College Wide Governance Meeting

1. College Wide Governance Meeting March 19, 2014, Gateway A&B 12:45-1:40PM

2. Agenda • Minutes/Opening Remarks/Announcements (Donaghy) • Research Committee (Vidon) • CoC Actions (Daley) • Webcam Usage in Classrooms (Rufo) • Resolution on webcam use in classrooms and meeting spaces (Donaghy)

3. Elections Nominations being accepted for: • Executive Chair • University Faculty Senator • SU Senator Send nominations to Bob Meyer at rwmeyer@esf.edu by tomorrow - March 20, 2014 Non-elected – Committee Chairs

4. Committee on Research Annual Report March 19, 2014

5. Committee Composition • Lee Newman, Kevin Kapuscinski, BandaruRamarao, Theresa Selfa, Chris Nowak, John Wasiel, Jessica Clemons, Steve Shaw • Neil Ringler • USA and GSA representatives • Philippe Vidon (Chair)

6. McIntire-Stennis and SEED Grant Review process

7. McIntire-Stennis • 16 pre-proposals were received • 11 pre-proposals were invited for full consideration • 4 proposals were funded • 2 proposals are still under consideration • 5 proposals were rejected

8. Mcntire-Stennis • Newman - Understanding the Role of Select Endophytic Bacteria in EnhancedGrowth and Disease Resistance • Vidon-Volk - Impact of Commercial Shrub Willow Biomass Crop Production inNew York State on Water Related Ecosystem Services • Mountrakis-Stehman - Developing Advanced Accuracy Metrics for Satellite-Derived Forestry Products • Fierke – McGee - Nutrient Resources Associated with Establishment and Long-TermMaintenance of Emerald Ash Borer Parasitoid Populations Under Consideration: Farrell – Germain, and Parry - Beier

9. SEED Grants • Proposals were due yesterday. • The COR members will meet on March 25 to make their recommendation for funding • We expect decisions to be made by April 11

10. Spotlight on Student Research • 2 day event this year in Gateway Center • Judging for grads on Tuesday April 15th • Judging for undergrads during common hour on the 16th • Kick-off pizza party on the 15th at 3pm • Keynote, awards, reception beginning on the 16th at 3pm in Nifkin Alumni Lunge • Info sent out to campus earlier this week

11. Spotlight cont’d • Soliciting faculty judges for graduate posters & sponsors for prizes and supplies • Proceedings will be available as PDF • Voluntary poster design session on March 26th • Only one to two posters per class project may be selected • Abstracts should be reviewed/approved by a faculty advisor

12. Spotlight Info • All of the information, including submission guidelines, dates, and times can be found here: • http://www.esf.edu/spotlight/

13. ADDITIONAL RESEARCH UPDATES Neil H. Ringler McIntire-Stennis Meeting, Washington, DC 4E Network of Excellence  “Green Sheet” Summary: Expenditures, New Awards, Proposals RF Meeting this Morning

14. MCINTIRE-STENNIS ADMINISTRATIVE TECHNICAL REPRESENTATIVE (ATR) MEETING Held March 5, 2014 in Washington, DC The McIntire-Stennis Program recently celebrated its 50th Anniversary, signed by John F. Kennedy! Anticipated outcomes from this meeting: Improve understanding of the roles of NIFA and the institutions in conducting reviews of M-S project proposals; Clarify roles and responsibilities of the ATR, and make modifications to ensure that the program is well-managed;

15. Improve approaches to reporting accomplishments to demonstrate the importance of the M-S program; Assist 1890 and insular area M-S institutions as they develop their M-S programs; Update the M-S Strategic Plan; Determine the future direction of the McIntire-Stennis Program

16. SUNY 4E Network of ExcellenceEnergy, Environment, Education and EconomicsThe first round of funding was announced in February 2014. The RF awarded $778,000 to 19 projects, involving 14 campuses. From ESF:Dr. Paul D. Hirsch “Understanding and Overcoming Barriers to Communication in Complex Socio-ecological Systems: An Integrative Approach to Interdisciplinary Research, Policy Translation, and Educational Application.”SUNY Environmental Science and Forestry (ESF), SUNY Stony Brook, SUNY Binghamton, SUNY Buffalo, SUNY AlbanyDr. Karin Limburg“Restoring Ecosystem Integrity and Ecosystem Services in Jamaica Bay, NY: A Research Planning Workshop”SUNY ESF, SUNY Stony Brook, Queens College CUNY

17. Dr. Douglas J. Daley“Workshops to Develop Faculty Mentors and Sponsored Research Experience for Undergraduates in Water Resources Science and Engineering”SUNY ESF, SUNY OswegoPreston Gilbert Awarded Presidential Fellowship The RF's Presidential Fellowship Program supports the SUNY Networks of Excellence. Gilbert's fellowship, one of only six awarded by the RF, will support designing and implementing the New Forest Economy initiative.

18. “GREEN SHEET” HANDOUT

19. CATHY KASZLUGA Vice President for Strategy and Planning The Research Foundation for SUNY SUNY-ESF CAMPUS VISIT March 19, 2014 Purpose of visit is discussion: Strategies for growing research and innovation at SUNY Organization of SUNY-RF in support of research and innovation Allocation of RF revenues SUNY-RF’s priorities for 2015

20. How to work with us • Do not hesitate to come see us if you or your department has suggestions about how to strengthen and enhance research • As in the past, we will make every possible effort to address your concerns.

21. Thank you

22. Curriculum Committee Report to Faculty Governance 3/19/2014

23. Curriculum Committee Actions (March 5, 2014) • Courses (new and revised) approved by Committee action • FCH 110 Survey of Chemical Principles: campus approval as General Education • EST 255 Research Methods for Environmental Studies • EWP 407 Writing for Environmental and Science Professionals • EWP 444 Professional Writing for Paper & Bioprocess Engineers • FOR 232 Natural Resources Ecology • FOR 740 Advanced Watershed Hydrology and Biogeochemistry

24. Curriculum Committee Actions (March 5, 2014) • Approval to delete 10 inactive courses from EFB • Policy reminder: a course that is not taught within a three year period could be put on a one year “inactive” status by the Dean of OIGS, with notice to programs, after which it could be dropped by administrative action • Committee recommends • Adopt Marine Science minor administered by EFB • Adopt Native Peoples and Environment minor administered by EFB • Reminder: proposal reviews, see the CoC website • Next Meeting March 26, 12:45 p.m. 254 Baker

25. ITS Classroom Cameras Joe Rufo College Wide Governance Meeting March 19, 2014

26. What are the cameras for?  What purpose do they serve? The cameras are used as visual aids to assist ITS in providing classroom support and proactively perform troubleshooting. When a classroom instructor is having a problem with the classroom technology and calls ITS requesting help, ITS staff is able to look into the classroom, view the podium and projection screen and in many instances remotely assist in resolving the problem. When the room is not being used, ITS can remotely turn off the equipment to prolong the projector life and save energy.

27. Where are the cameras located? There are a total of 11 cameras on the ESF main campus, managed by ITS, that are used to facilitate classroom support.   • Baker 141, 145, 146, 148 • Marshall Auditorium • Nifkin lounge • Gateway Conference Areas A, B and C • Illick 5, 16 There are also 2 located at the Ranger School campus.

28. Are these cameras covered under ESF’s Video Surveillance Policy? Cameras are managed by ITS and are meant to provide academic/classroom support and as such do not fall under ESF’s Video Surveillance Policy. A different set of cameras, providing video but not audio, and managed by UPD are covered by this Policy and exist to support public safety.

29. UPD Surveillance Cameras Exterior • Pan tilt zoom on the quad • Fixed cameras (2) east side of Moon • Pan tilt zoom on the SE corner of Baker Shop Wing Roof • Pan tilt zoom on pole east side of Illick • Fixed camera viewing east Illick bike storage • Pan tilt zoom SW Gateway building • Pan tilt zoom NE Gateway • Pan tilt zoom on emergency help phone tower South West sidewalk of Illick which provides views of Campus Drive Gateway, fixed cameras • North concourse area • Trailhead area, common public area • Second floor main corridor • North end basement of Gateway • South end basement of Gateway

30. Are the cameras being used for the purpose they are/were intended? Yes, and have been a very useful aid for supporting teaching faculty in real time.  Additionally, in spring 2008, an ITS staff person individual noticed someone attempting to remove some expensive A/V equipment in one of the classrooms. He immediately reported it to UPD who was able to catch the person in the act.  

31. Who has access to the digital feed from the cameras?  Who is monitoring the feeds? On duty ITS staff and student assistants. UPD can also access through IP links.

32. Are there both audio and visual feeds? Yes, however the audio quality is for the most part very poor and is employed to help a user diagnose and resolve a reported problem.

33. Can anyone request to monitor a class using these digital and audio feeds? No.  The system is password protected; only ITS staff has access. Other than providing the IP links to UPD, requests for access are not granted.

34. Are the feeds from the cameras recorded? What is done with the archived information? No. The system is not set up to record and store video feeds. Nothing has been recorded and there is no archival footage.

35. What are the policies and procedures for those who monitor the camera feeds? No formal ESF policies exist.

36. Can the cameras be turned on and off remotely?  Can they be turned off from within the classroom? Why are they on all the time? Individual cameras cannot be turned on and off remotely, nor can they be turned on and off from within the classroom. The system is set up for the cameras to be “always on” type devices. Each time the system is turned off and on it requires some adjustment. 

37. How is privacy ensured for rooms used for both sensitive meetings and general classes?   In the context of the current set up, the best way to safeguard privacy is ensure the campus community is aware of the camera locations and functionality.

38. Are those who monitor the cameras (particularly students) under any obligation of non-disclosure? Presently monitors are not asked/required to sign a formal non-disclosure agreement.

39. Why are there no signs indicating that the area is under surveillance? Or in the very least, an easy to find listing of classrooms with surveillance cameras on ESF’s website? As noted these cameras are meant as visual aids for supporting classroom AV systems and not for surveillance purposes. However, signage placement as well as website notification should be implemented.

40. Questions

41. Resolution on Webcams in the Classroom and Meeting Rooms • Unpublicized as to presence and purpose • Audio and video feed being monitored by professional staff and work study students • Confidentiality of meetings • No non-disclosure agreements or policy statements • Many question that the cameras are being used solely for the purpose intended

42. Resolution • Temporarily suspending the use of webcams in the classrooms until policy and procedures can be developed. • Charging a taskforce with creating policy and procedures that govern webcams in the classrooms • Report due by 4/30/14