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UPC (Universal Product Code) Inquiry

UPC (Universal Product Code) Inquiry. By MIS Department. What are UPCs?. UPCs are unique 11-digit numbers that are assigned to each size of a style, as well as to each prepack of a style, by season

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UPC (Universal Product Code) Inquiry

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  1. UPC (Universal Product Code) Inquiry By MIS Department

  2. What are UPCs? • UPCs are unique 11-digit numbers that are assigned to each size of a style, as well as to each prepack of a style, by season • The first digit of a UPC is the industry, for example 7 is used for garment, while 8 is used for outerwear • Each manufacturer has its own ID number, which represents the 2nd through 6th positions of every UPC • Positions 7 through 12 are the unique number itself, which is assigned to new sizes/prepacks as the next number after the last UPC used • The last number in a UPC is the check digit, which is calculated with a formula based on the other numbers of the UPC. This is used to confirm that the UPC is entered correctly into the system • UPC inquiry can be done for any style from the Sales menu, as well as from the Style Inquiry for a specific style • NOTE: Some of the following slides will have different screen colors (browns and blues), but the screens you will see will all have the blue colors. (Skip to Main Menu)

  3. Glossary of Training Terms • The following terms will be used throughout this training program: • Field: A box on the screen into which you enter information • Value: The information (data) being entered in the field. Example: Division number, FGPO number • Icon: An image you may click to perform a function such as select, submit or exit • (Single-)Click: Also “Select.” Hitting the left mouse button once. This will activate an icon or select a row in a list of values • Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.

  4. Using the RLM System • These are the primary RLM icons you will use: • Search: Located next to entry fields. Clicking this icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key) • Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen • OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen • Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key) • Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)

  5. Sign On Enter your User ID and Password here Note: User ID and Password are assigned by MIS. The password field IS case-sensitive.

  6. Welcome Click the check (or hit the Enter key) to proceed

  7. Enter the application number for the menu or click the correct button in the menu at left Enter the application number for the Sales Inquiry menu or click the correct button in the menu at left Select Application Enter the Company Number If you don’t enter a Company or enter the wrong number, you will receive this error: Click OK

  8. Sales Inquiry Menu Click “UPC Inquiry” Note: UPC inquiry may also be done on the Style Inquiry (click to view)

  9. Select Division Note the Division Number here Click here to change Division

  10. Select Division If you searched for Divisions, enter the Number or click the Division Name Use the Arrows to move up and down the list Click OK

  11. Select Division Enter the Style, FabWsh and Color or click the icon to search from a list Enter the Season and Year

  12. Select a Style If you clicked the icon for Style, a window appears Type the style number in the first field and press Enter to search the list Double click on the style line to select it

  13. UPC Inquiry: Submit Check the box to display voided UPCs Optionally, enter an inseam or prepack code to further define the inquiry Click OK

  14. UPC Inquiry: Prepacks This 13-digit number is the GTIN, which is an expanded number that is being used in some areas. RLM automatically adds “00” to the prepack UPC to create the GTIN

  15. UPC Inquiry: Open Stock (00A) Open Stock (00A) styles have a UPC for each size. These UPCs may be used as components of prepacks A “V” in the Status means the UPC has been voided

  16. UPC Inquiry from Style Inquiry On the Style Inquiry (first screen), click this blue arrow to see the UPCs for the style. (Prepack or 00A, depending on the style selected)

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