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Expired Vaccine in the NCIR

Expired Vaccine in the NCIR. Inventory Alerts!. due to expire in the next 120 days!. Try to avoid expired vaccine. Pay attention to inventory alerts! Run a vaccine usage report to find out how much vaccine your practice actually uses to avoid ordering more than needed

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Expired Vaccine in the NCIR

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  1. Expired Vaccine in the NCIR

  2. Inventory Alerts! due to expire in the next 120 days!

  3. Try to avoid expired vaccine • Pay attention to inventory alerts! • Run a vaccine usage report to find out how much vaccine your practice actually uses to avoid ordering more than needed • If possible transfer any soon to be expired vaccine to another practice that may be able to use the vaccine • Run a reminder recall to bring in patients in need of a specific vaccine

  4. ExpiredPop-ups State supplied How do I get rid of these pop-ups? Private

  5. Reporting Expired Vaccine Private State supplied Report in NCIR at time of occurrence

  6. ‘Transferring’ State SuppliedExpired Vaccine

  7. It’s so easy… Click HERE Only state-supplied is returned to Vaccine Distribution

  8. State-SuppliedExpired Save Equals Enter Action

  9. Completing the transfer…

  10. ‘Shipping’ the transfer… Enter/Confirm Ship Date Click ‘SHIP’

  11. Confirmation Confirm Ship Date Here

  12. Private Expired Manage Inventory Show Inventory Check all that apply Modify Quantity

  13. Private continued… Start HERE It will fill it in for you SAVE

  14. Wasted / Expired Report Wasted / Expired Vaccine

  15. Wasted/Expired Vaccine Report * Request Wasted/Expired Send with the Vaccine

  16. What if the physical vaccine inventory does not match NCIR inventory?

  17. Time to take a closer look! If vaccine is in physical inventory but not in the NCIR • Run a transaction report • Was vaccine error corrected instead of reported as expired? • Check to see if all transfers have been accepted • Verify the correct lot # was selected for vaccines administered

  18. If vaccine is in the NCIR but is not in your physical inventory • Run a transaction report • Was vaccine entered as historical instead of live? • Call the NCIR helpdesk to remove expired state supplied vaccine

  19. If you are still unable to resolve the issue call the NCIR helpdesk at 1-877-USE-NCIR

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