eProcurement Scotl@nd Supplier e Enablement Briefing

1. eProcurement Scotl@ndSupplier e Enablement Briefing eProcurement Scotl@nd

2. Factors important to suppliers: Improve profit margins Increase turnover Reduce internal costs Become more efficient Expand business Strengthen customer base Improve relationships with customers Brand image From APUC’s experience, implementing PECOS can support suppliers… How this solution can help: • Increase spend on contract • Decrease maverick spend with competitors • Improve accuracy of orders • Provide full details of products automatically – reduce need for questions • Orders through to email / fax reduces the need for order clarification • Focus staff efforts to deliver value • Prompt payment - due to reduced invoice/price queries • Be a leading supplier in embracing eProcurement – especially with Government organisations

3. Decision Tree for PECOS Content Options Do you have a transactional website through which orders can be placed? Do you have a range of standard items? Does your product or service need to be configured at each purchase? Yes No No Yes Yes No Is it cXML compliant? Are the products or prices particularly volatile? Yes No Yes No Discuss feasibility of Punch Out Development with Elcom Catalogue Non-Catalogue Trading “Punch Out” Dynamic Document

4. Optional Methods of Purchase Order Transfer Preferred methods Advantages Disadvantages Option 2:Fax • No Process Improvement • Re-inputting of Information • Reliant on fax line & manual collection • May not have to purchase any technology or procure any further hardware Option 3:e-mail (Default Option) • Little process improvement • Reliant on e-mail efficiencies • Instant receipt of Purchase Order • Purchase Order can be forwarded Option 4:cXML (Advanced Connection) • Can be directly run into back office systems (removes the need for manual inputting) • Cost to set up cXML systems

5. The order suppliers receive will look like extremely familiar, something like this… Buying Org Logo

6. The impact on suppliers? • Suppliers will continue to contract as normal • Suppliers will be able to increase the use of already developed electronic catalogues or websites • No joining fees, no transaction fees, no maintenance fees, no subscription fees • However, Suppliers would bear the cost of any internal development or interfaces required, cXML orders, or connections via secure email • Orders will be received by one pre-agreed route • Suppliers need to review how they communicate price and content changes

7. Implications for suppliers: • Suppliers will have to supply their catalogue in a very precise format, suitable for upload • Suppliers need to ensure catalogue content and price updates are communicated in a timely fashion in the required format to ensure integrity and avoid invoice queries • UNSPSC coding for all items is mandatory • Costs - to develop ‘Punch Out’ website, technical interfaces and/or cXML message handling and integration capability. Providing 24 x 7 support for the website if applicable

8. Detailed information can also be found on the suppliers page of www.eprocurementscotland.com