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Finance Admin meetings Presented by John Fennell and David Dilling and others November 2009

Finance Admin meetings Presented by John Fennell and David Dilling and others November 2009. Introduction. The plan for the session - JF CYPL Finance Team - DD - staffing and move Training update – JF CSBM update – JF DCSF VFM consultancy visits - JF YE 2008/2009 – JF

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Finance Admin meetings Presented by John Fennell and David Dilling and others November 2009

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  1. Finance Admin meetingsPresented by John Fennell and David Dillingand othersNovember 2009

  2. Introduction • The plan for the session - JF • CYPL Finance Team - DD- staffing and move • Training update – JF • CSBM update – JF • DCSF VFM consultancy visits - JF • YE 2008/2009 – JF • 1 to1 tuition process –DD/JF

  3. Other inputs - not all meetings • OPEN – Gail Newman or Cheryl Fox • Pensions – Diane Whyte, Vicki Langstone • TWiE – Christine Lonsdale

  4. Finance Issues for Finance OfficersPresented by David DillingNovember 2009

  5. What characterises how we did things in 2008 and before? • Any ideas?

  6. What characterises how we did things in 2008 and before? • Information transferred by paper • Cheques • Cash • Paper trails • Varied sized orders • Paper bank statements • Some movement to FAX, email and websites

  7. Where are we heading? • Any ideas?

  8. Where are we heading? • More electronic eg SEFeg FMSiS self evaluationeg benchmarkingeg Frontereg Parent Payeg bank on line statementseg e procurement OPEN eg authorisation on SIMS eg BACS

  9. What is the role of the finance officer? • Any suggestions?

  10. What is the role of the finance officer? • Take note of suggestions and inform schools SMT • Provide information to schools SMT to enable them to make the necessary changes • Support the changes that are being proposed

  11. Finance Issues for Primary HeadteachersPresented by David Dillingat primary headteacher morningThursday 05 November 2009

  12. Contact and support information CYPL Finance (Schools) Team • schools.finance@croydon.gov.uk • 020 8760 5610 • FAX 020 8633 9577 • Website: http://webfronter.com/croydon/Finance_Matters/index.htmland with username http://fronter.com/croydon/main.phtml • Please speak to us if you have different needs that are not covered by the SLA including specific training needs

  13. Audit and FMSiS • More schools are getting limited assurance and failing FMSiS • All schools need to do the self assessment and update on a yearly basis or when there is a change of key staff to identify what needs to be done • Main issues are around governance and failure to do things like benchmarking, competency matrix, follow procedures etc

  14. Funding, budgets and returns • Funding getting tighter in next few years and so forward plans now needed • More schools have in year deficits and insufficient balances to maintain balanced budgets without making changes • Scheme changes will require more frequent returns for closing schools and those in deficit • Formula changes being consulted on now • Need for accurate data on SIMS

  15. Procurement, licences and energy • We need to get best valueeg use the DCSF sponsored OPENeg more large orders and less small orderseg better use of technology and less cheques • Licences – system changing • Lots of changes around energy- new contracts which are based on previous consumption- purchase of CO2 credits- possible grants for larger schools- Need is for regular and accurate meter readings

  16. Audit CommissionValuable LessonsPresented by David DillingLinkNovember 2009

  17. Main conclusions related to Governors • They support and challenge • Consider implications of plans • Review financial balance • Support in purchasing goods & services • Ensure workforce is used to best effect • Collaborative working with other schools • Use financial information to inform decision making

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