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Single Record Student Database Unique Identification Code (SRSD/UIC) Training Presentation. Center for Educational Performance and Information www.michigan.gov/cepi. Background. No Child Left Behind CEPI Single Record Student Database (SRSD) Unique Identification Code (UIC)
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Single Record Student Database Unique Identification Code (SRSD/UIC) Training Presentation Center for Educational Performance and Informationwww.michigan.gov/cepi
Background • No Child Left Behind • CEPI • Single Record Student Database (SRSD) • Unique Identification Code (UIC) • UIC Resolution
Purpose of Training The purpose of the SRSD/UIC training is to familiarize local DIAAs and Resolvers with the use of the software so they can use it to complete the UIC Resolution process.
SRSD/UIC Application • What is it? • What does it do? • How is it used?
Vocabulary • Core Fields • Positive Matches • Possible Matches • Unique Identification Code • See Glossary (in User’s Guide)
SRSD/UIC Roles • Resolver • District Internal Account Administrator • SRSD Uploader • ISD FTE Auditor, UIC (view only)
User’s Guide 1. Phase 1 (Student UIC Resolution) 2. Phase 2 (Duplicate UIC Resolution) Issues Facing Users in Phase 1 and 2 3. Generate Reports/Download UICs 4. Student Search 5. Upload for UIC Request 6. Give Users Accounts Glossary
Section 1 (page 4 of the User’s Guide) Phase 1 – (Student UIC Resolution) In this phase users may resolve student records that may or may not be duplicates.
Batch Status List – Step 1 Check to see the status of your batch: • Pending - Submitted and waiting to be processed. • Processing - Batch is being processed now. • Completed - Processing of the batch has completed and there is no verification required. This means that all the records in the batch were either new and new UICs were assigned, or all the UICs matched records already in the system. • Verify - This is the most common status for batches. It indicates that the batch has finished processing and that at least one record in the batch needs to be verified and resolved by you. • Failed - This batch failed during processing. Information regarding the failure may be obtained through the ‘detail’ link.
Batch Summary – Step 2 • New UICs Created • Positive Matches found • Multiple Matches found • Possible Matches found
Matching Strategy Submitted records are automatically compared against the UIC Master Table and are given a score based on how closely the four core fields (last name, first name, date of birth, and gender) in the submitted batch match the four core fields for records already in the system. There is another layer of Helper fields that are displayed to assist the user in making decisions about possible matches. Helper fields are not considered by the system during the automated matching (see "Helper Fields" in the glossary). • Core Fields: Last Name, First Name, Date of Birth, and Gender • Helper Fields: ethnicity, middle initial, exit status, grade, multiple birth order, enrollment date, exit date, student number, ISD, district, and school
Section 2 (page 11 of the User’s Guide) Phase 2 (Duplicate UIC Resolution) After Phase 1 is complete and all students have a UIC, districts are allowed to resolve student records that are receiving the same UIC and may or may not be the same student. This step is Phase 2.
Section 3Generate Reports/Download UICs(page 16 of User’s Guide) In Section 3, users are allowed to: 1) download reports in PDF regarding the status of their UICs and 2) download text file exports of UICs for import into local student information systems.
Section 4Student Search(page 18 of User’s Guide) In Section 4, users are allowed to perform a student search using UICs or core data fields. Users with more than “view only” permission can also create new UICs.
Students With More Than One UIC Linking UICs: E-mail Help-Desk@michigan.gov (include district name, district code, and phone number) Unlinking UICs: Refer to UIC Help (Student Information, Unlinking UICs)
Section 5Upload for UIC Request(page 22 of the User’s Guide) In Section 5, users are allowed to upload batch files for obtaining new UICs.
Section 6Give Users Accounts(page 26 of the User’s Guide) In Section 6, DIAAs are allowed to assign additional district staff to resolve student UICs, view resolution status, and generate reports.
Give Users Accounts The District Accounts Internal Administrator (DIAA) will be able to assign additional district staff to: • resolve student UICs • resolve duplicate UICs • view resolutions status • generate reports
