2010 Procurement Forum Albany, NY May 19 20,2010

1. 2010 Procurement Forum Albany, NY May 19 & 20,2010

2. Establishing a Sustainability and Green Procurement Program for the State of New York 2010 Procurement Forum Albany, NY May 19 & 20,2010 AUDRA scan the room. If there are empty spaces in the rows and folks are looking for seating encourage people at the ends of rows to move in to make room for others. Another option to use when you have a crowded room which helps the standing folks find an empty seat is to have those seated with empty seats next to them raise their hands. � announce at the beginning of the class that evaluation forms have been distributed and will be collected at the end of the session.� They may be left on the registration table outside the meeting room or at the Registration area on the Concourse. Copies of completed evaluations will be shared with speakers after the event. Class is designed for all purchasers although local governments are not required to comply with EO4 Handouts: In the interest of reducing the amount of paper used for this event we did not print a copy of each presentation. We sent e-mails to the registrants to let them know that class-related materials have been posted on the OGS website and that they should look at those materials and print out those they would like to bring to classes with them. Most of the PowerPoint presentations (with the exception of the local government only classes) are also included on the CD that each participant receives at registration.AUDRA scan the room. If there are empty spaces in the rows and folks are looking for seating encourage people at the ends of rows to move in to make room for others. Another option to use when you have a crowded room which helps the standing folks find an empty seat is to have those seated with empty seats next to them raise their hands. � announce at the beginning of the class that evaluation forms have been distributed and will be collected at the end of the session.� They may be left on the registration table outside the meeting room or at the Registration area on the Concourse. Copies of completed evaluations will be shared with speakers after the event. Class is designed for all purchasers although local governments are not required to comply with EO4 Handouts: In the interest of reducing the amount of paper used for this event we did not print a copy of each presentation. We sent e-mails to the registrants to let them know that class-related materials have been posted on the OGS website and that they should look at those materials and print out those they would like to bring to classes with them. Most of the PowerPoint presentations (with the exception of the local government only classes) are also included on the CD that each participant receives at registration.

3. Jaime Roth, Esq.Office Of General ServicesJaime.Roth@ogs.state.ny.usAudra HermanOffice Of General Services Audra.Herman@ogs.state.ny.usKathryn MacriEnvironmental Facilities CorporationMacrikk@nysefc.org  JAIME Audra Herman OGS Sustainability and Green Procurement Coordinator Jaime Roth � OGS Assistant Council � Kathy Macri � Chairs the Training Subcommittee and works at the Environmental Facilities Corporation as __________JAIME Audra Herman OGS Sustainability and Green Procurement Coordinator Jaime Roth � OGS Assistant Council � Kathy Macri � Chairs the Training Subcommittee and works at the Environmental Facilities Corporation as __________

4. Goals JAIME The Order is written to require certain actions and goal setting. The Order does NOT dictate how ALL actions and goals are executed � giving each affected entity the ability to do what is best in its individual, unique situation as long as those activities reduce public health and environmental impactsJAIME The Order is written to require certain actions and goal setting. The Order does NOT dictate how ALL actions and goals are executed � giving each affected entity the ability to do what is best in its individual, unique situation as long as those activities reduce public health and environmental impacts

5. JAIME there are over 100 affected entities � creating a far reaching impact for this executive order. By designating individuals as Sustainability and Green Procurement Coordinators, at each entity - the order is driven at the ground level. Supporting the coordinators the EO also establishes an Interagency Committee tasked with the nuts and bolts of the Order � JAIME there are over 100 affected entities � creating a far reaching impact for this executive order. By designating individuals as Sustainability and Green Procurement Coordinators, at each entity - the order is driven at the ground level. Supporting the coordinators the EO also establishes an Interagency Committee tasked with the nuts and bolts of the Order �

6. EVERYONE Green Procurement and Sustainable Practices make sense for everyone, whether or not they are bound by the Executive Order AUDRA � basically following the premise of the executive order makes good sense, for local government and private entities alike. Many non �affected entities� are following our progress, using our specifications and sharing sustainability ideas AUDRA � basically following the premise of the executive order makes good sense, for local government and private entities alike. Many non �affected entities� are following our progress, using our specifications and sharing sustainability ideas

7. Read All About It! OGS EO4 Website Executive Order 4 Webpage.htm AUDRA The EO4 website is updated very frequently to serve as a message board for progress. Visit it soon and often � there is also a mailbox address there if you have suggestions or questions. AUDRA The EO4 website is updated very frequently to serve as a message board for progress. Visit it soon and often � there is also a mailbox address there if you have suggestions or questions.

8. How? Hold on this slide a bitHold on this slide a bit

9. Government purchasing is the most important force in the entire global economy. AUDRA The power of government spending is huge. Many products would not be on the market if they were not at first purchased or mandated by the government. The government has the ability to actually drive the market and lower prices. Government purchasing has also driven innovation for instance the airbags and seatbelts that are mandatory in today's vehicles was driven by government purchasing AUDRA The power of government spending is huge. Many products would not be on the market if they were not at first purchased or mandated by the government. The government has the ability to actually drive the market and lower prices. Government purchasing has also driven innovation for instance the airbags and seatbelts that are mandatory in today's vehicles was driven by government purchasing

10. EO 4 Procurement Directive Audra � Annually, the Procurement Sub-committee will present three categories of products and services to the Interagency Committee. They will also identify 12 products and services in each category for which specifications will be developed. The prior year�s categories and specs will most likely be revisited as well. A list of compliant contracts will also be kept. This is currently on the Executive Order 4 website. Audra � Annually, the Procurement Sub-committee will present three categories of products and services to the Interagency Committee. They will also identify 12 products and services in each category for which specifications will be developed. The prior year�s categories and specs will most likely be revisited as well. A list of compliant contracts will also be kept. This is currently on the Executive Order 4 website.

11. What is Green Purchasing? Purchasing products and services that have a reduced negative impact or increased positive impact on the environment and human health compared to traditional products. Jaime/ KathyJaime/ Kathy

12. Criteria for Green Purchasing Toxin Avoidance for the protection of public health & the environment, including children Pollution Prevention � emissions Content - made from a sustainable resource or recycled material Energy Efficiency and Water Conservation End of Life Provisions � take-backs, recycling Jaime/KathyJaime/Kathy

13. Other Considerations Third Party Certifications Manufacturer Disclosures Innovative Packaging Encouragements Jaime/Kathy educated consumer � do not accept just the end product question the process that brought the item onto the marketJaime/Kathy educated consumer � do not accept just the end product question the process that brought the item onto the market

14. Jaime KathyJaime Kathy

15. Paper Directive Affected entities are directed to purchase copy paper and janitorial paper and other paper supplies that are: Composed of 100% post-consumer recycled content and process chlorine free. AUDRA although the Order � mentions the development of spec few specifications are built right into the order: Paper is directly addressed because the state purchases and uses such a huge quantity of it � toxin avoidance in manufacturing and preserving natural resources is at the core of this directive. It requires purchasers to ask certain questions about the paper they buy � not enough to just �buy recycled� The reduction of paper usage is also has also been addressed by the order. AUDRA although the Order � mentions the development of spec few specifications are built right into the order: Paper is directly addressed because the state purchases and uses such a huge quantity of it � toxin avoidance in manufacturing and preserving natural resources is at the core of this directive. It requires purchasers to ask certain questions about the paper they buy � not enough to just �buy recycled� The reduction of paper usage is also has also been addressed by the order.

16. Paper Directive All agencies are directed to print all publications on 100% post-consumer recycled paper. Non-recycled content shall be derived from a sustainably-managed renewable resource to the extent practicable, unless the cost of the product is not competitive. AUDRA - the paper directive directly impacts our printed material � and is therefore included in the order It also address the issue of when recycled is NOT available and the non-recycled content � how was that produced? AUDRA - the paper directive directly impacts our printed material � and is therefore included in the order It also address the issue of when recycled is NOT available and the non-recycled content � how was that produced?

17. EO 4 Recycled Paper Contracts Recycled Copy Paper (Truckload Lots) - Group 50213- Award Number 21427-RS (Item 1) 100% post consumer recycled content, processed chlorine free Recycled Copy Paper (less than truckload lots) Group 50211 - Award Number 21239-RS��(Items 1-4) 100% post consumer recycle content, processed chlorine free Jaime There are options available to purchase compliant paper on state contract You can find these on the PSG portion of the OGS website � there are also recycled paper options on many office supply contracts. Jaime There are options available to purchase compliant paper on state contract You can find these on the PSG portion of the OGS website � there are also recycled paper options on many office supply contracts.

18. Recycled Janitorial Paper Contracts While not yet 100% post-consumer, these contracts come close to meeting the EO: Facial Tissue - Group 23300 � Award 20994-RS 100% recycled, 95% postconsumer content, Processed Chlorine Free (PCF) (pre-dated EO4) Napkins � Group 23300 � Award 20995-RS 100% recycled 70% postconsumer content, PCF (pre-dated EO4) Toilet Paper � Group 23500 � Award 21040 - RS 100% recycled, 20% postconsumer, PCF Jaime � the Order extends to janitorial papers as well The order directs 100% post consumer �to the maximum extent practicable� These are close and as these come due � contracts will be negotiated for 100% PCF Jaime � the Order extends to janitorial papers as well The order directs 100% post consumer �to the maximum extent practicable� These are close and as these come due � contracts will be negotiated for 100% PCF

19. Form, Function and Utility Does the�product or�service meet either agency specifications or industry standards which may be applicable? Are deviations from specifications minor? Will the�product or�service�suffice, or substantially meet the minimum agency�requirements�for function and performance? Are start-up lead times and performance standards reasonable, necessary and within accepted commercial practices? Jaime The order directs agencies to rely on and use the specifications developed by the interagency committee -- but there are some exemptions The most common one: �unless the commodities, services or technology will not meet required form, function and utility� that is, the minimum agency requirements for function and performance. Document in the procurement record � this will have to be reportedJaime The order directs agencies to rely on and use the specifications developed by the interagency committee -- but there are some exemptions The most common one: �unless the commodities, services or technology will not meet required form, function and utility� that is, the minimum agency requirements for function and performance. Document in the procurement record � this will have to be reported

20. Green ALL Purchases Choose EO4 compliant products or the greenest alternative from: Preferred Source OGS State Contracts Open Market AUDRA/KATHY The general message is TO GREEN ALL PURCHASES whether or not they have specifications drafted under Executive Order 4 AUDRA/KATHY The general message is TO GREEN ALL PURCHASES whether or not they have specifications drafted under Executive Order 4

21. Audra/Kathy As the marketplace responds to increasing demand for green products, more and more items are marketed as having some environmental benefit Don�t believe the hype! Whether buying for work or when shopping in your own personal life, dig a bit � what do the terms on the package really mean? Sometimes labeling is besides the point � you might choose the product with less packaging, can be more important than any bogus green claim.Audra/Kathy As the marketplace responds to increasing demand for green products, more and more items are marketed as having some environmental benefit Don�t believe the hype! Whether buying for work or when shopping in your own personal life, dig a bit � what do the terms on the package really mean? Sometimes labeling is besides the point � you might choose the product with less packaging, can be more important than any bogus green claim.

22. Category I - Electronic/Appliances Desktop Computers Lap Top Computers - Room Air Conditioning Refrigerators Washers � Domestic Washers � Commercial Dishwashers Domestic Dishwashers Commercial JAIMEJAIME

23. Category II - Transportation Traffic Safety Equipment Passenger Vehicles Engine Block Heaters Re-refined Motor Oil Re-refined Hydraulic Oil Traffic Message Boards JAIMEJAIME

24. Category III - Office & Building Operations Printing Ink Drinking Water Fountains Pest Management Recyclables Collection and Disposal (service) Turf Management New York State Office of General Services - Executive Order 4 JAIME the best way to see this work will be to return to the Executive Order 4 website and to navigate it a bit - JAIME the best way to see this work will be to return to the Executive Order 4 website and to navigate it a bit -

25. Executive Order No. 4 Compliant Contracts Recycled Copy Paper (truckload lots) Recycled Copy Paper (less than truckload lots) 2009 Aggregate Computer Purchase � Desktop and Laptop Computers Commercial Clothes Washers Domestic Clothes Washer Passenger Cars Alternative Fuel Vehicles Electric Vehicles Hydraulic Oil Motor Oil Traffic Safety Product

26. 2009 Aggregate Computer Purchase EPEAT* Gold � The highest standard for green specifications � PLUS seven Driving the market to higher standards Savings realized through purchasing power environmental benefits calculator quantifies impact *(Electronic Product Environmental Assessment Tool) AUDRA � this is a perfect example of driving the market while impacting the environment positively and saving lots of money through centralized contractsAUDRA � this is a perfect example of driving the market while impacting the environment positively and saving lots of money through centralized contracts

27. Environmental Impacts of the Aggregate Computer Purchase AUDRA � this is an example of measurable environmental impact that is calculated by EPEAT � is a searchable electronic database of the environmental statistics of thousands of computers that is free and available to all. It also is a standard setting organization administered by Green Electronics Council AUDRA � this is an example of measurable environmental impact that is calculated by EPEAT � is a searchable electronic database of the environmental statistics of thousands of computers that is free and available to all. It also is a standard setting organization administered by Green Electronics Council

28. Other Environmentally Preferable Contracts http://www.ogs.state.ny.us/purchase/spg/pdfdocs/EnergyRecycled.pdf JAIME Also can be found on the OGS Executive Order Website JAIME Also can be found on the OGS Executive Order Website

29. Preferred Sources Commodities available in the form, function and utility required by affected entities must be purchased from preferred sources in the following prioritized order: Department of Correctional Services� Correctional Industries Program. (CORCRAFT) Approved, charitable, non-profit making agencies for the blind; (Industries for the Blind of NYS) Equal priority to approved, charitable, non-profit-making agencies for the severely disabled, qualified special employment programs for mentally ill persons, and qualified veterans� workshops. (NYS Industries for the Disabled) JAIME � explains the use of preferred sources JAIME � explains the use of preferred sources

30. Reporting Directive Keep track of your Green Purchasing August 1, 2010 Affected entities are required to report their progress JAIMEJAIME

31. Jaime Roth, Esq.Office Of General ServicesJaime.Roth@ogs.state.ny.usAudra HermanOffice Of General Services Audra.Herman@ogs.state.ny.us Kathryn MacriEnvironmental Facilities CorporationMacrikk@nysefc.org