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Secure enterprise collaboration in the cloud

Secure enterprise collaboration in the cloud. PROGRAMME FACILITATED BY: Aldan Whitfield I Intralinks Bhavesh Vaghela | Intralinks London Neil Terblanche | Harmony Gold Gerhard Johannes | Werksmans Attorneys. Bhavesh Vaghela | Intralinks London. Neil Terblanche | Harmony Gold.

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Secure enterprise collaboration in the cloud

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  1. Secure enterprise collaborationin the cloud Brought to you by ince, an integrated communications agency Powered by intralinks

  2. PROGRAMME FACILITATED BY: Aldan Whitfield I Intralinks Bhavesh Vaghela | Intralinks London Neil Terblanche | Harmony Gold Gerhard Johannes| Werksmans Attorneys Brought to you by ince, an integrated communications agency Powered by intralinks

  3. BhaveshVaghela| Intralinks London Neil Terblanche| Harmony Gold Gerhard Johannes | Werksmans Attorneys Brought to you by ince, an integrated communications agency Powered by intralinks

  4. BhaveshVaghela| Intralinks London Brought to you by ince, an integrated communications agency Powered by intralinks

  5. SECURE COLLABORATION Cloud market, £95b by 2013 budget of London 2012 = By 2015 about 24% of all new business software purchases will be SaaS 13.1% of worldwide software spend Brought to you by ince, an integrated communications agency Powered by intralinks

  6. WHY ARE COMPANIES ADOPTING CLOUD? • 91%say its about reducing costs • 79% say its about faster deployment • 47% witnessed lower operating costs after cloud deployment • 80% experienced improvements within 6 months of moving to the cloud • 93% of companies saw at least one area of improvement • ♯1 concern is security Brought to you by ince, an integrated communications agency Powered by intralinks

  7. HOW IS INFORMATION SHARED TODAY? • 75% use email to send sensitive corporate data • If Facebook was a country, it would be the 3rd largestin the world • 54% of employees use tablets for both business and personal • By 2016 350m employees will use smartphones -200m will bring their own device • 1m files saved to Dropbox every 15 minutes • 70% of organisations* have adopted SharePoint • *5000+ employees Brought to you by ince, an integrated communications agency Powered by intralinks

  8. HOW MUCH OF THIS INFORMATION ISSENSITIVE TO YOUR BUSINESS? Brought to you by ince, an integrated communications agency Powered by intralinks

  9. Neil Terblanche| Harmony Gold Brought to you by ince, an integrated communications agency Powered by intralinks

  10. PROJECT OUTLINE • Disposal of assets to local/international bidders • Achieve highest asset value Brought to you by ince, an integrated communications agency Powered by intralinks

  11. GOING IN THE CLOUD • Streamlined process by use of data room in the cloud • Centralised go to location for parties to access user • friendly document structure • Determine user access rights on documents • – prevent view /copy/save/print • Track document interest to determine • interested parties during process • Easy secure access via i-pad / PC without • firewall issues • No software / installations of technology to delay • deployment of service Brought to you by ince, an integrated communications agency Powered by intralinks

  12. BENEFITS OF GOING IN THE CLOUD • Efficiency of virtual process in the cloud with control of all documents • Parties can conduct due diligence remotely without travel • Update documents in centralised area are available to viewing parties in real time • Large files can be uploaded without issue • On line Q&A makes process significantly more efficient • Detailed audit trail reports of who viewed or searched documents in the cloud Brought to you by ince, an integrated communications agency Powered by intralinks

  13. CONCLUSIONS POST IN THE CLOUD USAGE • Secure control and management of sensitive documents • Efficiencies and streamlining of process offer good ROI • Easy to understand and deploy Brought to you by ince, an integrated communications agency Powered by intralinks

  14. Gerhard Johannes | Werksmans Attorneys Brought to you by ince, an integrated communications agency Powered by intralinks

  15. BENEFITS OF VIRTUAL DATA ROOM Brought to you by ince, an integrated communications agency Powered by intralinks

  16. VIRTUALVS TRADITIONAL DATA ROOM • Electronic versions of the relevant documents are uploaded onto a secure file server, as opposed to paper • Multiple bidders/users may be granted access in order to review the documents, concurrently and in private • The data is encrypted and password protected on a secure file server • Access to certain documents may be restricted to certain users • Records may be generated indicating which users have accessed which documents • 24/7 access from any location with an internet connection Brought to you by ince, an integrated communications agency Powered by intralinks

  17. VIRTUALVS TRADITIONAL DATA ROOM • Extended access allows users to – • review the documents quicker; and • become familiar with the documents and gain better insight, as opposed to a traditional data room, where the time constraints may be reflected in the due diligence report produced • The travelling costs associated with a traditional data room are eliminated • There is no need to have a representative present to monitor that documents are not removed from the room or copied, thus reducing costs Brought to you by ince, an integrated communications agency Powered by intralinks

  18. VIRTUALVS TRADITIONAL DATA ROOM • Depending on the service provider and software selected, the indexing of documents and creation of a virtual data room may take minimum effort • Creating a traditional data room entails photocopying, indexing and filing an extensive amount of paper, thus the environmental impact of a virtual data room is lower • The cost of procuring a high quality service provider is dependent on factors such as: (i) the number of users who require access, (ii) the volume of documents to be uploaded and (iii) the length of time required • The costs involved in setting up a traditional data room usually include a fee for the room itself and the labour involved in monitoring the room, copying and indexing the documents and responding to any questions Brought to you by ince, an integrated communications agency Powered by intralinks

  19. VIRTUALVS TRADITIONAL DATA ROOM • New information may be added to the virtual data room by simply creating a new folder and sending a notification to all the users • Users are able to view a response to their questions as soon as the answers are posted • Certain responses may only be viewed by certain users, as a virtual data room is more private • It is easier to accommodate any last minute bidders who may become involved in the transaction • Upon completion of the due diligence, the parties may be provided with a CD-Rom containing all the information which was disclosed • Having the documents in an electronic format also alleviates the storage costs associated with a traditional data room Brought to you by ince, an integrated communications agency Powered by intralinks

  20. Brought to you by ince, an integrated communications agency Powered by intralinks

  21. THANK YOU Brought to you by ince, an integrated communications agency Powered by intralinks

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