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Kadena Special Olympics 2008

Kadena Special Olympics 2008. Volunteer Briefing Volunteer Coordinator: Capt Mara Roedder (961 AACS) – 634-8164 ksookinawa@gimail.af.mil. Opening Statements. Maj David Castor Maj Colin Sewake.

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Kadena Special Olympics 2008

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  1. Kadena Special Olympics 2008 Volunteer Briefing Volunteer Coordinator: Capt Mara Roedder (961 AACS) – 634-8164 ksookinawa@gimail.af.mil

  2. Opening Statements Maj David Castor Maj Colin Sewake

  3. When: 8 November 2008 **Rain out day: 15 Nov** Where: Risner Fitness Center (Kadena Air Base)Who: Over 1200 Athletes from 62 Local schools, Workshops and DoDDS Game Day

  4. General Information Times/All Volunteers Show times (other then huggers): Please check with special team POCs 1. Crisis Action Team 2. Medical 3. Logistics 4. Sports 5. Opening/Closing Ceremonies 6. Traffic Control Bus Start Time: 0615 Volunteer Check-in: 0600

  5. General Information All Volunteers • Weather • Heat – It might be hot! • Hydrate, avoid heat-related injuries • Rain – KSO is a rain or shine event! If it is raining on game day, you still need to show up. If the event is postponed, it will be announced on AFN radio/television/Website • In case of lightning, don’t leave your athlete! Move into Risner, O’Connor Gym, Pro shop, etc.

  6. General Information All Volunteers • What to wear – • athletic attire recommended • Comfortable clothes and shoes • Conservative/in good taste • No inappropriate language/graphics, no short shorts/skirts, no exposed stomachs • What to bring - sunscreen, hat, sunglasses, rain gear • Food/Drink - Lunch provided, water available all day • Parking- Extremely limited – carpool, walk, bike, use shuttles

  7. General Information Huggers • What is a Hugger? • A Hugger is an escort for the athletes/family • Ambassador for the military • Escort athletes/family to events • Pick up lunch/water • Pick up gift bags • Be a friend!

  8. Hugger Responsibilities • Pick up 1 balloon on way out • Volunteers will take groups of 10-15 to Athlete Tents in Parking lot behind Risner • Give your athlete balloon (used for Opening Ceremony) • Tent Monitors and Interpreters will be there to assist

  9. Hugger Responsibilities • Stay with your athlete/family throughout the day • Escort to events/lunch/bathroom – EVERY THING! • Must stay at the Games until your Athlete leaves (make sure you check out with the tent monitor) • Athlete’s name and events on a number tag • Events ID by code, i.e. T1, F1 • Tear off a gift bag ticket from the athlete number tag and exchange it with your gift bag at the gym.

  10. NAME of Athlete (Codes for the events, i.e. F-1, T-2 )

  11. General Information Volunteers • Sign In • Begins at 0615 @ Risner Aerobics Room (on the side closest to the track) • Don’t go in the front! • Sign-in arranged alphabetically • Certificate • Pick up Volunteer Trifold, lanyard, athlete balloon, event booklet • Move to Athlete Tents behind Risner to meet athlete • PLEASE BE FLEXIBLE!

  12. Volunteer Registration N Inside Gym – Off Limits D-F A-C G-J Risner Aerobics Rm Exit HERE! Enter Here! K-N O-R S-V W-Z/ teens Outside-Track side To Tents

  13. Event Security Nerve Center Traffic Barriers 11/20/2014

  14. Working with Special Needs Individuals • Be a cheerleader, smile, have fun, relax and be calm • Be aware that athletes need direction, assistance, and supervision at all times • Acknowledge accomplishments and speak clearly (to the interpreters) • Communicate with gestures like high fives, thumbs up and words: “Good try! Great job!” • Remember, the athletes are unique individuals • RESPECT THEM! • Make sure your athletes are comfortable, i.e. bathroom breaks, food, water, health • How would you feel if you could not communicate?

  15. Opening/Closing Ceremonies • Opening Ceremony Overview • Parade of Athletes • Torch Run • Closing Ceremony POC: Capt EmilyHuhmann: emily.huhmann@kadena.af.mil Capt David Klein: david.klein@kadena.af.mil

  16. OPENING CEREMONY Cauldron Stage Band DVs Volunteers Chalk Lines A B Bleachers Tents Procession Torch Run

  17. CLOSING CEREMONY Cauldron Stage Band Trained Volunteers Chalk Lines Bleachers Tents Circle of Friendship Torch Run

  18. 18 MDG Medical Tent All Volunteers • Medical Tent • First Aid and Triage • Privacy for special needs cases • Location: Athlete Tents and by US Volunteer Registration • Emergency Services • Japanese and US Medical Support • Support from Kadena Fire Department as needed Capt Andrew Mattern: andrew.mattern@kadena.af.mil

  19. 18 MDG Medical Tent All Volunteers • Three medical teams on roving golf cart, two personnel per golf cart • Optometry services provided to athletes in the Athlete Tent area near Information Booth • Diaper changing available in Athlete Tent area

  20. Safety All Volunteers • Top concern for you and the athlete • Maintain situational awareness at all times • Protection from the heat/rain • Wear a hat and use sunscreen • Drink plenty of water – avoid caffeine/soda • Encourage athlete to drink plenty of water • Report unsafe conditions immediately!!

  21. Transportation All Volunteers • Carpool/Walk/Bike/Run – don’t add to the congestion • US Volunteer Parking (Shuttle Route) • OClub • Military Clothing & Sales • NCO Club • 18 MDG Front Parking Lot (no bus – walk to Clothing Sales/NCO Club) • No Shuttle • 18 MSG, 18 CONS, AFSO21/Recruiters Office, Education Center, Marek Park

  22. Transportation All Volunteers • Gates open at 0600 • Shuttles will begin running at 0615 • Arrive early – buses will be scarce after 0800

  23. Nerve Center All Volunteers • Support and contingency coordination • Direct Link with Command Post • Translators at main Nerve Center and Info booth • Lost and Found for objects and people • Maps and Schedule of Events • Crisis Team

  24. Security Forces Topics All Volunteers • Anti-terrorism/Force Protection • Not recommended to bring backpacks or personal baggage • Watch for people trying to leave perimeter • Report unattended bags/packages to • Security Forces or KSO Command Center • Evacuation Procedures • Stay with Athlete/Assist with Evacuation • Go to evacuation area, account for everyone

  25. Security Forces Topics All Volunteers • Evacuation Areas • Primary evacuation point – Marek Park • Secondary evacuation point – Post office • Tertiary evacuation point -- Dorm Parking lot- Bldg 138

  26. CONTINGENCY OPERATIONS Primary Evacuation Point 11/20/2014

  27. CONTINGENCY OPERATIONS Secondary Evacuation Point Tertiary Evacuation Point 11/20/2014

  28. Rules to Follow Huggers Have FUN! Sign in at the Risner Aerobics Room (on the side) NEVER leave your athlete and their family at anytime If the need arises, go to Tent Monitor for positive handoff ISSUES or PROBLEMS contact: Nerve Center Team (Yellow polo shirts) KSO Committee members (Blue polo shirts) Someone with a radio When your athlete goes home, check out with your tent monitor

  29. Rules to Follow • Keep safety in mind at all times • Don’t take anyone outside Risner perimeter unless they have the proper id or visitors pass • Don’t sign up – and then not show up! • This is a commitment - Ripple effect…. • Don’t leave to eat at Chili’s/Bowling Alley/etc until you are finished • Food provided

  30. Questions? www.kadenaspecialolympics.com ksookinawa@gimail.af.mil

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