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CTS Conference Planning Meeting: Boosting Success Through Sponsorship and Support

Join us at the CTS Fall Planning Meeting to learn how to increase conference activity and secure sponsorship for upcoming events. Discover guidelines, challenges, and educational resources for successful conference organization within IEEE CTS.

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CTS Conference Planning Meeting: Boosting Success Through Sponsorship and Support

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  1. Section ConferencesCTS Fall Planning MeetingSan MarcosFeb 6th , 2010Thuy DaoCTS Conferences Coordinator

  2. WHY CTS SUPPORT CONFERENCE ACTIVITES • CTS Conference Goals • Increase education of CTS Chapter leaders so as to increase future conference activity • Identify more conferences to sponsor financially • Support Non-Sponsored Events when IEEE members benefit • Benefit financially (allows increased IEEE activities) • Financial Sponsored Conferences provides long term financial resources

  3. CTS Financially sponsored conference

  4. CTS Sponsor Conferences • 2010 • I2MTC 5/3 – (25%) • Solar Technology Workshop 9/17 – (100%) • 2011 • IEEE USA March – Austin • Others in planning phase: • ICICDT 2012 – (100%) • Globecom 2014 - submitted proposal. • EMC AUS (Ross Carlton) – possible future conference proposal. • Power AUS (Rheuben Hair) – Training class. • Consulting network AUS (Kai Wong) – 2 short courses that charge a small fees to attend. • Communication / Signal Processing Society AUS (Hanan Potash) – Wireless Hive Networks Conference. • SMC SA (David Akopian) – Lectures that charge a small fees to attend.

  5. CTS Guidelines • Contact Thuy Dao (thuybdao@ieee.org) to determine the meeting category for your event. • Workshop, tutorial, and lecture • Submit plan and budget to CTS executive committee for approval prior to execution on plan. • Budget should resulted in 20% surplus. • Conference, Symposium,Training class, and Workshop • Submit plan and budget to CTS executive committee for approval prior to execution on plan. • Budget should resulted in 20% surplus. • An MOU has to be signed between CTS & event organizer if CTS / chapter is to be financial or technical sponsor • All contracts have to be reviewed and approved by CTS executive prior to signing.

  6. THANK YOU

  7. CONFERENCE CHALLENGES • Increasing conference awareness • Finding volunteers willing to lead / participate • Educating chapter (and Section) leaders to get involved with their societies so as to bring conferences to CTS

  8. IEEE EDUCATION FOR CONFERENCE ORGANIZERS • IEEE POCO Web Pages • WEB based conference schedule • WEB based financial planning • Past POCO Conferences’ presentations available • E-letters for latest news • Annual POCO Conference • 2009 presentations on POCO website • Do & Don’t for holding conference outside of US – example China • Technical Sponsor requirements - new

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