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Harlingen CISD Data Systems Department

Harlingen CISD Data Systems Department. Initiated Feburary 2014. Department Staff. Olga Garcia, Director of Data Systems Jackie Peña, Coordinator of Programming /Technical Support Randy Auger – Programmer Systems Analyst Rebeca Grimaldo – Programmer Systems Analyst

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Harlingen CISD Data Systems Department

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  1. Harlingen CISDData Systems Department Initiated Feburary 2014

  2. Department Staff • Olga Garcia, Director of Data Systems • Jackie Peña, Coordinator of Programming /Technical Support • Randy Auger – Programmer Systems Analyst • Rebeca Grimaldo – Programmer Systems Analyst • Mike Rangel , Coordinator of PEIMS/Application Support • Dalia Garcia, Programmer Systems Analyst • Jennifer Moreno, PEIMS Data Entry Clerk

  3. Department Information • Phone – 427.3488 • Fax- 427.3495 • Email – helpdesk@hcisd.org • Webpages • Harlingen CISD > Departments > Data Systems • Intranet – old Research & Evaluation • Harlingen CISD > For Staff > Teacher Access Center • Harlingen CISD > For Staff > Administrative Resources • eFinancePLUS • eSchoolPLUS from home • eSchoolPLUS within the district • DESKTOP SHORTCUTS – NOT PERMITTED

  4. Main Systems management • eSchoolPLUS • Modules: • Basic Student Information – Unique ID • Attendance • Scheduling • Mark Reporting - IPR, Report Cards, Transcripts • Discipline • Medical • State Reporting - PEIMS, TREx, PET, PID • State Test Assessments • Summer School • Online Enrollment

  5. Main Systems management cont. • eFinancePLUS • Employee Access Center – supported by Human Services • Teacher Access Center • Parent/Home Access Center • Cognos Reporting • Student • Finance

  6. Other Applications / Responsibilities • Kronos – technical clocks issues • Main contact is Payroll staff • Web ID – system support, setup • First line of contact are the technicians • Secondary schools only • Texas Records Exchange (TREx) • User accounts • Office of Civil Rights (OCR) reports • SharePoint – Content360 (scanning, doc. management)

  7. Department Functions • Support and maintain enterprise systems • Comply with all state reporting • PEIMS • Fall, Mid-Year, Summer (End-of-Year), Extended Yr. (Bil., Sp.Ed. Dual Credit) • TREx • Weekly PET/PID transmissions • Texas Student Data System - ECDS, Student GPS • Test Assessment Data Files • Audits – PBMAS, TEA, External, Internal • Train Users • Support campuses and departments • ex. PGP forms, LEP interventions forms, Spring Round-up

  8. Department Functions cont. • Maintain daily data file transmissions • Backup Files (eSchoolPLUS, internal systems) • Complete Report requests • Weekly Newsletter • Internal custom programs • Professional contracts, Reasonable Assurance, Copier Counts

  9. User Accounts • eSchoolPLUS • User account form online • Log in and password same as email • eFinancePLUS • Hosted outside the district • User account form online • Accounts created by vendor – may take 2 days • Log in user account different than eSchoolPLUS • SHARING ACCOUNTS AND PASSWORDS PROHIBITED • NEVER SAVE PASSWORD ON COMPUTERS

  10. Data Quality Source: Principles of Data Quality, Paper by Arthur Chapman

  11. Data Quality Control and Accountability • Current • Complete • Accurate • Validate – eliminate errors • Documentation • Responsible • Confidentiality • Data Integrity

  12. Someone is Watching • Attendance error reports • • Excessive absence reports • • Discipline over-reporting errors • • Discipline-attendance miss-matches • • Suspensions at snapshot • • Missing grades • • Incomplete grades • • Trailing grades • • No ADA eligibility coding • • Missing SSNs and State IDs • • PET and PID errors • • Underreported students • • Edit + Potential Leavers • • SPED coding errors • • LEP coding errors • Student Enrollment Source: TASBO conference - Dr. Julie Joubert-Guillory

  13. Financial Impact Procedures Processes Personnel Source: TASBO conference - Dr. Julie Joubert-Guillory

  14. Dress it up and enjoy the dance! Have a wonderful year!

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