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GETS - Session 8

Learn about the resources available to district governors-elect, including RI funds, deadlines, use of Rotary's name and emblem, and the Council on Legislation. Get support from the Rotary International team.

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GETS - Session 8

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  1. GETS - Session 8 Your Support from Rotary International

  2. LearningObjectives for DGE • Be aware of the variety of RI resources available to you as governor-elect • Recognize the components of the RI funds provided to district governors • Become familiar with appropriate use of Rotary’sname and emblem

  3. LearningObjectivesCont’d • Know where to find and how to respond to important RI deadlines • Understand your role in encouraging clubs to use RI’s Web site for Rotary business • Know your responsibilities related to the Council on Legislation • Resolution of select regional issues DGTM: Summary of Session 8 : Appendix 37

  4. RI Secretariat – Around the World RIBI – Rotary in Great Britain and Ireland Europe and Africa Office Japan Office RI Headquarters Brazil Office Korea Office Southern South America Office South Asia Office South Pacific and Philippines Office

  5. Rotary InternationalSouth Pacific & Philippines Office

  6. SPPO ORGANISATION CHART Frank Pezzimenti International Office Manager SPPO Joy Walker Club and District Supervisor Terry DaviesThe Rotary Foundation Supervisor Tarak DeyFinancial Services Supervisor Krissy Aure-Canson TRF Assistant John JiangFinance CoordinatorAustralia & NZ Dele Riley CDS Coordinator Desiree BonifacioFinance CoordinatorPhilippines Mary Jayne Desmond CDS Correspondent Gaye SmallFinance Clerk - TRF Michelle FullerActingAdministration Coordinator/ Literature Sarah Walsh Reception

  7. Your Club & District Support Team Mary Jane Desmond Correspondent Dele Riley Coordinator Joy Walker Supervisor

  8. 24-Hour Support Online Member Access

  9. Estimated Allocation 1-d CDS Session One

  10. Expense Report Forms DG Expense Report Components Report A Printing & Photocopying Report E1 Official Duties: Automobile Travel Expense Report Summary Report B Postage Expenses + Report E2 Official Duties: Hotel & Meals Report C Office Supplies Expenses Report E3 Official Duties: Miscellaneous Report D Telephone & Fax *DGTM: Chapters 8 and 10

  11. Eligible Expenses for DGEs • As of 1 July 2007: • Printing of business cards, stationery (including letterhead and envelopes) • Mailing of PETS materials to club presidents-elect • Travel expenses for district team training seminar, district assembly, and PETS • Travel expenses for conducting site visits for district conference. • As of 1 January 2008: • Telephone line, cell phone account, fax line, • and internet access – rental & calls – no line • installation costs

  12. GETS 3 nights hotel & 2 days meals (Form B*) AG training Up to 10% of RI estimated allocation (Form E*) New clubs Up to 50% of charter fees (Form I*) Additional RI Funds You may receive the following reimbursements in addition to your estimated allocation : As governor elect As governor * DGTM: Chapter 10

  13. Allocation Deadlines DGTM: Chapter 8

  14. Sources of funding Rotary International (Estimated allocation, GETS, AG training, and new clubs) Total financial resources District financial resources (if applicable) Other financial resources (e.g., local sponsorship)

  15. SubmissionDeadlines * DGTM: Chapter 10

  16. Rotary Marks Emblem cannot be altered. (Use only camera ready artwork or a download) “Rotary” + further qualifier (name of the club, district or Rotary entity). Rotary website and DGTM: Chapter 8

  17. Common Misuse of Rotary Marks Club and District Web sites and Projects Correct www.rotary8000.com Rotary Club of Columbus Memorial Park Incorrect www.joinrotary.com Rotary Memorial Park • Do not abbreviate • no ‘national’ tags

  18. Member Access Registration To register you will need your District number Club number Member ID number

  19. Member Access for DGEs - District Governors-Elect Forum- View Incoming Officers- Review Club Data- Foundation Reports (CRS/MCR)

  20. Member Access : for clubs Update club and membership data Pay dues based on semiannual report (SAR) Reminder: Must update membership by 1 June / 1 December for accurate SAR

  21. Official Directory Data Form • In November, RI sends OD form to clubs • End of December, clubs inform RI about incoming club officers • DGE can consult this data in Member Access on the RI Website (View Incoming Officers) • If clubs have updated their data, the DGE can send an e-card to them during the IA, which includes the new RI President’s theme

  22. Council on Legislation • Per capita dues will increase starting in 2008-2009 to $24.00 and prorated dues will change • Starting in the 2008-09 Rotary year, the number of nominating committee for RI president increases from 17 to 34. • RI Board is authorized to suspend or terminate a club that fails to investigate an allegation that a member violated youth protection laws • 2010 Council on Legislation delegates to be selected by 30 June 2008 • 2010 RC proposals for legislation to be submitted by 31 December 2008

  23. Your District Conference • RIPR Costs to be met by the District Conference • Travel costs of point of arrival by air • Postage of information packs to RIPR • Accommodation • Meals • Report within 30 days of the conference • Form F DGTM – pages 177-178 • Must include previous RY full District Financial Reports

  24. Other Resources • OD Official DirectorySent to the club secretary every year • MOP Manual of ProcedureThe Constitutional documents are changed according to the decisions taken by the Council on Legislation during its meeting (every 3 years) • Issued to DGE at IA – available now on line • RCOP Rotary Code of PoliciesChanged according to decisions taken by the RI Board (4 times/year)

  25. Regional Issues • Contact Details • Incorporations • New Rotary Clubs • New Rotaract Clubs • New Interact Clubs • New Rotary Community Corps • Semi Annual Returns • Responsibility • 3 copies of District Directory to SPPO

  26. Questions

  27. Your Support from RI See you at International Assembly San Diego, USA 18-25 January 2009

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