Maintain Employee Information (570)

1. Maintain Employee Information (570) SAP Best Practices

2. Purpose, Benefits, and Key Process Steps • Purpose • This scenario describes the typical process used to create and maintain employee master records which contains all personal data, time data, benefit data and payroll data • Benefits • Employee master record is updated • Automated, efficient processing with complete history of employee’s transactions • Key Process Steps • Maintain Employee Administration Processing

3. Required SAP Applications and Company Roles • Required SAP Applications • SAP enhancement package 5 for SAP ERP 6.0 • Enterprise roles involved in process flows • HR Administrator / Manager

4. Detailed Process Description • Maintain Employee Administration Processing • Display Personnel File • A request is made for inquiry of the employee personnel file • Employee’s master record is displayed • Display Master Data • Specific information on an employee is requested • Employee’s master record is displayed • Maintain Master Data • Employee submits a change in personal information • Employee’s master record is changed

5. Detailed Process Description • Maintain Employee Administration Processing, contd • Maintain Garnishments • Employee record needs garnishment document • Employee’s garnishment document is updated • Maintain Garnishment Order • Garnishment order must be updated • Employee’s garnishment document is updated • Maintain Objects on Loan • Employee needs to borrow company items • Employee’s objects on loan record is updated.

6. Detailed Process Description • Maintain Employee Administration Processing, contd • Maintain Grievances • A grievance is filed against an employee • Employee’s grievance record is updated • Maintain Monitoring of Tasks • Important dates for tasks must be stored in the employee record • Employee’s monitoring of tasks record is updated • Maintain Bank Information • Employee records bank information data changes • Employee’s bank account record is updated

7. Detailed Process Description • Maintain Employee Administration Processing, contd • Maintain Planned Working Time • Employee’s work schedule must be maintained • Employee’s planned working time record is updated • Maintain Recurring Deductions/Payments • Employee needs to have deductions on recurring basis • Employee’s recurring deduction with a balance is created • Maintain Additional Payments • Employee needs to set up a one-off payment • Employee’s additional payment record is updated

8. Detailed Process Description • Maintain Employee Administration Processing, contd • Maintain Date Specifications • Employee needs date events added • Employee’s date specifications record is updated • Maintain Education • Employee’s educational history is entered • Employee’s education record is updated • Maintain Communication • Employee needs a communication history • Employee’s communication record is updated

9. Detailed Process Description • Maintain Employee Administration Processing, contd • Maintain Additional Personal Data • Employee maintains additional personal data • Employee’s additional personal data is updated

10. Process Flow Diagram Maintain Employee Information Relevant Employee Data Changes New Hire/Rehire Administration (563) Display Personnel File Maintain Garnishments Maintain Master Data Display Master Data Maintain Garnishment Order Maintain Objects on Loan Maintain Grievances Maintain Monitoring of Tasks Maintain Bank Information Maintain Planned Working Time Maintain Additional Personal Data Maintain Communi-cations Maintain Education Maintain Date Specifications Maintain Additional Payments Maintain Recurring Deductions / Payments Create Additional Absence Data Maintain Workers Compensation NA Maintain Maternity Protection / Parental Leave Event Administrator (HCM) / Manager

11. Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision