Best Practices to Help Districts and Providers Work Together To Produce Fabulous Results for our Students

1. 2008 NCLB School Choice Leadership Summit Best Practices to Help Districts and Providers Work Together To Produce Fabulous Results for our Students Anke Toth, Carol Calfee, Penny Fendt Tuesday, June 24, 2008

2. ALOHA!!! Overview • Why is collaboration important? • Who needs to be involved? • What can districts and providers do? • What are best practices related to collaborative activities in SES programs?

3. Goals of the Presentation Participants will: • Identify the benefits of collaboration • List key collaborative players • Describe meaningful collaborative activities • Share best practices • Learn some Hawaiian slang • Hula (optional) 3. Share isolated revelations!

4. START STEP ONE 1. Why a collaborative partnership is so important

5. Scenario WIKI WIKI! The monitoring team is coming to town, and they want to talk to at least 10 parents in at least 3 schools. What do you think they will discover? What should the districts and providers have done previously (during the last 6 months) – together – to prepare for the visit.

6. Why is Collaborative Partnership Between District and Providers so Important? • Understand the responsibilities • Facilitate parents’ understanding of the program • Enhance communications regarding students’ academic performance

7. Why is Collaborative Partnership Between District and Providers so Important? (cont.) • Provide academic intervention to students • Increase student participation and attendance YEAH, BRO!!! Pau Hana!

8. STEP TWO 2. Who needs to be involved START STEP ONE GO BACK TO STEP ONE

9. Akole maluna? From the bottom up….who are the people who need to be involved in Supplemental Educational Services?

10. What can Districts do to encourage collaboration with Providers?

11. Role of Districts in Building Collaborative Partnerships D A K I N E S H U C K A ! • Develop District/Provider Contract • Facilitate SLP meeting • Support tutor recruitment • Organize, facilitate, and promote provider fairs • Conduct observations

12. Districts Can Work With Providers to… • Introduce districts’ assessment system and local district curricula • Incorporate existing district-based services • Teach SINI status

13. Districts Can Work With Providers to…(cont.) • Train how to document students attendance, service delivery, and contact hours • Inform providers of policies for facility usage, teacher employment, and where confidential records kept • Teachers can consider working for SES providers

14. STEP THREE 3. What districts and providers can do STEP TWO GO BACK TO STEP TWO START STEP ONE

15. What can Providers do to encourage collaboration?

16. Role of Providers in Building Collaborative Partnerships • Hire tutors according to district policies • Attend provider fairs • Train staff about district policies • Schedule assessment meetings • Share student progress with district and parents

17. Providers Can Work With Staff to… • Become familiar with district’s assessment system and local district curricula • Coordinate program with existing district-based services • Understand SINI status

18. Providers Can Work With Staff to… (cont.) • Align program with students individual needs • Document students attendance, service delivery, and contact hours • Document student progress

19. 4. Best practices STEP FOUR STEP THREE STEP TWO GO BACK TO STEP THREE START STEP ONE

20. Best practices • Explicit and transparent contracts • Establishing regular and effective communication channels with teachers, school and district administrators, and parents

21. Best Practices (cont.) • Using district forms • Creating school maps where tutoring takes place • Keeping classroom teachers “in the loop” – providing forms for interested teachers to become tutors

22. Best Practices (cont.) • Being value-added; taking a problem-solving approach in negotiating challenges • Sharing of assessment data and progress reports

23. Best Practices (cont.) • Assigning local site-facilitators • Attending SES promoting events • Updating contact information for students and staff

24. Best Practices (cont.) • Sharing resource notebook/handbook relevant to schools and training • Using district policy forms • Creating school maps where tutoring takes place

25. Best Practices (cont.) • Creating opportunities to observe tutoring sessions • Helping families gain access to resources • Providing surveys • Promoting local advisory committees

26. Wahine Safety Plan STUFF HAPPENS!! Tell us a tale….

27. Accident Reporting Weather/Emergency Information General Safety and Health Child Abuse Reporting Child Safety and Supervision Drug-Free Workplace Workmen’s Compensation Facilities/Equipment Usage Provider Use of Parent Notification System TRANSPORTATION Sample Safety Procedures

28. Forms • SES Provider Accident/Injury Form • SES Provider Emergency Contact Information Form • Release Form for an On-Site Program • Workmen’s Compensation • Safety Training Certification

29. Resources • Self-Assessment Checklist: http://www.fldoe.org/flbpso/doc/SelfAssessmentChecklistSES9-2007.doc • Technical Assistance Paper Related to the Contract:http://info.fldoe.org/docushare/dsweb/Get/Document-4959/k12-2008-46-tap.pdf • District Policy Forms:http://www.fldoe.org/flbpso/nclbchoice/ses/districtpolicyforms.asp

31. Contact Information Penny Fendt, Executive Director Sylvan Learning Center (850) 626-3533 santarosasylvan@mchsi.com Carol Calfee, Director of Federal Programs Santa Rosa County District Schools (850) 983-5001 CalfeeC@mail.santarosa.k12.fl.us Anke Toth, Program Specialist Florida Department of Education (850)245-0752 Anke.Toth@fldoe.org

32. Yea! You made it to the goal. STEP THREE STEP FOUR STEP TWO START STEP ONE QUESTIONS ? ? ?