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Special Committee of the Whole Monday, January 12, 2009 Preliminary Draft

Special Committee of the Whole Monday, January 12, 2009 Preliminary Draft 2009 Operating, Capital and Reserve Budget FOR DISCUSSION (continued from December 15, 2008). Proposed Capital Budget Summary. Criteria for Prioritization of Projects Maintain/Optimize Existing Assets

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Special Committee of the Whole Monday, January 12, 2009 Preliminary Draft

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  1. Special Committee of the Whole Monday, January 12, 2009 Preliminary Draft 2009 Operating, Capital and Reserve Budget FOR DISCUSSION (continued from December 15, 2008)

  2. Proposed Capital Budget Summary Criteria for Prioritization of Projects • Maintain/Optimize Existing Assets • Complete Existing Projects • Promote Efficiency and Effectiveness in Operations • Focus on projects that create efficiencies and not additional operating cost impacts

  3. Proposed Capital Budget Summary Recommend two step approval process . . . • Approval of “Core” Capital Budget as part of regular Budget approval including early capital budget items as required. • Approval of “Supplementary” Capital Expenditures financed from new Provincial and/or Federal Infrastructure funds following award of Operations Centre Tender.

  4. Proposed Core Capital Budget Summary • Core Capital Program presented in budget binder (Tab 14) 2008 $24,858,147 2009 $28,198,917 (includes Ops Center and Old Town Hall) • Applies tax funding at 2008 levels • Applies portion of Investing in Ontario Grant • Includes funding for Operations Centre

  5. Proposed Core Capital Budget Summary Current Investing in Ontario Grant Allocations Total Funding($)2,677,380 2008 Trail programs 386,500 GO Train pedestrian crossing 250,000 Completion of Magna Parking lot 311,870 Trail Rehab. Tannery to Main St. N. 125,000 Pedestrian Bridge Haskett Park N. 65,000 Signalization (London Rd. & Main St. N.) 121,500 TT Trail (Paul Semple Park to Aurora) 584,000 Balance Remaining833,510

  6. Proposed Supplementary Capital Budget Summary Potential Additional Investing in Ontario Grant Allocations Remaining Funding ($)833,510 1. Operations Center* 833,510* 2. 2008 Deferred Road Rehab. 830,000** 3. Hamilton Drive Reconstruction 819,000** 4. Fairy Lake Dredging Phase 2 300,000** 5. Tennis Court Rehabilitation 300,000** * Would replace funding for operations Centre from sale of lands and maintain that reserve for future purposes. ** Could be considered under expected infrastructure economic stimulation program.

  7. Proposed 2009 Capital Budget Request List Capital Items Financed From Operating Fund (Taxes) ITEMCOSTTax % IT - Replace/Upgrade Financial ERP *$140,000 0.41% IT - Remote Access Assessment 20,000 0.06% Library - Computer Hardware/Software *40,265 0.12% CS - Traffic management Program 87,780 0.26% CS - Goose Management Program 5,000 0.01% CS - Flag Replacement Program 8,000 0.02% CS - Transportation Demand Management Project 25,000 0.07% IT - Website Enhancements 10,000 0.03% IT - Environmental Computing 20,000 0.06% Clerks - Storage Shelving Units 18,620 0.05% CS - Security Camera Art Ferguson 25,000 0.07% CS - Sports Hall of Fame Trophy & Case 20,000 0.06% CS - Parks Needs Study – Phase 1 50,0000.15% TOTAL $469,665 1.37% Offset by decreased ARF contribution (132,315) **$337,350 * Project funded by other sources including operating funds. ** 2009 level of $337,350 is therefore the same as the 2008 level

  8. Proposed 2009 Operating Budget Overview (continued from December 15, 2008)

  9. Proposed2009 Operating Budget Questions and Clarifications on the 2009 Preliminary Draft Budget from Dec. 15, 2008 meeting . . . • 2008 Forecast • Converting Budget to Tax % • 5-Year Budget • Other Revenues • Other Expenses • Asset Replacement Fund • Electronic Deposits • Reduced Service Level Considerations (See CAO/Corporate & Financial Services Commission Joint Report – Finance 2009-02)

  10. Summary of Updated Preliminary Draft 2009 Operating Budget • MAJOR DRIVERS:Tax Impact • Revenue Loss 2.22% • Expenses – Solid Waste & Utilities/Fuel 1.76% • Growth 0.59% Subtotal A 4.57% B) BALANCE OF BASE: • Wages & Benefits 1.68% • Mandatory 0.01% • Assessment Growth - 2.33% Subtotal B - 0.64% C) ENHANCEMENTS:0.94% TOTAL (Rounded) 4.90%

  11. Proposed 2009 Operating Budget Overview Consolidated TOWN, CYFS, LIBRARY (As at Jan 12, 2009) $% Tax Incl. Base (including Assessment)* 1,142,361 3.35% Mandatory/Legislative 5,000 0.01% Growth 202,112 0.59% Enhancements 320,765 0.94% TOTAL 1,670,238 4.90% * Updated to include approved revision from December 15, 2008

  12. RESIDENTIAL PROPERTY TAX UPDATED PROJECTION FOR 2009

  13. 2009 Preliminary Draft Operating Budget

  14. 2009 Preliminary Draft Operating Budget Requests Included INCLUDED IN 4.90%COSTCATEGORY Tax % Library - Advocacy & Board Development $40,577 Enhancement 0.12% Library - Collection Management – Adult 41,965 Enhancement 0.12% Library - Collection Management – Child & Young Adults 8,300 Enhancement 0.02% Library Card – child’s Cards, Key Tag Cards 2,000 Enhancement 0.01% Library - Systems Technician (PT) 36,326 Growth 0.11% Library - Technology Improvements 21,000 Enhancement 0.06% Library - Monday Services 148,477 Enhancement 0.44% CS - Regional Boulevard Maintenance 61,355 Growth 0.18% CS - Crossing Guards – 2 19,856 Growth 0.06% CS - Reduced 3 Stream Waste Diversion Expansion – Trails 25,000 Enhancement 0.07% CS - 2010 Event – Olympic Torch Run 5,000 Enhancement 0.01% CS - Asset Management Coordinator 110,700 Enhancement 0.32% CS - Administrative Position (PT to FT) 46,530 Enhancement 0.14% CS - Facility Worker 64,575 Growth 0.19% ED – CIP Incentive Program 150,000 Base 0.44% CAO – Smart Commute (TDM) 25,000 Base 0.07% IT - Voice and Data Communications 20,000 Growth 0.06% CI - Budget Open House 2,000 Enhancement 0.01% HR - Accessibility Training 5,000 Mandatory 0.01% TOTAL $833,661 2.44%

  15. 2009 Operating Budget Requests Not Included NOT INCLUDEDCOSTCATEGORY CS – Landscape Summer Student $10,314 Growth CS – Winter Maintenance Reserve 65,000 Enhancement CS – Utilities Reserve 50,000 Enhancement CS – Culture Master Plan Implementation TBD Enhancement CS – Engineer in Training 54,911 Enhancement CS – Expanded Goose Management Program 25,000 Enhancement CS – Traffic Management Vehicle 8,240 Growth CS – 3 Stream Waste Diversion Expansion – enhanced program 50,000 Enhancement ED – Increase to Economic Development Incentive 50,000 Enhancement ED – Corporate Branding 25,000 Enhancement CI – Budget Open House – enhanced program 6,500 Enhancement CI – Environmental Sustainability Strategy 25,000 Enhancement HR – Leadership Training 12,000 Enhancement TOTAL $381,965

  16. Other Options for Consideration

  17. Other Options for Consideration

  18. Other Options for Consideration

  19. Other Options for Consideration

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