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ARRA Reporting – Upcoming Initiatives

ARRA Reporting – Upcoming Initiatives. Office of Contracts. Discussion Topics . Initiatives SiteXchange : Electronic Submission of C92s CRLMS: Electronic Submission of Certified Payrolls, Prevailing Wage Data Small Business Network ARRA Reporting

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ARRA Reporting – Upcoming Initiatives

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  1. ARRA Reporting – Upcoming Initiatives Office of Contracts

  2. Discussion Topics • Initiatives • SiteXchange: Electronic Submission of C92s • CRLMS: Electronic Submission of Certified Payrolls, Prevailing Wage Data • Small Business Network • ARRA Reporting • History, Lessons Learned from 1st Season • Development of New Application ARRA Reporting

  3. SiteXchange • Electronic Submission of C92s • Interface Similar to Expedite Bidding Software • Items Displayed, Indicate for Subs • Costs and Quantities as Bid Already Included ARRA Reporting

  4. SiteXchange Interface ARRA Reporting

  5. SiteXchange Interface ARRA Reporting

  6. SiteXchange Functionality • Building Interface to Perform PQ Checks • Initially Diane Use SiteXchange for C92 Entry • Fully Understand How It Works • Work Out Any Issues ARRA Reporting

  7. SiteXchange Pilot • Target End April for Pilot Implementation • Schedule with OCA • Volunteers to Pilot? • Email tina.collins@dot.state.oh.us • Upon Implementation Hard Copy C92s No Longer Required ARRA Reporting

  8. CRLMS • Online Submission of Certified Payrolls • Prevailing Wage Data Loaded • Contract Compliance Eased • Planning Stages • Meeting Next Thursday with InfoTech to Set Preliminary Schedule ARRA Reporting

  9. ARRA Reporting • Initial Implementation Simple Form • Designed to Not Allow Edits • Didn’t Anticipate Sheer Number of Edits • Control of Data Submitted • Edits Frequently Requested, Late Submission by Subs, District Finds Discrepancy • Significant Amount of Overhead to Manage ARRA Reporting

  10. ARRA Reporting • Hard Copies to District Along with Online Submission • Some Only Sending Hard Copies • Others Only Submitting Online • At Least One Did Not Submit at All • Still Others Always Email Reports • Potential Auditing Issues ARRA Reporting

  11. ARRA Reporting • Contractors No Access to What Submitted • Districts No Access to What Submitted • Individuals Submitting Unsure if Approved • Consistency Necessary • Eliminate Manual Overhead with Process • New Application Developed (Currently) ARRA Reporting

  12. ARRA – New Reporting • Currently Developing New Application • Online Submission • Eliminate Hard Copies to Districts • Online Approvals • Online Updates and Corrections • Consistent Data Store for Everyone • Target Date -> March Reporting Period ARRA Reporting

  13. ARRA 1589 • Customized To Do List • Changes Based on User Logged In • Pull Last Month Entities, No Re-entry • Reporting Entity Submits Online • Routes to District for Approval • District Can Approve or Reject • Approval to Central Office • Rejection Back to Reporting Entity for Update ARRA Reporting

  14. Updated 1589 Process • Primary Goal, Get In and Out of the Application with Minimal Effort • Personalized Queue/To Do List will Direct Users to Pending Items • Not Submitted Forms • Not Approved Forms • Forms Under Review ARRA Reporting

  15. New ARRA Reporting

  16. New Application • All Users Required to Login to Authenticate • Ensure Data Reported from Intended Entity ARRA Reporting

  17. ARRA Reporting

  18. Questions? tina.collins@dot.state.oh.us 614-466-2314 ARRA Reporting

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