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Train – The – Trainer Session #1

. PHR – Process Hazard Review Participant Training for Contractors / Consultants Instructor’s Manual. Train – The – Trainer Session #1. DM#1228908 v2. Trueman Hirschfeld December 30, 2016. . Preface – Student Manual. Purpose of the Training

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Train – The – Trainer Session #1

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  1. PHR – Process Hazard Review Participant Training for Contractors / Consultants Instructor’s Manual Train – The – Trainer Session #1 DM#1228908 v2 • Trueman Hirschfeld December 30, 2016

  2. Preface – Student Manual Purpose of the Training • To improve your understanding of the PHR process used at Vale • Key PHR concepts • How to prepare for and how to participate in PHRs • How to communicate hazards and controls to workers Notes • Ask questions at any time! • You are here to participate – and to learn from each other For more info, see http://extportal.vale.com/PMO(Forms tab) • PHR Template • PHR Core Knowledge Training CBT • PHR Program, Guidelines, Update bulletins, etc…

  3. Key PHR Concepts • PHR Template Review • Workshop • Recap • Agenda

  4. Safety Share

  5. Why We Do PHR’s • What PHR’s Are • How PHR’s Are Done • How to Get the Best Results • Key • Concepts

  6. PHR Key Concepts Why Do PHR’s ? • To get to Zero Harm!

  7. PHR Key Concepts Why Do PHR’s ? • To get to Zero Harm! • Don’t hurt people • Don’t damage equipment, property, or the environment • Don’t cause process delays

  8. PHR Key Concepts Why Do PHR’s ? • To get to Zero Harm! • Don’t hurt people • Don’t damage equipment, property, or the environment • Don’t cause process delays • By Managing Risk

  9. PHR Key Concepts Why Do PHR’s ? • To get to Zero Harm! • Don’t hurt people • Don’t damage equipment, property, or the environment • Don’t cause process delays • By Managing Risk • Identify Hazards

  10. PHR Key Concepts Why Do PHR’s ? • To get to Zero Harm! • Don’t hurt people • Don’t damage equipment, property, or the environment • Don’t cause process delays • By Managing Risk • Identify Hazards • Identify Controls

  11. PHR Key Concepts Why Do PHR’s ? • To get to Zero Harm! • Don’t hurt people • Don’t damage equipment, property, or the environment • Don’t cause process delays • By Managing Risk • Identify Hazards • Identify Controls • Communicate those Hazards & Controls

  12. PHR Key Concepts Why Do PHR’s ? • To get to Zero Harm! • Don’t hurt people • Don’t damage equipment, property, or the environment • Don’t cause process delays • By Managing Risk • Identify Hazards • Identify Controls • Communicate those Hazards & Controls • and … Follow up!

  13. PHR Key Concepts What Are PHR’s ? • PHR’s are a Risk Management tool • PHR’s help Identify and Manage Risks

  14. PHR Key Concepts What Are PHR’s ? • PHR’s are a Risk Management tool • PHR’s help Identify and Manage Risks • Along with: • Contract-specific Safety Plans

  15. PHR Key Concepts What Are PHR’s ? • PHR’s are a Risk Management tool • PHR’s help Identify and Manage Risks • Along with: • Contract-specific Safety Plans • Training, Procedures & JHA’s • Audits & Inspections • Safety Talks, Toolbox Talks, etc…

  16. PHR Key Concepts What Are PHR’s ? • PHR’s are a Risk Management tool • PHR’s help Identify and Manage Risks • Along with: • Contract-specific Safety Plans • Training, Procedures & JHA’s • Audits & Inspections • Safety Talks, Toolbox Talks, etc… • PHR’s are also a Due Diligence tool • Document Hazards & Controls … and the worker reviews / signoffs • This is NOT their main purpose, though!

  17. PHR Key Concepts How Are PHR’s Done ? • Prepare for the meeting • Gather the reference materials (Scope of work, drawings, photos, etc…) • Prepare a Draft PHR and review with the Vale Rep(Pre-Screening)

  18. PHR Key Concepts How Are PHR’s Done ? • Prepare for the meeting • Gather the reference materials (Scope of work, drawings, photos, etc…) • Prepare a Draft PHR and review with the Vale Rep (Pre-Screening) • Get the right people together (Attendees)

  19. PHR Key Concepts How Are PHR’s Done ? • Prepare for the meeting • Gather the reference materials (Scope of work, drawings, photos, etc…) • Prepare a Draft PHR and review with the Vale Rep(Pre-Screening) • Get the right people together (Attendees) • At the PHR Meeting, review

  20. PHR Key Concepts How Are PHR’s Done ? • Prepare for the meeting • Gather the reference materials (Scope of work, drawings, photos, etc…) • Prepare a Draft PHR and review with the Vale Rep(Pre-Screening) • Get the right people together (Attendees) • At the PHR Meeting, review • What work is being done (Scope Overview) • How, Where, When and by Who (Methodology) • The Hazards (What If … ? ) • The Controls that are already in place (Existing Protection) • What other Controls are needed (Action Items)

  21. PHR Key Concepts How Are PHR’s Done ? • Prepare for the meeting • Gather the reference materials (Scope of work, drawings, photos, etc…) • Prepare a Draft PHR and review with the Vale Rep(Pre-Screening) • Get the right people together (Attendees) • At the PHR Meeting, review • What work is being done (Scope Overview) • How, Where, When and by Who (Methodology) • The Hazards (What If … ? ) • The Controls that are already in place (Existing Protection) • What other Controls are needed (Action Items) • Communicate to • Workers • Other stakeholders

  22. PHR Key Concepts How Do We Get the Best Results? • Prepare for the meeting • Attendees need to prepare too - review the Pre-Screened PHR & reference materials

  23. PHR Key Concepts How Do We Get the Best Results? • Prepare for the meeting • Attendees need to prepare too - review the Pre-Screened PHR & reference materials • More than one meeting may be needed for large / complex jobs

  24. PHR Key Concepts How Do We Get the Best Results? • Prepare for the meeting • Attendees need to prepare too - review the Pre-Screened PHR & reference materials • More than one meeting may be needed for large / complex jobs • Get the right people together • To understand the Hazards and the Controls for • the work,

  25. PHR Key Concepts How Do We Get the Best Results? • Prepare for the meeting • Attendees need to prepare too - review the Pre-Screened PHR & reference materials • More than one meeting may be needed for large / complex jobs • Get the right people together • To understand the Hazards and the Controls for • the work, • the workplace, and

  26. PHR Key Concepts How Do We Get the Best Results? • Prepare for the meeting • Attendees need to prepare too - review the Pre-Screened PHR & reference materials • More than one meeting may be needed for large / complex jobs • Get the right people together • To understand the Hazards and the Controls for • the work, • the workplace, and • the workers

  27. PHR Key Concepts How Do We Get the Best Results? Continued … • At the PHR Meeting • Make sure everyone understands the Scope and Methodology

  28. PHR Key Concepts How Do We Get the Best Results? Continued … • At the PHR Meeting • Make sure everyone understands the Scope and Methodology • Participate, and encourage others to participate • Don’t take over the meeting • If needed, the Facilitator may assign an item to the “Parking Lot”

  29. PHR Key Concepts How Do We Get the Best Results? Continued … • At the PHR Meeting • Make sure everyone understands the Scope and Methodology • Participate, and encourage others to participate • Don’t take over the meeting • If needed, the Facilitator may assign an item to the “Parking Lot” • Communicate • Remember who the PHR is for … those doing the work, and others that could be affected!

  30. PHR Key Concepts How Do We Get the Best Results? Continued … • At the PHR Meeting • Make sure everyone understands the Scope and Methodology • Participate, and encourage others to participate • Don’t take over the meeting • If needed, the Facilitator may assign an item to the “Parking Lot” • Communicate • Remember who the PHR is for … those doing the work, and others that could be affected! • Use clear, simple wording • Avoid acronyms and jargon • Focus on the critical items … don’t include the “chickenfeed”

  31. PHR Key Concepts How Do We Get the Best Results? Continued … • Follow Up • Make sure Action Items are done • A PHR Field Audit form is included in the Template

  32. PHR Key Concepts How Do We Get the Best Results? Continued … • Follow Up • Make sure Action Items are done • A PHR Field Audit form is included in the Template • If conditions change, a new / revised PHR may be needed

  33. PHR Key Concepts How Do We Get the Best Results? Continued … • Follow Up • Make sure Action Items are done • A PHR Field Audit form is included in the Template • If conditions change, a new / revised PHR may be needed • NOTE: no two PHR’s are ever EXACTLY the Same • The same job done a different day usually has some different hazards • A similar job, done in a different place, on a different day, with a different crew may have very different Hazards and Controls • Always remember … “It depends on the circumstances”

  34. PHR Type • Preparation Checklist • PHR Attendees • Methodology • Hazard Checklist • Hazard Triggers • PHR Meeting Minutes • Worker Sign Off • HAZOP Considerations • Field Audit (PHR Follow-up) • PHR Template

  35. PHR Template ** Always use the current Template ** (NAV-TP-0019 +) • The template is updated periodically, to • Improve the PHR process • Make the template easier to use • Available on the PMO Extranet site: http://extportal.vale.com/PMO

  36. PHR Template ** Always use the current Template ** (NAV-TP-0019 +) • The template is updated periodically to • Improve the PHR process • Make the template easier to use • Available on the PMO Extranet site: http://extportal.vale.com/PMO PHR Type • First tab • Selecting a Type of PHR … • Pre-fills some fields • Hides or Displays certain tabs

  37. PHR Template Preparation Checklist • Optional tab • Covers all aspects of PHR’s • Prep work • PHR Meetings • PHR Field Audits • The “Header section” is common to most of the PHR tabs • Data entered will auto-fill in all other Header sections • Data can be entered or corrected from any tab’s Header

  38. PHR Template Attendees Tab • Check the Header information (Project title, Contractor, Date, etc…)

  39. PHR Template Attendees Tab • Check the Header information (Project title, Contractor, Date, etc…) • Attendees required depends on PHR Type • Select the PHR Type from the drop-down list (or on the PHR Type tab) • Refer to the Blue Italics Instructions in the upper-left corner

  40. PHR Template Attendees Tab • Check the Header information (Project title, Contractor, Date, etc…) • Attendees required depends on PHR Type • Select the PHR Type from the drop-down list (or on the PHR Type tab) • Refer to the Blue Italics Instructions in the upper-left corner • Review attendee requirements with the Vale Rep • Suggest potential attendees for the PHR Meeting • Identify if anyone else should review after the meeting

  41. PHR Template Attendees Tab • Check the Header information (Project title, Contractor, Date, etc…) • Attendees required depends on PHR Type • Select the PHR Type from the drop-down list (or on the PHR Type tab) • Refer to the Blue Italics Instructions in the upper-left corner • Review attendee requirements with the Vale Rep • Suggest potential attendees for the PHR Meeting • Identify if anyone else should review after the meeting • The Facilitator (Vale Rep) is responsible … we’re all accountable for Health & Safety in the workplace

  42. PHR Template Attendees Tab • Check the Header information (Project title, Contractor, Date, etc…) • Attendees required depends on PHR Type • Select the PHR Type from the drop-down list (or on the PHR Type tab) • Refer to the Blue Italics Instructions in the upper-left corner • Review attendee requirements with the Vale Rep • Suggest potential attendees for the PHR Meeting • Identify if anyone else should review after the meeting • The Facilitator (Vale Rep) is responsible … we’re all accountable for Health & Safety in the workplace • The goal is to have the right people in the room to • Identify Hazards and Controls • And help Communicate these to the Workers and others

  43. PHR Template Attendees Tab Continued … • Meeting Attendance “Sign-in” Sheet can be printed from this tab • It auto-fills the names you listed on the Attendees tab • There are no signatures required

  44. PHR Template Attendees Tab Continued … • Meeting Attendance “Sign-in” Sheet can be printed from this tab • It auto-fills the names you listed on the Attendees tab • There are no signatures required • Facilitator will always be the Vale Rep, not Contractors / Consultants

  45. PHR Template Attendees Tab Continued … • Meeting Attendance “Sign-in” Sheet can be printed from this tab • It auto-fills the names you listed on the Attendees tab • There are no signatures required • Facilitator will always be the Vale Rep, not Contractors / Consultants • If a "Required" attendee is missing, discuss with the Facilitator • Continue with the meeting, and Review with the missing parties later

  46. PHR Template Attendees Tab Continued … • Meeting Attendance “Sign-in” Sheet can be printed from this tab • It auto-fills the names you listed on the Attendees tab • There are no signatures required • Facilitator will always be the Vale Rep, not Contractors / Consultants • If a "Required" attendee is missing, discuss with the Facilitator • Continue with the meeting, and Review with the missing parties later • Cancel the meeting and Reschedule

  47. PHR Template Attendees Tab Continued … • Meeting Attendance “Sign-in” Sheet can be printed from this tab • It auto-fills the names you listed on the Attendees tab • There are no signatures required • Facilitator will always be the Vale Rep, not Contractors / Consultants • If a "Required" attendee is missing, discuss with the Facilitator • Continue with the meeting, and Review with the missing parties later • Cancel the meeting and Reschedule • Continue, but have a 2nd PHR meeting to discuss certain items • etc…

  48. PHR Template Methodology Tab • The Vale rep, or the Contractor / Consultant can prepare this info • The Vale Rep must review before meeting invitations are issued

  49. PHR Template Methodology Tab • The Vale rep, or the Contractor / Consultant can prepare this info • The Vale Rep must review before meeting invitations are issued • Review the following info with the PHR attendees • Facilitator may ask the Contractor / Consultant to lead that review

  50. PHR Template Methodology Tab • The Vale rep, or the Contractor / Consultant can prepare this info • The Vale Rep must review before meeting invitations are issued • Review the following info with the PHR attendees • Facilitator may ask the Contractor / Consultant to lead that review • All PHR attendees must understand this info before starting the next step

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