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The Archivists’ Toolkit

The Archivists’ Toolkit. CRADLE Presentation 10 Feb. 2006. Overview. Project objectives Overview of features Functional modules Application architecture and technology Demonstration example. Project Objectives. To build digital tools that will:

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The Archivists’ Toolkit

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  1. The Archivists’ Toolkit CRADLE Presentation 10 Feb. 2006 Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  2. Overview • Project objectives • Overview of features • Functional modules • Application architecture and technology • Demonstration example Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  3. Project Objectives To build digital tools that will: • Support archival processing in a manner that promotes efficiency and standardization • Integrate key functions in the archival lifecycle: • Accessioning • Description • Subjects and name management • Location management • Produce outputs such as EAD, EAC, METS, MARCXML and various administrative outputs • Be deployable in a range of archival settings Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  4. Application Features • Output neutral data • Modular • Customizable • Easy to use • Secure • Stand-alone or multi-user network • Context-sensitive help • Open source Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  5. Design Overview • Administration/Project Management • Ingest • Accession • Description (Resources, Surrogates) • Names • Subjects • Location • Audit Tracking • Search Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  6. Application/Project Management • Establish repository record • Manage users • Customize default fields, required fields, input forms • Create project definitions Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  7. Ingest Module • EAD version 1.0 and 2002 (XML) • MARC XML Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  8. Accession Module • Preliminary descriptive information • Some collection management fields • Descriptive and administrative outputs: • Accession record • Accession receipt • Acquisitions report • Processing reports • More… Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  9. Description Module • Archival resources and surrogates • Inputs based on DACS, ISAD(G) • Outputs: • MARC XML • MODS • Printed finding aids • More… • EAD • METS • Dublin Core • Collections guide Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  10. Location Module • For tracking “permanent” locations • Accommodate a range of practice • Outputs: • Location record • Shelf list • List of all locations for a resource Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  11. Names Module • Authority control for names (personal, family, and corporate/conference) • Includes fields for contact information, biographical/historical note • Supports see also and see references • Outputs: • Source record • Sources list • EAC record Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  12. Subject Module • Basic authority control for subjects • Can create records in advance or on an as-needed basis • Outputs: • Repository subject guide Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  13. Record Management / Tracking • Uniquely identifies each record • Allows repository to track creation and editing of records Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  14. Search Module • For moderated use in reference setting • Features: • Search for resource by resource ID, title, creator, or subject • Search for resources, resource components, surrogates, and surrogate components by keywords in title • Search for locations by resource ID Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  15. Back End (database) • Developed with mySQL • Will work with many SQL databases both open source and commercial • Partial list: DB2, PostgreSQL, MySQL, Oracle, Sybase, Microsoft SQL Server, Informix, Ingres ... • Why SQL and not other technologies like xml and object databases? • Maturity of SQL databases • Likelihood of local IT departments having SQL expertise • Many existing open source projects to integrate into the projects. Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  16. Front End (Client) • Needs: Cross platform (Mac OSX, Windows 98+, Linux), open source, sophisticated user interface capabilities • Solution: Java desktop client • Many more user interface options than a web based client • Will run on any computer with Java 5 (1.5) installed • Client and database can be installed on the same computer or on different computers. • Single machine configuration • Local network configuration • Wide area network configuration Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  17. Open Source • SourceForge • Project will be listed by the end of the year. • Source code will be available in an early alpha version early next year for viewing only • When we enter beta testing we will be open to other developers joining the effort • Anyone will be able to download the source code and use it as they wish. • We hope a developer community will grow out of the project Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  18. A Live Demonstration Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

  19. http://archiviststoolkit.org/ Archivists' Toolkit - CRADLE Presentation, 10 Feb. 2006

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