zone Integration Server (This is above my expertise) (Is there a Tech guy in the house) • VFR Data Collector • VFR Report Collector

  3. EMIS_R ODE Documentation

  4. EMIS_RTiff Thought-Enormous masses of information right awayODE Thought- Educational Management Information Systems _Redesign Always make sure records are valid in the Data Collector before moving on to the ODDEX. This will allow you to minimize having to problem solve or clean up errors, record by record. There is a column at the end of each EMIS_R/Data Collector report that is titled:\ Record Is Valid There will be a yes or no in the column

  5. ODDEX Tiff Thought – ODD EXOde Thought- Ohio District Data Exchange

  6. ODDEX Tiff Thought – ODD EXOde Thought- Ohio District Data Exchange

  7. ODDEX Tiff Thought – ODD EXOde Thought- Ohio District Data Exchange

  8. ODDEX & EMIS_R Data comparison The Towel & Data comparison

  9. ODDEX & EMIS_R Data comparison ODDEX EMIS_R Information is organized by EMIS Record Types Information is specific to your District Information is segregated by Collection • Information at a State Level • Allows you to see records outside of your District • TESTING RECORDS !!!!

  10. ODDEX & EMIS_R Data comparisonWhat we will cover for each section ODDEX EMIS_R Assessment Report in Contrast to ODDEX Assessment Export Navigating through the system to find specific information Files dropped for CTE Review • SCR (Student Cross Reference) • Records (Assessments) • Not everything in DASL_R is in ODDEX • Not everything in ODDEX is in DASL_R

  11. ODDEX Areas we will be reviewing • SCR • Tiff Thought- Some Crazy Reports • ODE Thought- Student Cross Reference • Helps Districts to see discrepancies between their Data and another District’s Data. • Records • Tiff Thought- Super Great! • ODE Thought – WOW! • Please note ODE Thoughts have not been validated. • Allows Districts to see a clearer picture for students that have been to multiple Districts.

  12. ODD EX SCR

  13. ODDEX- SCR Exporting Data

  14. ODDEX- SCR Exporting Data Summary • Log into • Click on the Ohio District Data Exchange (ODDEX) Icon • Click on the SCR • Determine Search Criteria An Example: • Click Find to Query Information • Click Export to Create a CSV File • Save the File as an Excel File & Simplify Data

  15. ODD EX SCR

  16. ODDEX SCR That is a lot of Data !!!!!!!!!!

  17. ODDEX SCR Where to find ODDEX Conflict Explanations Conflict Codes

  18. Minimizing Common CTE ODDEX Errors EPCT & RFIC • Two Most Common ODDEX ERRORS in my District • EPCT (Exceeded Percent of Time) • Run a report in your Student Software System with student status, program, building and percent of time. Use the report to find discrepancies. Examples: Make sure half day students are not being marked at 100% of time. Make sure Satellite % were entered correctly. • RFIC (Received from Check) • Run a report in your Student Software System with student home school, EMIS situation, district of residence, and how received IRN.

  19. Assessment Reports ODDEX EMIS_R Great for looking at only the test you have administered as a District Can be more user friendly • Great for looking at a student complete list of Assessments from all schools. • Has an export tool

  20. ODDEX Records

  21. ODDEX Records

  22. ODDEX Records – to see what happened in other districts

  23. ODDEX Records Export Summary • Log into ODDEX • Click on Records • Click on Bulk Export • Enter Query Information • Create a CSV File with SSID’s for Assessment Data • Upload File Using Choose File • Click Upload • A TXT File will appear

  24. EMIS_RCTE TEST Using accountability collectionsAssessment Report Easier to work with if you only need to see District Data

  25. EMIS_RCTE TEST Using accountability collections

  26. EMIS_RCTE TEST Using accountability collections

  27. EMIS_RNavigating to find specific Information

  28. Navigating EMIS_R

  29. CTE Review Files in EMIS_R VRF Data Collector

  30. CTE Review Files in EMIS_R VRF Data Collector • Log into Data Collector • Click on Reports Tab • Look Under Data Feedback Reports and Files • Check Received on or After Date: • Click List Files • Files Appear

  31. CTE Review Files in EMIS_R VRF Data Collector • Understanding the Reports

  32. CTE Review Files in EMIS_R VRF Data Collector

  33. Thank you so much for your time!Any Questions?

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