McNeese State University

1. McNeese State University New Employee Orientation

2. EQUAL EMPLOYMENT OPPORTUNITY • Non-Discrimination Policy • Diversity Awareness Policy www.mcneese.edu/administration/vpsse Contact Information: Dr. Rosemary Gray Office of Special Services and Equity Smith Hall, Room 125 Box 93248 Lake Charles, Louisiana 70609 (337) 475-5428 (337) 562-4227 TDD (337) 475-5960 FAX

3. HIRINGFormal Hiring Plans • The University has formal hiring plans for certain Unclassified and Classified employment types. • The following appointment types must be hired through a hiring plan: • Unclassified Employment • Faculty • Non Faculty, Non Classified • Visiting Lecturer • Graduate Assistant • Classified Employment

4. HIRINGApproval • The hiring process begins with Executive Staff approval to fill a position and ends with Appointing Authority or delegated Appointing Authority approval to employ an individual in the position. ULS Board approvals and the Department of Civil Service approvals must also take place. • The President of the University is the Appointing Authority. The President delegates Appointing Authority for certain matters to include hiring processes. • The President approves the hiring process for Faculty and Non Faculty, Non Classified appointment types. • The Provost/Vice President of Academic Affairs approves the hiring process for Visiting Lecturer and Graduate Assistant appointment types. • The Director of Human Resources approves the hiring process for Classified employment. • NO EMPLOYMENT MAY BEGIN UNTIL THE HIRING PROCESS IS COMPLETE AND APPROVED BY ALL CONCERNED.

5. SAFETY

6. GENERAL SAFETY PROGRAM Management Policy Assignment of Responsibilities Hazard Control Program Building Coordinator Accident / Incident Investigation Job Safety Analysis Safety Meetings General Safety Rules Residence Halls Laboratory Safety Visual Arts Crafts and Services

7. GENERAL SAFETY PROGRAM - CONTINUED Hazardous Materials Hazard Communication Special Hazards Candles / Open Flame Devices Evacuation Procedure for Persons with Disabilities Emergency Response Medical / First Aid Program Blood borne Pathogens Bomb Threat Biological, Chemical, Radiological Incident Natural Disaster Hazardous Material Incident Crisis Intervention Annual Self Audit

8. DRIVER SAFETY PROGRAM GeneralRequirements Employee Enrollment Accident Reporting

9. EQUIPMENT MANAGEMENT PROGRAM Mechanical Equipment Electrical Equipment On / Off Road Equipment

10. BONDS AND CRIME PROGRAM Program Guidelines

11. WATER VESSEL PROGRAM General Guidelines

12. OTHER PROGRAMS Return to Work Policy Diversity Awareness Policy Violence Free Workplace Policy Sexual Harassment Policy Drug Free Policy Americans With Disability Act

13. FORMS Accident / Incident Investigation Form (DA-2000) Authorization and Driving History Form (DA-2054) Bomb Threat Action Checklist Driver’s Accident Report Form (DA-2041) Driver Authorization Affidavit Form Emergency Response Contact List Floor Fire Drill Report Form Hazard Control (HA-1-90) Hepatitis B Vaccination Declination Statement Form Job Safety Analysis Form Laboratory Safety Inspection Checklist

14. CAMPUS SERVICES

15. RECREATION COMPLEX Facilities include: Olympic Size Pool, 4 Racquetball Courts, 3 Full-Length Basketball Courts, Volleyball Courts, Badminton Courts, Table Tennis, Wellness Area including Weight Room and Aerobic Room, 200-meter Indoor Track, Co-ed Steam and Sauna, Showers, Locker Rooms, Intramural Playing Fields, and Outdoor Tennis Courts. Free Aerobic classes offered to paid members. Fees are per semester and Payroll deductible. Contact the Recreation Complex for more information at 475-5371.

16. BOOKSTORE Employees with permanent status can open a personal charge account. Textbook adoptions require departmental approval. Faculty and Staff receive a 20% discount off all items excluding sales items and textbooks. Many gift items available including balloon bouquets. Free gift wrapping with purchase. Contact the Bookstore for more information at 475-5492.

17. ATHLETIC SEASON TICKETS Full time employees receive a discount on season tickets. Contact the Ticket Office for more information at 475-5200.

18. STUDENT SERVICES Toby Osburn - Dean tosburn@mcneese.edu 337-475-5607 Olivia Macon - Assistant Dean omacon@mcneese.edu 337-475-5602 www.mcneese.edu/students

19. BANNERS SERIES

20. FRAZAR MEMORIAL LIBRARY At home access to online catalog and journal database with access code-call 475-5725 for info. Full text databases such as EBSCOhost and ProQuest are available. Departments Include: Reference, Circulation, Government Documents, and Interlibrary Loans For more information visit the website at http://library.mcneese.edu/.

21. POST OFFICE Full service federal contract station. Full postal services available for the convenience of the faculty and staff. Post office box rentals at a low charge. Contact the Post Office for more information at 475-5495.

22. INTERNET ACCESS At home internet access through Structure X is available for a minimal monthly fee. The fee is payroll deductible. Contact Information: 475-5524 Visit the website at www.mcneese.edu/IT.

23. DINING FACILITIES Conveniently located in the central part of the campus. ID card can be used to “load” money for use as a debit card. Contact the Cafeteria for more information at 475-5496.

24. MCNEESE FEDERAL CREDIT UNION Conveniently located on campus behind Gayle Hall; Permanent employees are eligible to join as well as their dependents to include brothers, sisters, children, parents, grandparents, grandchildren, and active McNeese alumni; Fast, friendly, personal service; Four qualified staff members who have a combined total of 95 years of financial experience;

25. MCNEESE FEDERAL CREDIT UNION Rapid loan decisions and same day loan closings on most loans; With approved credit, thecredit union will finance 100% of the purchase price of a new vehicle, tax, title and license and the extended warranty, if applicable; FREE credit life insurance to cover the unpaid balance of the loan up to a maximum of $15,000. (FREE credit life insurance is subject to age and health requirements); NO loan processing fees, NO loan origination fees and NO loan prepayment fees.

26. MCNEESE FEDERAL CREDIT UNION For more information about your McNeese Federal Credit Union, please contact us at : 475-5344 or visit our website at www.mcneesecu.com

27. UNIVERSITY POLICIES AND PROCEDURES

28. ALCOHOL AND DRUG POLICY In compliance with the State of Louisiana’s Policy on Alcohol and Other Drugs, the Drug-Free Workplace Act of 1988, and the Drug-Free Communities and Schools Act Amendments of 1989, McNeese State University has developed a policy concerning Alcohol and Drugs. EMPLOYEES AND STUDENTS OF MCNEESE STATE UNIVERSITY ARE PROHIBITED FROM THE FOLLOWING ACTS: • The unlawful or unauthorized manufacture, distribution, dispensation, possession, or use of alcohol and other drugs on the worksite or on university property or at any university function except in those areas where the president or his designee has authorized the serving or sale of legal beverages in accordance with the provisions of the state and local laws and ordinances and by prescribed university regulations. • Impairment of employees or students on the worksite or on university property or at any university function from the use of alcohol or other drugs, except the use of drugs for legitimate medical purposes;

29. ALCOHOL AND DRUG POLICY • Actions which result in the criminal conviction for: • A violation of any criminal drug law, based upon conduct occurring either on or off the worksite; or • A violation of any alcohol beverage control law or law which governs driving while intoxicated based upon conduct occurring on the worksite. • Failure to report to the supervisor that they have a criminal conviction within five (5) days of the conviction. Policy must be viewed in its entirety at www.mcneese.edu/policy.

30. DRUG TESTING In accordance with Governor Kathleen Blanco’s Executive Order KBB 2005-8, Drug Testing is conducted in accordance with the State of Louisiana rules and regulations for such. Positions subject to drug testing: All current W-2 employees in safety-sensitive or security-sensitive positions are subject to drug testing. The policy also applies to all persons who have made written application for positions designated as safety-sensitive and/or security-sensitive or who are promoted into a position that is considered safety-sensitive and/or security-sensitive. All current W-2 employees are subject to drug testing under the following conditions: reasonable suspicion, post-accident, and random testing as part of a monitoring program established to assure compliance with the terms of a rehabilitation agreement.

31. DRUG TESTING Conditions when employer may test employees for drugs under State law: • Pre-employment post-hire: The prospective employee hired for a safety-sensitive and/or security-sensitive position must undergo controlled substance drug testing prior to being placed in the position. • Post-accident: An employee shall be tested following an accident during the course and scope of employment if there is reasonable suspicion of an employee’s drug use or if the accident results in: • injury requiring medical treatment to any party involved or injury which results in a fatality; • property/equipment damage at or above $1,000.00 and/or; • the release of hazardous waste as defined in R.S. 30:2173(2) or hazardous materials.

32. DRUG TESTING • Random: Such testing shall be conducted for employees in safety-sensitive and/or security-sensitive positions or participating in a rehabilitation program utilizing a fair and equitable method of selection. • Reasonable Suspicion: A supervisor’s belief must be based on specific observation concerning the appearance, behavior, speech, or body odors of the employee. Such determinations should be confirmed by a second employee when possible. The Drug Testing Policy may be viewed in Human Resources.

33. WEAPONS ON CAMPUS POLICY McNeese State University is a “gun-free” zone. The use or possession of firearms or other weapons on campus is strictly prohibited. Policy must be viewed in its entirety at www.mcneese.edu/policy.

34. VIOLENCE FREE WORKPLACE POLICY McNeese State University promotes a safe, secure, and respectful working and study environment. McNeese prohibits the following: A. Any act or threat of violence, including, but not limited to intimidation, harassment, or coercion. B. Any act or threat of violence or harassment which endangers the safety of another person. C. Any act or threat of violence or harassment made directly or indirectly by words, gestures, or symbols. Report any threats or acts of violence immediately to appropriate personnel. Policy must be viewed in its entirety at www.mcneese.edu/policy.

35. CODE OF GOVERNMENTAL ETHICS • The Code of Governmental Ethics sets law for many issues concerning public employment, most particularly: • Nepotism-employment of members of the same family or same economic unit; and • Accepting Monetary or Non-Monetary gifts or compensation. Policies concerning Nepotism and Accepting Monetary or Non-Monetary gifts or compensation must be viewed at www.mcneese.edu/policy.

36. E-MAIL, CAMPUS LIST SERVE, BANNER ACCESS Included in your packet of information is an Employee Computing Access Form. This form must be completed in order to receive access to computing services at the university. The form must be completed, have a supervisor signature, and be returned to University Computing Services. Valuable information is transmitted through Campus List Serve. Please ensure that you read all list serve information to remain informed. After access is established, University Computing Services will call you to pick up user name and passwords as applicable.

37. USE OF INFORMATION TECHNOLOGY RESOURCES McNeese State University provides access to computing, networking, telecommunications, and other information technology (IT) resources in support of its vision, mission, and philosophy and its responsibility for education, research, and service in Southwest Louisiana. Accordingly, the University encourages and promotes the use of these resources by the University community, within institutional priorities and financial capabilities. Access to and use of these resources and services are privileges (not rights) which must be accepted in strict compliance with all applicable laws and with the highest standards of ethical behavior. Policy must be viewed in its entirety at: www.mcneese.edu/IT. under the link “Computing Policy”

38. ADMINISTRATIVE ACCOUNTING Petty Cash Processing • Petty cash is to be used solely for emergency purchases of a non recurring nature. Prior approval of the department head is required. IN NO INSTANCE should the amount of the purchase exceed $100 per vendor per day. • An original receipt listing the items purchased and the name of the purchaser should be attached to a petty cash voucher and approved by the department head and/or dean and accounting office. Reimbursement is received upon presentation of the voucher to the cashier in Smith Hall. Forms are located in the Cashier’s Office or in Administrative Accounting.

39. ADMINISTRATIVE ACCOUNTING Travel Processing • Current travel policies and procedures must be followed. • Current forms and regulations may be obtained in Administrative Accounting. • Contact 475-5101 for more information.

40. PURCHASING • No one may order supplies, materials, equipment, or services worth more than $100 without a purchase order. Single orders of $100 or less can be reimbursed through petty cash. • The University will assume no other obligation except by purchase order. Purchasing policies and procedures apply uniformly to all funds administered by the University. • Contact 475-5087 for more information.

41. PROPERTY CONTROL • The Property Manager is responsible for and maintains a current physical inventory of all movable property with an acquisition cost of $1,000.00 or more. • The Property Control Office should be notified of the receipt of any new property. If any property is moved from its assigned location, the Property Control Office must be notified. Any property that is deemed obsolete to the needs of the University should be reported to the Property Control Office by the use of Property Control Form. Equipment containing parts that may be salvageable cannot be dismantled until permission is obtained from the Property Control Office. All property dispositions must be handled by the Property Control Office. • Property items that are stolen are to be reported to the McNeese Police Department as well as to the Property Control Office. Information concerning such thefts will be submitted to the State Property Control Office. • Contact 475-5097 for more information.

42. ACCESS TO UNIVERSITY POLICIES AND PROCEDURES IF YOU DO NOT HAVE ACCESS TO THE INTERNET TO VIEW POLICIES AND PROCEDURES, PLEASE CONTACT THE HUMAN RESOURCES OFFICE. WEBSITE FOR POLICIES: http://www.mcneese.edu/policy/ WEBSITE FOR HANDBOOK: http://www.mcneese.edu/hr

43. Adherence to University Policies and Procedures All employees are expected to read and adhere to all university policies and procedures as listed on the Human Resource website. All employees are expected to read and adhere to all information contained in the Faculty/Staff handbook. All employees are required to sign a statement agreeing to the above conditions. The statement is in your McNeese folder.

44. RIGHTS AND PRIVILEGES

45. Probation Period • Most classified employees are hired under a probation period. • The probation period is a working test period to determine if the employee is performing up to supervisor and university expectations. • A classified employee is first eligible to receive permanent status after serving 6 months of the probation period. • The probation period may extend as long as 2 years. • Normally, an employee will not be retained after 1 year if the supervisor does not feel the quality and/or quantity of work is not up to university standards. • An employee on a probation period does not have the right of appeal.

46. Performance EvaluationsClassified Employment • The Performance Planning and Review system for classified employees begins with a formal planning session at the time of hire, and ends with a formal rating session on the anniversary date. After the rating session, the planning session is conducted again for the upcoming year. • The anniversary date is 6 months from the hire date, and is never changing throughout the career. • If the final rating score is satisfactory or above, the employee will be eligible to receive a 4% merit increase. • The employee will be eligible each year thereafter for a merit increase, if the final rating score is satisfactory or above.

47. Performance EvaluationsUnclassified • The Annual Performance Evaluation program for certain unclassified employees is mandated by the University of Louisiana System board rules. • The evaluation program begins with a formal planning session at the time of hire and ends with a formal rating session on the anniversary date. • The anniversary date is one year from the hire date.

48. LEAVE All TWELVE MONTH employees who are on a regular tour of duty where the appointment will exceed 120 days will accrue annual and sick leave at an amount applicable to years of service as listed below: CLASSIFIED EMPLOYMENT • 0-3 years 3.6880 hours bi-weekly • 3-5 years 4.6080 hours bi-weekly • 5-10 years 5.5360 hours bi-weekly • 10-15 years 6.4560 hours bi-weekly • 15 years and above 7.3840 hours bi-weekly

49. LEAVE UNCLASSIFIED EMPLOYMENT • 0-3 years 8 hours per month • 3-5 years 10 hours per month • 5-10 years 12 hours per month • 10-15 years 14 hours per month • 15 years and above 16 hours per month *Faculty members accrue sick leave only* FACULTY EMPLOYMENT • 0-3 years 7.2 hours per month • 3-5 years 9 hours per month • 5-10 years 10.8 hours per month • 10-15 years 12.6 hours per month • 15 years and above 14.4 hours per month

50. LEAVE Other leave types available for employees: Family and Medical Leave (FMLA), Bereavement, Civil and National Leave, Leave Without Pay, and Military Leave Leave is pro-rated for all part time employees Handbook contains more information on leave accrual and regulations at www.mcneese.edu/hr under handbooks