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NACTEI – May 17, 2007

NACTEI – May 17, 2007. Perkins in a Binder: How to GET and STAY Organized! Renee Kuharski – Dean of Career & Technical Education Colorado Mountain College Lynda Lloyd – Director of Career Services Northwest Arkansas Community College. Goal of session.

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NACTEI – May 17, 2007

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  1. NACTEI – May 17, 2007 Perkins in a Binder: How to GET and STAY Organized! Renee Kuharski – Dean of Career & Technical Education Colorado Mountain College Lynda Lloyd – Director of Career Services Northwest Arkansas Community College

  2. Goal of session Provide information and details on how we organize our grant for secondary and post-secondary. Have an open conversation on what is working in your institution to organize your grant and meet all guidelines for tracking and reporting

  3. Beyond the “to do” list… • Post Secondary • Details and documents (CMC & NWACC) • LEA Consortium (High School fiscal agent) • State reporting

  4. Folder – “must have paperwork” • Intent to Participate signed form • Continuation Plan & Budget • Award documentation • Routing and signatures • All emails, memos etc. [example; request for out of state travel] • Copies of expenditures [order form, Purchase Order, packing slip, invoice, copy of check sent] • Any additional backup data • Final Report

  5. Process • CMC - 7 campuses • Beginning in March of each year • Memo emailed out to request and update campuses: • Details on procedures to follow • Timeline • Campuses prioritize requests by program – approved vocational (CTE) • Determine Objectives • Estimate of cost of each activity

  6. Time line memo YearEnd Monitoring Reports - Insert Due Date • Please get your year-end reports to your campus rep by this date. • Please complete the year-end report on the complianceform attached. • Campus reps should review and send or email to (Insert Name) New Request for Carl Perkins Funds Due to Campus reps- Insert Due Date • Faculty & campus determine program needs for the next fiscal year. • Campus reps and Deans, etc. determine campus priorities. • Campus Priorities will be presented at the (Insert Date) Perkins meeting. Committee Meeting – Insert Date • Prioritize funding requests College-wide based on Campus input and who has received funding previously as well as state sub-indicators. • Review the end of year Monitoring reports. Additional Reminders: • Carl Perkins is for approved Vocational Programs (AAS degrees & certificates) only. • All purchases will follow CMC and Perkins guidelines. i.e. 3 bids for items of $3,000. • All orders/requests MUST be sent to (Insert Name) prior to ordering. (Insert Name) will enter into accounting system. • All packing slips and invoices MUST be sent to (Insert Name). • Equipment, supplies, resources, software, etc. purchased with Perkins funds must be used for the activities indicated on the compliance plan.

  7. ProcessSet up a clear time line that works for your schools in order to meet state deadlines • March – June • Perkins committee (a representative from each campus) meets to discuss/determine requests based on funding allocation, objectives and needs. • Build Grant based on approved activities • Submitted to state

  8. Process • After grant is approved and funds are released: • Purchasing of approved items • Internal process & required documentation • Memo on procedures • Perkins order form • Sole source documentation

  9. Perkins GrantOrder FormColorado Mountain CollegeDate:_ ________ _________________Campus and Program: __________________________________ Faculty/Instructional Supervisor Name:_____________________ Ext.: ________ Campus Accounts Mgr.: _____________________ Ext.: ________Approved Requested Item: ________ ____________________________________________________Item # _______________________ Quoted Price: _________________Name of Company: _____________________________________________Contact person:________________________________________________Name and phone #: _________________________________________Address: _________________________________________________ _ ___________________________________________________ __________________________________________________Company Fax Number: _______________________________________Additional Comments:

  10. Consortium Process - spring of each year • Schools meet together to determine how they – as a group will allocate the funds. • Representatives come prepared to meeting with their schools prioritize requests from their approved vocational programs • For 07-08 consortium school will develop “projects” based on approved programs • Determine Objectives • Estimate of cost of each activity • Build Grant based on what is approved at the joint meeting

  11. Contact us!!rkuharski@coloradomtn.edullloyd@nwacc.edu

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