1 / 17

VIDEO CONFERENCE

VIDEO CONFERENCE. WHAT IS A VIDEO CONFERENCE?. A VIDEO CONFERENCE CAN BE DESCRIBED AS COMMUNICATION BY MEANS OF SOUND AND IMAGE REQUIRES THE USE OF DATA NETWORK-IP OR TELECOMMUNICA-TIONS NETWORK AS MANY AS FIVE PARTIES CAN BE CONNECTED SIMULTANEOUSLY.

bruno
Télécharger la présentation

VIDEO CONFERENCE

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. VIDEO CONFERENCE WHAT IS A VIDEO CONFERENCE?

  2. A VIDEO CONFERENCE CAN BE DESCRIBED AS COMMUNICATION BY MEANS OF SOUND AND IMAGE • REQUIRES THE USE OF DATA NETWORK-IP OR TELECOMMUNICA-TIONS NETWORK • AS MANY AS FIVE PARTIES CAN BE CONNECTED SIMULTANEOUSLY

  3. FOR MULTI PARTY CONNECTION, TWO ALTERNATIVES ARE AVAILABLE • THE IMAGE IS DIVIDED, EVERYBODY CAN BE SEEN IN THE PICTURE SIMULTANEOUSLY WITH THE EXCEPTION OF FIVE-PARTY CONNECTION, WHEN ONE’S OWN PICTURE CANNOT BE SEEN. • THE IMAGE IS GOVERNED BY SOUND, THE CAMERA FOCUSES ON THE PERSON TALKING

  4. POINTS TO CONSIDER PRIOR TO THE VIDEO CONFERENCE • SET THE CAMERA POSITIONS IN ADVANCE • THE PARTICIPANTS SHOULD BE SEATED CLOSE TO EACH OTHER • WHEN TWO OR THREE PERSONS TAKE PART, ONE CAMERA POSITON MAY SUFFICE • WHEN SEVERAL PERSONS TAKE PART, THE CAMERA IS SET WITH TWO PERSONS IN EACH POSITION

  5. THE VIDEO CONFERENCE • THE PERSON FACILITATING THE CONFERENCE AND THOSE WHO WILL SPEAK ON SEVERAL OCCASIONS ARE SEATED IN A CENTRAL POSITION AND PREFERABLY IN THE SAME PICTURE • START BY SHOWING A PICTURE OF ALL PARTICIPANTS • A SPECIALLY DESIGNATED PERSON SHOULD BE RESPONSIBLE FOR THE CAMERA WHEN THERE ARE MANY PARTICIPANTS

  6. INFORM THE FACILITATOR: • IF THE IMAGE IS NOT SATISFACTORY • IF THE CAMERA NEEDS ADJUSTMENT • IF THE ROOM IS TOO DARK OR TOO BRIGHT • ASK THE OTHER PARTY IF THE IMAGE THEY ARE RECEIVING IS SATISFACTORY

  7. TEST THE SOUND PRIOR TO THE CONFERENCE • CHECK THAT EVERYBODY FINDS THE SOUND SATISFACTORY • CHECK THAT EVERYBODY CAN BE HEARD LOUD AND CLEAR • AVOID ACOUSTIC FEEDBACK BY ADJUSTING THE LOUDSPEAKERS TO A SUITABLE SOUND LEVEL

  8. FIND OUT HOW THE MICROPHONE WORKS AND HOW IT SHOULD BE POSITIONED • A PERSON WHO IS INCORRECTLY POSITIONED IN RELATION TO THE MICCROPHONE WILL NOT BE HEARD

  9. AVOID MOVING THE MICROPHONE DURING THE MEETING • THE MICROPHONE IS SELF-CALIBRATING, WHICH MEANS THAT EACH TIME IT IS MOVED, THE SOUND QUALITY RECEIVED BY THE OTHER PARTY WILL BE IMPAIRED

  10. AVOID DISRACTING NOISES • KEEP THE DOOR TO THE VIDEO CONFERENCING ROOM CLOSED • DISCONNECT THE TELEPHONES • PLACE DOCUMENTS IN THE CORRECT ORDER TO AVOID DISTURBING SOUND, E.G. RUSTLING OF PAPER • DO NOT MOVE THE CHAIRS DURING TRANSMISSION

  11. THE PARTICIPANTS’ CLOTHES • AVOID RED, WHITE AND BLACK CLOTHES • SHARP COLOURS AND LARGE PATTERNS ARE ENHANCED IN VIDEO COMMUNICATION • THE BEST COLOURS ARE BLUE AND GREEN

  12. THE LAYOUT OF THE ROOM • A WHITE OR PALE BACKGROUND MAKES THE TRANSMITTED IMAGES DARK • THIS CAN BE CORRECTED BY PLACING DRAPES ON THE WALLS THAT ARE FEATURED IN THE PICTURE • BLUE OR GREEN DRAPES ARE MOST SUITABLE

  13. IF THE ROOM GIVES RISE TO A DISTURBING ECHO, THE DRAPES WILL ALSO HAVE A CUSHIONING EFFECT

  14. STARTING A VIDEO CONFERENCE • THE FACILITATOR INTRODUCES HIM/HERSELF AND WELCOMES EVERYONE • THE FACILITATOR ASKS IF EVERYBODY CAN SEE AND HEAR SATISFACTORILY • THE FACILITATOR PRESENTS THE AGENDA AND ASKS IF THERE ARE ANY FURTHER ISSUES TO BE ADDRESSED

  15. CONDUCTING A VIDEO CONFERENCE • CREATE A DIOLOGUE INSTEAD OF A MONOLOGUE • ASK IF EVERYBODY CAN SEE AND HEAR SATISFACTORILY • WAIT A FEW SECONDS EXTRA BEFORE ANSWERING IN ORDER TO AVOID INTERRUPTING EACH OTHER

  16. END THE VIDEO CONFERENCE • THE FACILITATOR BRIEFLY SUMMARISES THE CONTENT OF THE CONFERENCE • ASCERTAIN WHETHER THERE ARE ANY QUESTIONS OR ADDITIONAL COMMENTS • THE FACILITATOR CONCLUDES THE CONFERENCE • THE PERSON WHO MADE THE VIDEO CONNECTION IS RESPONSIBLE FOR DISCONNECTING IT

  17. GOOD LUCK

More Related