Missouri Electrical Cooperatives Multi-Jurisdictional Hazard Mitigation Plan

1. Missouri Electrical CooperativesMulti-Jurisdictional Hazard Mitigation Plan Kick-Off Meeting #6 Northeast Missouri Electric Cooperative Palmyra, Missouri February 8th, 2011

2. Welcome & Introductions • Who are we? • Rob Land, Risk Management and Training DirectorAssociation of Missouri Electric Cooperatives • Doug Hermes, Statewide Coordinator, Missouri Association of Councils of Government • Tye Parsons, Executive Director, Northwest Missouri Regional Council of Governments

3. Welcome & Introductions • Who are you? Electric Cooperatives • Lewis County Rural Electric Cooperative • Macon Electric Cooperative • Missouri Rural Electric Cooperative • Northeast Electric Power Cooperative (G&T) • Ralls County Electric Cooperative • Tri-County Electric Cooperative Association Regional Planning Commissions • Mark Twain Regional Council of Governments • Northeast Missouri Regional Planning Commission

4. Why Are We Here? • Congress passed the Disaster Mitigation Act in 2000 that requires state and local governments and other public bodies to plan and prepare for future natural disasters. • Having a federally-approved Hazard Mitigation Plan (HMP) is a key eligibility component for federal disaster mitigation dollars

5. Why Are We Here? • Missouri’s Electric Cooperatives will be eligible to apply for federal disaster mitigation funds IF: • They are potentially eligible in the Code of Federal Regulations; • They participate in the creation of a local HMP; • They formally adopt the local FEMA-approved HMP; • A Benefit Cost Analysis on the proposed project shows that for every dollar spent, greater than one dollar in future damages will be saved (BCA 1.0+)

6. Why Are We Here? • Mitigation funds can be used for: • Infrastructure hardening (retrofit) • Retrofit existing buildings and structures • Structure elevation • Soil stabilization • Etc. • Maintenance and “capital improvement” projects are NOT eligible

7. Why Are We Here?

8. Mitigation Dollars 404 Mitigation 406 Mitigation Part of the Public Assistance Program Post-Disaster Only Used to Return to Previous Condition Can ONLY be used to improve infrastructure / facilities damaged as a result of the event • Hazard Mitigation Grant Program (HMGP) • Pre-Disaster Mitigation • Flood Mitigation Assistance • Repetitive Flood Claims • Severe Repetitive Loss • Used on undamaged infrastructure / facilities

9. Mitigation Dollars 404 Mitigation • Hazard Mitigation Grant Program (HMGP) • Tied to a specific disaster declaration • 20% of the total disaster losses are available as HMGP • Applications are due within 12 months of the declaration • In 2008 nearly every county was declared a federal disaster • HMGP is used on undamaged infrastructure/facilities within a disaster-declared county Visit http://sema.dps.mo.gov/Mitigation.htm and select FY2011 Unified Hazard Mitigation Assistance Grant Guidance for more information about the 404 programs.

10. Why Are We Here? • Several months ago, AMEC approached Missouri SEMA about developing a statewide HMP that would cover the 47 cooperatives in the state. • SEMA recommended using Missouri’s Regional Planning Commissions to complete the plan, who have been completing county-level hazard mitigation plans since the early 2000s.

11. Structure and Process • Every Non-Metro RPC will be completing at least two individual cooperative “chapters” of the Statewide plan. Missouri’s 19 RPCs

12. Structure and Process • Northwest Missouri Regional Council of Governments is the lead RPC for this project. • Bootheel RPEDC is responsible for GIS QA/QC Missouri’s 19 RPCs

13. Structure and Process • Each Cooperative has been assigned an RPC to complete your “chapter”

14. Structure and Process • Mark Twain Regional Council of Governments • Macon Electric Cooperative • Missouri Rural Electric Cooperative • Ralls County Electric Cooperative • Northeast Missouri Regional Planning Commission • Lewis County Rural Electric Cooperative • Northeast Electric Power Cooperative • Tri-County Electric Cooperative Association

15. Structure and Process • The Statewide HMP will be broken into two general parts: • Part One: Plan elements common to every electric cooperative • Part Two: Individual “chapters” for each cooperative that list specific hazard considerations and vulnerabilities, infrastructure inventory, and mitigation strategies.

16. Structure and Process • Specific Hazard Vulnerabilities • i.e. Flood Areas, Heavily Forested, Earthquake Zones, Dam Failure, Land Slide • Infrastructure Inventory • Transmission/Distribution Lines, Buildings, Other Related Facilities • Mitigation Strategies • i.e. Underground utilities, storm safe rooms, storm structures, hardening lines/poles

17. Project Timeline • February – May 2011 • Data collection and asset inventory • June – November 2011 • HMP meetings with Cooperative staff • RPCs create individual Cooperative “chapters”

18. Project Timeline • Final Cooperative “chapters” are due December 1st, 2011. • First draft of entire statewide HMP plan is due to SEMA March 15th, 2012. • Final draft is due to SEMA May 15th, 2012. • Local HMPs must be updated and re-approved by FEMA every five years.

19. What Happens First? • The first few months of the project revolve around data collection and mapping. • The RPCs will be contacting you to discuss data needs (specifically your physical assets).

20. What Happens First? • Data Collection • Lines, buildings, critical infrastructure, generation/transmission/distribution related facilities • Prefer standard GIS format (ESRI) • RPCs will overlay base asset information with hazard maps to produce loss estimates.

21. What Happens Next? • After the data collection is complete and SEMA has approved our plan template, the RPCs will begin the planning process • RPC staff will be meeting with Cooperative staff to determine: • Specific vulnerabilities • Past mitigation efforts • Prioritized mitigation actions

22. What Happens Next? • The public must be given a chance to provide input to your plan. • Some public input methods: • Informing your customers about the HMP planning process via your website, newspaper article, or notification on a bill • Providing a way for the public to offer comments regarding the HMP

23. Tracking In-Kind Contributions • The federal funds paying for the statewide HMP require local matching funds. • In-Kind matching funds are documented by the work put in by Cooperative staff towards this project. • Cash match is an option

24. Tracking In-Kind Contributions • In-Kind contributions are documented by using a special timesheet for the project • Whenever you work on the HMP project, be sure to record your time on the timesheet and have a supervisor sign it. • This includes: • Phone calls with RPC staff • Travel time to/from HMP meetings • Time spent gathering data for the plan

25. Tracking In-Kind Contributions

26. Tracking In-Kind Contributions Visit www.MACOGonline.org Choose “Document Archive”and select “Electric Cooperative HMP Documents”

27. Break Out • Mark Twain Regional Council of Governments • Macon Electric Cooperative • Missouri Rural Electric Cooperative • Ralls County Electric Cooperative • Northeast Missouri Regional Planning Commission • Lewis County Rural Electric Cooperative • Northeast Electric Power Cooperative • Tri-County Electric Cooperative Association

28. Questions? • Thank you to Northeast Missouri Electric Power Cooperative for hosting our kick-off meeting today. • If you have questions after today, be sure to contact your partnering RPC!