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Developing Assessment Criteria for Electronic Records: An Archivist’s Perspective

Mark Conrad of the National Archives and Records Administration presented insights on developing assessment criteria for electronic records at the NCAST Research Data Access and Preservation Summit on April 10, 2010. He discussed the need for advanced research to establish a vast electronic records repository that ensures long-term preservation and access to important US federal records. His talk highlighted legal requirements, the role of designated communities, and the importance of cooperation with federal agencies. Conrad emphasized the potential for international standards to shape effective assessment criteria in archival science.

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Developing Assessment Criteria for Electronic Records: An Archivist’s Perspective

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  1. Developing Assessment Criteria One Archivist’s View Mark Conrad National Archives and Records Administration Center for Advanced Systems and Technologies (NCAST) ASIS&T Research Data Access and Preservation Summit 10 April 2010

  2. Disclaimer • All statements, opinions, and conjectures are my own unless otherwise attributed.

  3. Electronic Records Archives • NARA developing very large electronic records repository • Long term (End of the Republic +) Preservation and Access to Important Records of the US Federal Government • Requirements Beyond the Current State of the Art. • Need for Advanced Research • Requirements for ERA Developed Based on Advanced Research

  4. NCAST • NARA’s Leading Technology Organization for Advanced and Applied Research • Computer Science • Engineering • Archival Science • Address Three Major Needs • Expand the Scope of Advanced Research • Bring New Technologies and Methods into NARA • Identify Needed Expertise and Help NARA Secure It

  5. Who defines the required assessment criteria? • Legal Requirements • Federal Records Act • Presidential Records Act • Freedom of Information Act • Designated Communities • President, Congress, Courts • Other Federal Agencies • The American Public • Archival Principles

  6. How is a consensus reached on the required assessment criteria? • National Coordination Office for Networking Information Technology Research and Development (nitrd.gov) • NCAST Works in Concert with Other Federal Agencies • Cooperation with Other National/State Archives and Professional Organizations • NCAST Research Partners

  7. Can an international standard form the basis for assessment criteria? • I Hope So!

  8. Can an international standard form the basis for assessment criteria? NARA has a Significant Investment in the Development of Standards/Standards in the Making • ISO 14721 (OAIS Reference Model) (2002) • DoD 5015.2 • Trustworthy Repositories Audit & Certification: Criteria and Checklist (TRAC) (2007) • Audit And Certification Of Trustworthy Digital Repositories (Draft Recommended Practice 2009)

  9. Are assessment criteria dependent upon the organizing community? • Common Set of Requirements • Common Set of Principles • Common Set of Concerns

  10. Thank You! NCAST www.archives.gov/ncast Mark Conrad mark.conrad@nara.gov

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