Download
workshop for new rotary youth exchange officers n.
Skip this Video
Loading SlideShow in 5 Seconds..
Workshop for New Rotary Youth Exchange Officers PowerPoint Presentation
Download Presentation
Workshop for New Rotary Youth Exchange Officers

Workshop for New Rotary Youth Exchange Officers

188 Vues Download Presentation
Télécharger la présentation

Workshop for New Rotary Youth Exchange Officers

- - - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript

  1. Workshop for New Rotary Youth Exchange Officers Kate Hoeppel, Youth Exchange Senior Supervisor, RI Alan Wylie, Chair , 2013-14 RI Youth Exchange Committee

  2. Welcome!

  3. Role of RI Staff • John Hewko, General Secretary • Michele Berg, Chief Officer, Programs and Member Services • Victor Barnes, Director, Programs & Grants • Sharon Cyr, Manager, Programs • Adam Doty, Manager, New Generations Programs • Kate Hoeppel, Senior Supervisor, Youth Exchange • Tom Woods, Senior Coordinator, Youth Exchange • Jessica Borrego, Compliance & Reporting Coordinator, Youth Exchange • Lauren Ribant, Service Coordinator, Youth Exchange youthexchange@rotary.org

  4. Youth Service – the Fifth Avenue of Service • New Generations Service  Youth Service • New Generations Service was enacted in 2010 • Name was changed to Youth Service in 2013 • Includes any activity serving those under 30 • Encourages the promotion and cross-promotion of programs • Cultivation of program participants and their families as future Rotary members

  5. Rotary Youth ExchangeAn Opportunity of a Lifetime

  6. Youth Exchange Program Summary • Two Programs • Short Term Program • Long Term Program • Both provide opportunities • Be the ambassador • Experience new culture • Make friends for a lifetime

  7. Short Term Program • One on One exchange with another student • Hosted by exchange student’s family • Normally three to four weeks in each country

  8. Long Term Program • For one school year • Total immersion in the culture • Will become fluent in the language • Hosted by 3 families (on the average) • Supported by Rotary club and Rotary counselor

  9. Why Rotary Youth Exchange is #1 ! • Careful interviews • Thorough orientations • Local support group (Rotary club) • Activities provided by Rotary • Low cost

  10. Qualifications of Rotary Exchange Student • Good student (upper half of class) • Willingness to adapt to new situations • Initiative to get involved in activities • Willingness to speak to groups • Attitude for giving to others THE TRAITS FOR BEING AN AMBASSADOR

  11. Long Term --$6,000 Air Fare Insurance Orientations Language camp Monthly allowance Blazer, pins, slides Approximate Costs of the RYE Programs • Short Term -- $1800 • Air fare • Insurance • Incidental costs abroad • Costs for hosting Host club provides allowance

  12. Long Term Club Interview - Oct District Interview - Dec 2 Sat Orientations with parents – Jan – Mar Orientation camp for Students - June Departure – late Jul – Aug Return - following June / July Schedule • Short Term • Club Interview - Oct • District Interview – Dec • 1 Sat Orientation with parents – Mar or Apr • Exchange - Jun - Aug Note: Some districts combine Short Term and Long Term processes

  13. Long Term Club Rotarians Long term Outbound Coordinator District Youth Exchange Officer For More Information • Short Term • Club Rotarians • Short Term Outbound Coordinator • District Youth Exchange Officer www.scrye.org www.yeoresources.org

  14. Rotary Club Involvement

  15. Club Involvement is Critical • No club involvement ==> no program • Some districts host & send 40+ students • Belgium, Mexico, … • Alaska, Ohio, Michigan, Washington, NY • Many districts do not promote program • Very few number of student exchanges • Improvement certainly possible • A culture change

  16. Challenges to Club • For hosting students (long term) • Budget ($1,500 to $2,500) • Host Families (perhaps biggest challenge) • For sending student (short term / long term) • Little cost unless providing scholarship • Provide banners • For both • Having committee to lead effort (more later)

  17. Club Structure for Youth Exchange • President • Board of Directors • International Director • YOUTH EXCHANGE COMMITTEE • Club YEO (2-3 year term) • Counselor(s) for Student(s) • 3 to 10 members (2 to 3 year terms) Consider every new member for committee

  18. Tasks for Club Youth Exchange Committee • Inbound Program (for long term students) • Find host families (look for dynamic Moms) • Appointing counselor (student’s “best friend”) • Getting student involved early (Rotary club, school activities, community) • Outbound program • Marketing program at schools … • Student interviews See RI Youth Exchange Handbook

  19. Rotary District Involvement

  20. District Committee Tasks • Gain support of District Governor • Promote Rotary club involvement • Establish exchange agreements abroad • Oversee budget and calendar • Ensure compliance

  21. District Activities • Outbound Program • District student interviews • Family and student orientations • Rebound orientation • Inbound Program • Counselor and host family orientation • Student orientation after arrival • Socials (Christmas party, Interact District Conference, Farewell Party, …) • District Conference

  22. District Committee Basic Structure • Youth Exchange Officer • Long term inbound chairman • Long term outbound chairman • Short term chairman • Treasurer • Youth Protection Officer • Compliance Officer • Insurance Officer

  23. Outbound Program

  24. Three Elements • Recruiting • Interviews • Orientations

  25. Recruiting Outbound Students

  26. Visits to Schools • How many clubs make visits to schools • 5 or more clubs • 10 or more clubs • 25 or more clubs • Rotarian does not have to be expert • Sample presentations are available • D5890 … • Experienced people will help

  27. Message at School • Looking for 20 (or 30 / 40) students from 150 schools in district • Fantastic opportunity for those wishing to be ambassador • Evening information meeting to be held for interested students and parents

  28. Evening Information Meeting • For Students and Parents • Those supporting • Rotarians • Inbounds and former outbound students (Rotexes) • Rotex parents • Tools • Presentation (slides 4 to 13 in this presentation) • Videos • Speeches (Rotex, Rotex parents, Rotarians)

  29. Approaching Schools Does Work • One Rotary club in Houston district visited 3 or 4 schools, each for a day. • Result for 2009 2010 • Long term outbounds – 13 • Short term outbounds – 10 • Result for 2010 2011 • Long term outbounds – 16 • Short term outbounds – 10

  30. Interviewing Outbound Student Applicants

  31. Club Interview • First interview • Conduct in Rotarian’s home -- 30 min • Interview parents separately • Determine if student committed • Review recommendation of school • Recommend student for district interview only if would be excited to host student in own home

  32. District Interview • In Houston, all day Saturday session • For students and parents • Involve Rotarians and Rotex • Difficult often in making final decisions • Side comment – parents often join Rotary

  33. Decision Making • Factors to consider • How many students can accept (based on expected number of host clubs) • Likelihood that student will succeed in new culture / language environment • Would interviewer be willing to host student in own home? • Better to say no than to have student fail

  34. Outbound Student Orientation

  35. Schedule for Orientations • Long Term Students • With Parents (2) – January and March • Student orientation camp in June • Short Term students • March

  36. Orientation Topics • What is Rotary • Why does Rotary sponsor Youth Exchange • Preparation for departure • Helpful hints for time abroad

  37. Preparation for Departure • Importance for learning the language • Knowing the country culture • Passport, VISA, Insurance, Airline tickets • Immunizations • Gifts, Photography, Luggage, Packing • Making good first impressions • Blazers, trading pins, speeches • Slides for Rotary club presentation

  38. Helpful Hints for Year Abroad • Rules and expectations of Rotary • Being the ambassador • Adapt to Host Family, 1st night questions • Importance of Rotary counselor • Participation in School • Homesickness, • Limited communications home • Making close friends, speaking language • Getting involved with club and community

  39. Inbound Program

  40. Two Orientations • Counselor and Host Family Orientation in July (prior to student arrival) • Student orientation 1 to 2 weeks after arrival • Ohio Erie Multi District video used to address abuse / harassment

  41. Basic Rule for Host Families • TREAT STUDENT AS YOUR OWN! • Responsibilities • Rules (Curfew, …) • Freedoms Students are here to learn and understand our way of life and are instructed to adapt, adapt, adapt…

  42. Rotary Counselor Is Key to Success • Year-around Rotary contact for student and host families • Best friend to help solve problems for student and host families • Important to prepare -- stay ahead of the challenges that will face student • Good idea -- counselor-in-training for following year

  43. Student Orientation • Stress high expectations for being ambassador • Orientation topics • Adapt to host family • Applying oneself at school • Make right set of friends • Become involved in Rotary club • Be known in the community • Communicate to Rotary back home Suggestion – involve Rotex

  44. Your Community Host Families School Exchange Student / Counselor Host Rotary Club Friends in High School Host Rotary District Challenges for the Rotary Youth Exchange Student

  45. Short Term Exchanges

  46. Two Categories • Home stays • Most of our experience • Camps (can include college students) • Conducted Europe, Turkey, California, …

  47. Home Stays • 1 on 1 exchange with another student • Hosted by exchange student’s family • Normally 3 to 4 weeks in each country

  48. Camps • Brings students together from several countries • Examples • Wilderness camp in Canada • Turkey • California – Bill Sturgeon

  49. Budgets

  50. Rotary Youth Exchange District Budget • Source • District • Potential supplementary source • Outbound Students (Flat Fee System) • Everyone wins with Flat Fee System • Student fees help district to finance program • Student cost is half the cost of other major exchange programs