September 16, 2014, Human Resource Services

2. WELCOME Postdoc Orientation September 16, 2014, Human Resource Services

3. Plans Agenda • Resources and Communications • Salary Increases & Minimums • Health Insurance Benefits • Other Benefits • Retirement Plans • Training and Organizational Development • Institutional Equity and Diversity • Important Reminders

4. Resources and Communications • Office of Postdoctoral Affairs web site http://postdoc.aa.ufl.edu/ • Human Resource Services’ Website http://www.hr.ufl.edu/ • Biweekly paycheck email notification • Human Resources’ Office located at 903 W. University Ave

7. Human Resource Services Contacts • Post Doc Benefits – (352) 392-0003 • Or email hrspostdocbenefits@admin.ufl.edu 2) Other Benefits: • University Benefits (352) 392-2477 • IFAS (352) 392-4777 • Health Science Center (352) 392-3786 • Or email benefits@ufl.edu 3) Leave Administration – central-leave@ufl.edu 4) Retirement: • University Retirement (352) 392-2477 • Or email retirement@ufl.edu 5) Appointments – Janet Malphurs, janet-malphurs@ufl.edu, (352) 392-2477

8. Salary Increases and Minimums 1. This year President Machen provided a one-time payment of $500 for all employees earning $50,000 or less, including postdocs. 2. Minimum salaries are as follows: • 9-month/$22,000 for 1.00 FTE • 12-month/$29,446 for 1.00 FTE https://administrativememo.ufl.edu/2013/08/postdoc-salary-minimums/

9. Health Insurance Benefits Health Insurance Benefits GatorCare • UF pays the full cost of health insurance for individual coverage for postdoctoral associates in GatorCare. • Post Doc pays the state rate for dependent coverage in GatorCare.

10. Health Insurance Benefits • You must enroll within 60 days of your date of hire • You may include dependent coverage on your GatorCare coverage for your spouse and/or children. Dependent coverage is also available for domestic partners under GatorCare.

11. Health Insurance Benefits (Continued) Under Affordable Care Act, Postdoc Associates working an average of 30 hours or more will be eligible for the state of Florida health and voluntary insurance plans during open enrollment this fall. • PeopleFirst (state’s 3rd party administrator) will send materials by mail • Postdoc Associates would pay a premium for individual coverage under the state plans • State does not offer domestic partner benefits

12. 1. UFSelect – Voluntary Benefit Plans on Post-Tax Basis : • Dental & Vision • Legal Services & Pet Insurance • Disability • Life 2. Employee Education (EEP) EEP is a program funded by university resources that enables postdocs meeting certain criteria to receive tuition assistance for up to six credit hours of instruction per semester at the state university closest to their work location. Other Benefits

13. Important BenefitsReminders • New Hires • 60 days from the date of hire to enroll in benefits • GatorCare and UFSelect are effective date of hire. • State plans begin on the 1st day of the month AFTER enrollment, or after full month’s premium is collected) • Can elect GatorCare or state health plan, but not both. • Confirm your local home mailing address is current in myUFL • Annual Open Enrollment (Benefits Only) • Scheduled from October 20 through November 7, 2014 • Enroll/cancel/change GatorCare, UFSelect and/or state plans with an effective date of January 1, 2015

14. Examples of Qualifying Status Change Events • Marriage/Divorce • Birth/Adoption (even if you already have family coverage) • Change in dependent’s eligibility • Change in employment status of employee or spouse (part-time, leave of absence, etc.) • Loss of other insurance coverage If you’re uncertain whether an event allows a change to your benefits, always contact the UF HR Benefits Office for guidance

15. Leave Benefits 1) Postdoctoral Associates are eligible for Post Doc Leave, which is accrued at 5 hours per pay period up to 352 hours per year to use for vacation, sickness or injury.  2) They are also eligible for the four December Leave Personal Days and all paid holidays. 3)There is no cash out of unused leave. 4) Leave accrual may be reviewed in the biweekly paycheck under the Leave Balances section.  5)Leave benefits do not apply to Postdoctoral Fellows 6)A leave entitlement chart may be found at:http://hr.ufl.edu/wp-content/uploads/docs/leave_cash_out_chart.pdf

16. Retirement Plans (Employee Contributions for Postdoctoral Associates) • FICA Alternative Plan • UF 403(b) • Traditional (tax-deferred) • Roth (after-tax) • State of Florida Deferred Compensation (457)

17. http://www.hr.ufl.edu/training/default.asp Retirement/Financial Planning Workshops • Examples of financial workshops offered: • Smart Credit • Budgeting and Savings • Social Security/Medicare Overview

18. http://www.hr.ufl.edu/training/default.asp Training & Organizational Development (TOD) UF TOD offers a range of training programs and services to meet a range of employees needs. http://www.hr.ufl.edu/training/default.asp

19. Institutional Equity and Diversity • The University promotes and integrates the principles of equal opportunity, nondiscrimination and excellence through diversity. • It is the policy of the University of Florida to provide an educational and working environment for its students, faculty, and staff that is free from discrimination and sexual harassment. http://hr.ufl.edu/wp-content/uploads/publications/eeo_harassment_brochure.pdf • Every new employee must complete the online Preventing Sexual Harassment training within 30 days of hire and a refresher every two years. • Navigation: My Self Service > Training and Development > Preventing Sexual Harassment

20. Plans Questions?