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Incoming Work and the Work for Others Program

This presentation outlines the "Work for Others" program by SAIC-Frederick at NCI-Frederick, including new work sources, criteria, oversight roles, and responsibilities. It covers the authorization and access methods through federal and non-federal entities, detailing the processes for proposal submission, cost estimation, and billing. The focus is on maintaining compliance, safety, and intellectual property rights throughout the contract lifecycle. Key aspects like finance, labor estimation, and monitoring are also emphasized to ensure efficient execution of services.

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Incoming Work and the Work for Others Program

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  1. Incoming Workand theWork for Others Program SAIC-Frederick, Inc. at NCI-Frederick, Frederick, Maryland

  2. “Work For Others”Presentation Topics • New Work: 3 Sources • OTS • Economy Act • Work For Others • WFO Criteria • WFO & Intellectual Property • WFO Work Flow Diagram & Process • WFO Process Roles & Responsibilities • WFO Oversight Committee Function & Membership

  3. Sources of New Work -> SAIC-F PRIORITY PRIORITY (FIRST) (FIRST) (LAST) (LAST)

  4. Primary SourceOperations & Technical Support Contract • Authorization: • Contract NO1-CO-12400 • Access: • Existing customer-base • Core Service Accession System (CSAS)

  5. Second SourceInstitutes & Agencies • Authorization: • 31 U.S.C. 1535 • Access: • Yellow Task System; • Core Service Accession System (CSAS)

  6. Third SourceNon-Federal Government Entities • Authorization: • FAR 35.017-3 “Using an FFRDC” • Access: • CSAC URL (under construction) • phone • email

  7. When can we do WFO (Third Source)? • To cost recover • When there is excess capacity (NCI remains our first priority) Other Conditions That Apply… • We perform a service(not collaboration, research, development, or demonstration) • We are not a subcontract (other federal agency flow-down contract provisions will not apply) • Charges are Fixed Price, Fixed Unit Price, or Labor Hours • Requestor is billed monthly (>$25K adv. pmt. threshold)

  8. WFO Intellectual Property • IP will be governed by the IP provisions of the SAIC-F OTS Prime Contract • Confidentiality/non-disclosure agreements apply • Employee invention reports follow established procedures

  9. WFO Roles & Responsibilities • Acquisition and Logistical Services • WFO contractual agreement • Intellectual Property • Intellectual Property issues • Finance • Cost estimates • Monitors and reports on budgets and excess capacity; cost recovery • Contract Management Office • OTS contract liaison • WFO Export Control issues • Program Director • Mission and scope of the OTS • Unique resources • WFO Point of Contact (POC) • Interface, shepherds, mentors WFO requests • Monitors, tracks, and reports • Support Service Head • Unique service • Define WFO work scopes/cost/duration • Environmental Health and Safety • All compliance and safety issues

  10. WFO Oversight Committee Function • To evaluate the request for: • Feasibility of the SOW per FAR • Ranking in scientific importance • Financial necessity • Prioritizing against the Support Service’s existing commitments • To forward the request for NCI-F Contracting Officer & NCI-F Project Officer approval

  11. WFO Process • Request received by CSAS, Email, or telephone • POC notified • Requestor Information Package sent to requestor (or website) • Requestor completes SOW and returns w/in 7 days • Lab sends requestor cost estimate • Requestor accepts w/in 30 days • POC initiates WFO Oversight Committee Meeting to review request • WFO Committee submits request for COA • POC notifies requestor of COA w/in 14 days from acknowledgement

  12. WFO Process • Research Contracts prepares and sends WFO Agreement to requestor • Requestor signs and returns w/in 14 days • Work commences and completes • Lab submits billing template to General Accounting (GA) • GA invoices requestor and includes QA Customer Satisfaction Survey to return with payment • Quarterly WFO Status Reports submitted to NCI w/QA metrics

  13. WFO… Questions? Issues?

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