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Strategic Planning for ACS Divisional Growth

Join us on January 19, 2018, for a discussion on strategic planning with ACS Division Leaders. Learn to optimize divisional impact using goals, strategies, and measurements within ACS's mission and vision. Explore challenges and opportunities to support excellence in education, provide information solutions, communicate chemistry's value, and empower members. Evaluate the benefits and concerns of strategic planning and consider the need for your division's Strategic Planning Retreat.

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Strategic Planning for ACS Divisional Growth

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  1. Friday, January 19, 2018

  2. Welcome to the Division Track (Hosted by DAC) Rodney Bennett Chair, Committee on Divisional Activities American Chemical Society

  3. One-Minute: Self-Introductions and Top Challenge Confronting Your Division • Please share: • Your name • Your division • Position you hold in your division • Top challenge confronting your division

  4. Strategic Planning A Discussion with ACS Division Leaders Kathleen Schulz ACS Board of Directors, SPR Facilitator January 19, 2018

  5. Status of Your Division Today? • Vibrant, Successful • “OK”. Getting By… • Worrisome; On Life Support American Chemical Society

  6. The Challenge – Thriving DivisionsStrategically Optimizing Impact & Investment MISSION, VISION, CORE VALUES Consistent with ACS Mission, Vision & Goals… & With Unit’s Mission/Vision, Use EScan & Division Strengths/Weaknesses to Select Optimal Goals & Strategies ENVIRONMENT SCAN CHALLENGES OPPORTUNITIES GOAL 3: SUPPORT EXCELLENCE IN EDUCATION GOAL 1: PROVIDE INFORMATION SOLUTIONS GOAL 4: COMMUNICATE- CHEMISTRY’S VALUE GOAL 2: EMPOWER MBRS/MBR COMMU- NITIES 3-5 yr timeframe STRATEGIES STRATEGIES STRATEGIES STRATEGIES 6-18 mo. timeframe MEASUREMENT MEASUREMENT MEASUREMENT MEASUREMENT American Chemical Society

  7. Would Strategic Planning Help? “We can't solve problems by using the same kind of thinking we used when we created them.”* What is It? A disciplined, creative process for determining how to take our organization from where it is today to where we want to be in the future • *And probably not by doing the same thing year after year! • (Kathleen’s Corollary) American Chemical Society

  8. Strategic Planning: Your Thoughts Benefits? Concerns? Benefits? Concerns? The uncertainty of the future Internal resistance (inertia) The difficulty, time, and expense of planning Plans require setting priorities • Provides a framework for objectives setting and resource allocation • Sets a context for measuring performance • Serves as a channel for communication (up and down) throughout the organization • Provides a voice for stakeholders American Chemical Society

  9. Does Our Division Need a SPR?Strategy Check-up… • Strategic or busy? (“Just busy” = Mostly tactical) • Real impact? • Best bang for the buck? • Strategic plan check-up questions • Written Plan? • Strengths and weaknesses? • Aligned to ACS plan • Group buy-in • Does it consider current trends affecting our work? Ref. “Strategic… or Just Busy?”, C&EN Comment, 7/27/15. American Chemical Society

  10. Division Strategic Planning Retreats at a Glance (2012- Mar.2018) • 12 division SPRs (33% of divisions) • 2 follow-up SPRs *(ENFL, POLY) • In Pipeline: ANYL, CARB, SCHB • Divisions may request funding support of up to $7500 from DAC (every 5 years) American Chemical Society

  11. Option: ACS Strategic Planning Retreat • 1.5 Day. Your schedule, location • Pre-Work; Optional Member Survey • Facilitated by senior ACS leaders • Proven Results (~50 since 2012) • Output • Original Flipcharts, Kickstart Plan in Prelim. Report • Final Report, Slideset • Contact: Kareem Redmond (k_redmond@acs.org) American Chemical Society

  12. 8 Change Drivers Developed For ACS (Appendix P for details) • Conferences and Events Reimagined • New Models of Information Delivery and Discovery • Chemistry’s Interdisciplinary Future • Automating Chemistry • Greening Chemistry • Chemistry’s Changing Workforce • Science Goes East • American Chemical Renaissance These change drivers are important to ACS Strategic Planning over the next 5 to 10 years American Chemical Society

  13. 2018ACS Environment Scan Technology • Advanced automation technologies • Analysis of large data sets/use of metadata; Artificial Intelligence • IT-based analytical and education tools • Emergent technologies and personalizing member experiences • Smart manufacturing • Increasing threats to cyber security Political • Global security threats • Polarization of views towards science • Changing R&D funding levels and regulations • Increasing politicization of science education • Development of safety culture (funding & regulations) • Regional political unrest (e.g. Korea, EU) Social • Locus of the scientific enterprise migrating from Atlantic to Pacific Rim • Disciplinary identity of chemists challenged by focus on interdisciplinary solutions • Evolving expectations and forums for information creation, curation, and delivery • Demographic shifts (generational, cultural) • Automation redefining/replacing traditional laboratory work • Less time for members to volunteer and more alternatives Economic • Increased investment and chemical production in the United States • Development of environmentally friendly products and corresponding favorable regulations • Changing dynamics of national and global economies • Changing career pathways and opportunities American Chemical Society,

  14. Mission: The ACS Division of Chemical Health and Safety provides authoritative technical resources and mentorship in chemical health and safety for all. . The CHASStrategic Plan GOAL 1:. Sponsor two educational programs per year on chemical health and safety topics: 1 on fundamentals, 1 on advanced topics. [Impact, H; Resources, L-M] GOAL 3: Be a visible advocate and champion for the Chemical Health and Safety mission to the ACS and the public. [Impact, H; Resources, M] GOAL 2: CHAS will be the preferred and accepted resource for authoritative chemical health and safety information. [Impact, H; Resources, M-H] 2-1. Redesign the DCHAS website by end of 2016[Impact, H ; Resources, H ] [Champion: Ralph Stuart] Develop a lessons learned collection distribution system that consists of “Lab near miss” app, mini-grant program for lessons learned video (1/quarter), use social media to solicit lessons learned experiences, and network with The Safety Zone blog.[Impact, H; Resources, H] [Champion: Neil Langerman] 1-1. Expand and rename the Workshop Committee to the Education Program Team (EPT) to manage courses, workshops, webinars and other education offerings by the Boston August 2015 meeting [Impact, H; Resources, L] [Champion: Russ Phifer] 2-2. Have a programming presence at two regional meetings by end of 2016. [Impact, M; Resources, M] [Champion: Harry Elston] 1-2. The EPT will develop an education course plan by May 2016. [Impact, H; Resources, M] [Champion: Kimi Bush] 3-2Investigate feasibility of present “Ask Dr. Safety” on the Expo floor with demos in San Diego (2016), put on the web page (2016), and develop an app to support “Ask Dr. Safety” (2018).[Impact, H; Resources, M] [Champion: Neil Langerman] 1-3The EPT will perform a survey to measure interest in possible advanced topics, venues, delivery formats, and length of courses by July 2016. [Impact, H; Resources, L] [Champion: Ellen Sweet] . 2-3. Use a pilot webinar (by San Diego Meeting) to develop a model for presenting webinars by end of 2016. [Impact, H; Resources, M] [Champion: Frankie Wood-Black] . 3-3. Develop an organizational neural network map of DCHAS in 2016. [Impact, H; Resources, L] [Champion: Jim Crandall] - 2-4. By the end of 2016, develop a repository where CHAS professionals can go to find a list of reference materials [Impact, H; Resources, M] [Champion: Monique Wilhelm] MEASUREMENT MEASUREMENT MEASUREMENT

  15. Questions? Other Thoughts? American Chemical Society

  16. DAC Strategic Plan Rodney BennettChair, Committee on Divisional Activities

  17. Highlights from 2016 DAC Strategic Plan (conducted in June 2016) Vision: Empowering technical divisions to successfully advance the chemical enterprise. Mission: To provide guidance, support, and resources to the technical divisions that enable them to accomplish their goals.

  18. DAC Goals (accomplish by 2020) • Enhance communications with and between divisions. • Increase and sustain the number of ACS members who belong to at least one division to 66% by 2020. • Enhance collaboration and networking between divisions.

  19. ACS Membership in ACS Divisions 2015 158,551 57,366 36.2% 2016 156,129 56,256 36.0% 2017 150,862 53,454 35.4% % of Members ≥1 Division Total ACS Membership # of Members ≥1 Division

  20. Free Division Member Data # and % of Members W/A Paid Membership Following Year Total # Accept Free Division Total % Accept Free Division Total New ACS Members Year 2012 24,943 14,276 57.23% 4,468 (31.29%) 2013 24,113 9,184 38.09% 3,046 (33.17%) 2014 23,746 8,916 37.55% 3,048 (34.18%) 2015 23,617 7,422 31.43% 2,301 (31.00%) 2016 23,749 8,419 35.43% 2,524 (29.98%)

  21. On the Right Path? • Declining membership data for both ACS - and many of its divisions - suggest the status quo will not take us where we want to go. • Finding the right path comes from strategic discussions, not operational. Though operations are critical, too. • Let’s work together – Division leadership/DAC/Staff – to find ways to make the Society and our divisions even more successful!

  22. Break-Out #1: What Should Be the Key Goals for Your Division?

  23. Break from 3:45 pm – 4:00 pm Crystal Foyer

  24. Getting and Keeping More Division Members Amelia Grana, Product Development Manager, Membership and Society Services Division

  25. Membership Division Members vs. ACS Members American Chemical Society

  26. Value Pillars • Value vs. Benefits • Joining brings a basket of benefits but what is the Value? • Advance • Discover • Connect • Share • Overarching - https://youtu.be/zXcw8xI7-y0 American Chemical Society

  27. What we know • Members: Join primarily as a result of being of having been encouraged during undergraduate study. • Non-members: Join as a result of actively searching for a new job. • Non-members are significantly concerned about the time and obligations that membership might require. • Advance [Your Career] is the most important VALUE for members or non-members, however networking, accessing information, sharing with others, and for some – recognition, are all part of that basket of benefits and are important. American Chemical Society

  28. What That Means • If Accomplishment and Professional Success are the key values that motivate members and non-members then technical divisions would benefit from linking that back to the value of joining a division. • If Non-Members are concerned about the taxation on their time how are you going to make it obvious to them what they are going to get out of their membership that either justifies that time commitment or explain that there can still be value gained without much of an initial time commitment? • If members are joining ACS for the first time because of/during undergraduate study – how are you connecting with them, specifically? (These are still Millennials). American Chemical Society

  29. Audit then Action • Audit Checklist • Am I clearly linking the value of my Technical Division to Career and Professional Advancement • What’s your “Advance” Value Prop for your Division? • Am I clearly conveying value of joining not benefits • Am I being transparent about what it means to join my technical division and what being a member “looks like” (time commitment, day in the life…) • Am I talking to undergraduate students and involving them in the committee? American Chemical Society

  30. Break-Out #2: Generating Ideas To Increase Membership for Your Division

  31. Resources for Running Your Division Rodney BennettChair, Committee on Divisional Activities

  32. Sources of Funding • Division Allocations • Semi-Annual Division Dues • Semi-Annual Innovative Project Grants • Thematic Program

  33. DAC Updating Division Allocation Formula • DAC charged with allocating dues funds to divisions • Changes in formula likely to be presented for Council Vote in New Orleans • Let’s delay discussing until the session on this subject at 7:45pm tonight

  34. Purpose of Innovative Project Grants (IPG) To provide seed grants for new, innovative, and creative ways for divisions serve their members with reduced financial risk to the division. IPGs are not designed to: • Fund ongoing division activities (for example, if an IPG- supported activity ‘takes off’, DAC does not intend to support with additional IPG funds) • Fund substantially similar activities that the division has tried previously

  35. Innovative Project Grants • Innovative Project Grants • Innovative Project Grants Pool: 10% total funds allocated • Grant applications are reviewed at national meetings by the Divisional Enhancement Subcommittee of DAC • San Francisco 2017: Distribution: $62,650 AGRO, BMGT, CHED, COMP, HIST, INOR, PROF, SCHB • Washington DC 2017: Distribution: $66,850 ANYL, CHAL, CHAS, COLL, ENFL, ENVR, HIST, INOR, PMSE, POLY More details on IPG can be found at (www.acs.org/divisionipg)

  36. Thematic Program • Thematic Program Participation at each National Meeting • $30K provided by DAC • Contact NM thematic program chair to request support • Credit will be applied to your division’s ACS NM invoice • Divisions use funds in accordance with their bylaws/policies

  37. Themes for Upcoming National Meetings • Macromolecular Chemistry: The Second Century259th National Meeting & ExpositionMarch 22-26, 2020Philadelphia, Pennsylvania • Chemistry from Bench to Market260th National Meeting & ExpositionAugust 23 - 27, 2020San Francisco, California • 261st National Meeting & ExpositionMarch 21 - 25, 2021San Antonio, Texas • 262nd National Meeting & ExpositionAugust 22-26, 2021Atlanta, Georgia • Nexus of Food, Energy & Water255th National Meeting & Exposition, March 18-22, 2018New Orleans, LA • Nanoscience, Nanotechnology & Beyond256th National Meeting & ExpositionAugust 19-23, 2018Boston, Massachusetts • Chemistry for New Frontiers257th National Meeting & ExpositionMarch 31-April 4, 2019Orlando, Florida • Chemistry of Water258th National Meeting & ExpositionAugust 25-29, 2019San Diego, California See information about all upcoming ACS National Meetings (2018-2025) at www.acs.org/content/acs/en/meetings/national-meeting/about/future-meetings.html

  38. When Scheduling Division Events • In the last few years, there have been a few instances of divisions scheduling events that conflicted with a major religious holiday • Please be mindful of public and religious holidays when scheduling divisional activities/events • Our goal should always be as inclusive as possible when deciding when and where to hold events • That would be in the best interests of the Society, our divisions, and our members

  39. Dinner from 6:30 pm - 7:30 pm Garden Court I/II

  40. Update on Scientific Advancement Division Initiatives Mary Kirchhoff, Executive Vice PresidentScientific Advancement

  41. Update on Division Allocation Formula Janet Bryant, Committee on Divisional Activities

  42. The Purpose of the ACS Allocation Formula • To financially support divisions and local sections • 20% of dues funds available - 55% of the 20% are provided to local sections- 45% of the 20% are provided to divisions • Available funds in 2018: $1,329,000 • DAC is responsible for developing a formula to distribute member dues to the 32 divisions • LSAC is responsible for the local section formula American Chemical Society

  43. Why Change the Division Allocation Formula? DAC wants to encourage divisions to engage more frequently on a regional and international level

  44. Proposed Division Allocation Changes Yellow Highlighted: No ChangeBlue Highlighted: ReductionGreen Highlighted: Redistributed to Incentivize Participation in Regional and International Meetings American Chemical Society

  45. Proposed Division Allocation Formula ACS Bylaws state that 9% of the ACS Member Dues Pool is allocated to the technical divisions. Allotment Category Current Proposed Base Amount: 15% 15% Per Member: 12.5% 12.5% Innovative Projects: 10% 10% # of Attendees at NM Oral Sessions: 31.25% 25% # of Members at NM: 15.625% 12.5% # of Posters presented at NM: 15.625% 12.5% ACS Regional Meeting Participation: # of ½ day sessions organized - 2.5% # of Division Members registered - 5% ACS Sponsored/Affiliated International Meeting Participation: (Meetings held outside the Continental United States): # of ½ day sessions organized - 5% American Chemical Society

  46. ACS Member Dues Allocation • Average Allocation Distribution by Class • Class I: $13.2K • Class II: $30.7K • Class III: $70.7K Class I (fewer than 2000 members): AGRO, BMGT, CARB, CHAL, CHAS, FLUO, GEOC, HIST, NUCL, PROF, RUBB, SCHB, TOXI Class II (2000-3499 members): AGFD, BIOT, CATL, CELL, CINF, COLL, COMP, ENFL Class III (3500+ members): ANYL, BIOL, CHED, ENVR, I&EC, INOR, MEDI, ORGN, PHYS, PMSE,POLY • Division Dues • Division dues collected by ACS (Member & Subscriber Services)(except RUBB) • Revenues distributed semi-annually to Divisions (typically July and January)

  47. Effective Date • DAC will seek Council approval for these changes in New Orleans • If approved, the effective date for this new allocation formula will be 1.1.19. • The existing formula will determine the $ divisions earn in 2018 (checks for which to be distributed in March 2019)

  48. Break-Out #3: What Is Your Feedback on the Allocation Formula

  49. Your One-Minute Top Takeaway from Today What’s the one thing you heard today that holds the most promise for helping your division become more successful?

  50. Division Track Survey Please take a moment to tell us how we did

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