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Utilizing Financial Data for Continuous School Improvement in Indian Education Programs

This document provides guidance on leveraging financial data for continuous improvement within Indian Education programs. It emphasizes the importance of regularly reviewing financial reports, such as the 520 Financial Report and Jobs Number report, to assess performance and identify areas for intervention. It also outlines strategies for data analysis, decision-making practices, and tracking performance over time. Additionally, it includes a sample modification justification form to facilitate budget changes, ensuring accountability and transparency in funding allocation.

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Utilizing Financial Data for Continuous School Improvement in Indian Education Programs

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  1. Your ARRA Budget Modifications Bureau of Indian Education—Division of Performance & Accountability Web Ex

  2. ARRA LIFECYLEAn Opportunity to Jump Start School Improvement

  3. Reviewing Financial data for continuous improvement • How often are you looking at the 520 Financial Report, the Jobs Number report, Federal Reporting.gov and your internal Financial office reports? • How are you using these reports to understand your current performance? • How are you analyzing data in these reports and taking into consideration past performances, while identifying areas of focus for your next intervention? • How is the data in these reports being used as a tool to make effective decision-making practices to identify strategies for interventions? • How will you use these data to track performance over time to determine the effectiveness of the strategy?

  4. Reviewing Financial data for continuous improvement REPORT ID: BIA520D *** BUREAU OF INDIAN AFFAIRS *** PAGE: 708 RUN DATE: 05/09/11 SUMMARY ORGANIZATION FUND STATUS REPORT BY PROGRAM TIME: 22:22 AS OF MAY 2011 AREA/DIVISION: EDUC EDUCATION APPROPRIATION: 14X2100 BFY: 11 FUND: R0009 TRUST-REAL ESTATE SRVCS NO YR ALLOCATION PROGRAM: R3000 NAVAJO-HOPI SETTLEMENT PRGRM UNDELIVERED TOTAL UNOBLIGATED PERCENT ORGANIZATION AND NAME FUNDS AVAILABLE ORDERS EXPENDITURES OBLIGATIONS BALANCE OBLIGATED ------------------------------------ --------------- --------------- --------------- --------------- --------------- --------- D25M19 TAOS DAY SCHOOL 0.00 0.00 979.08 979.08 -979.08 0.00%

  5. Reviewing Financial data for continuous improvement

  6. Review Action and Spend Plans • Review Approved Plans • Evaluate Progress • Identify procurement and disbursement issues. • Compare current spending activities to forecast remain funding needs. • Identify over/under budget projections.

  7. Determine If ModificationIs Required • What needs to change • Make informed decision based on what did not work. • ARRA Priorities to be Achieved • Rank project objectives and related costs. • Grant life-cycle, accountability, and transparency • Modify Plan

  8. Modification Justification Form

  9. Budget Justification Form

  10. Sample Modification Justification

  11. Sample Modification Justification

  12. Sample Budget Modification

  13. Modification Signature Page

  14. Example of what a budget modification would look like for the cover page for Ed Jobs Fund.

  15. Acquisitions, Purchases and Contracts Dilemma • Outstanding or unprocessed requisitions • Who originated paperwork? • What was the purpose? • How much? • Where did it go? • How was it sent? • What have you heard?

  16. Acquisitions, Purchases and ContractsSolution • Compile list of unprocessed orders. • Use form generated by DPA • Dr. Hamley will take to D.C.

  17. Questions and Answers Contact Gayeleia King: gayeleia.king@bie.edu ADD EAST: johnnita.tsabetsaye@bie.edu ADD WEST: yvonne.davis@bie.edu NAVAJO: marie2.sandoval@bie.edu

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