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Ensuring Accurate MSDS Submissions GSRP Data

This document details the submission guidelines for Early Childhood program data under the Michigan MSDS system, ensuring accurate reporting for GSRP funding. It outlines collection dates, reporting periods, and mandatory requirements for data submission. Key dates for Fall 2013 and Spring 2014 collections are specified, along with changes to delivery methods and participant validation types. The resource also includes contact information for assistance and data quality improvement.

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Ensuring Accurate MSDS Submissions GSRP Data

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  1. Ensuring AccurateMSDS SubmissionsGSRP Data Sharon Singer, CEPI Analyst Dana Frederick, CEPI AnalystAugust 2013

  2. Fall 2013Early Childhood Collection Dates • Reporting Period: beginning of program through Oct. 31, 2013 • Collection Open: Sep. 23 through Nov. 13, 2013 • Certification Date: Nov. 13, 2013

  3. Spring 2014 Early Childhood Collection Dates (tentative) • Reporting Period: Nov. 1, 2013 through Feb. 12, 2014 • Collection Open: Nov. 27, 2013 through Feb. 19, 2014 • Certification Date: Feb. 19, 2014

  4. EOP 2014 Early Childhood Collection Dates (tentative) • Reporting Period: Feb. 13 through Aug. 15, 2014 • Collection Open: Mar. 5, 2014 through Aug. 20 2014 • Certification Date: Aug. 20, 2014

  5. Who should submit • ISDand/or • District/PSA/ONSR

  6. Changes beginning Fall 2013 • Less than 5 years old on November 1stand greater than or equal to 4 on December 1 • No home-based delivery method • GSRP Funding Type - FORMULA • Full-day = School-day

  7. Changes beginning Fall 2013 • Delivery method = School basedMust report a school code • Program Participation Component Immigrant “9130” only

  8. 3 Types of Validation • File Upload • Field Level • Certification Level

  9. Personal Demographics Component

  10. EC Programs Component

  11. Additional Components • Homeless Demographics (conditional) • Title III LEP and Immigrant (optional) • SNE (optional) • NEW Program Participation (optional)(immigrant “9130” value only)

  12. MSDS Reports • Early Childhood Student List

  13. Data Quality Emails • Who counts • Reporting period versus Staging Area • MSDS reports • MSDS download file

  14. Your Data File • Download your file

  15. Your Data File • Open “As an XML File” • All fields submitted • Use Excel to sort/filter • Use Excel’s Advanced Filter to deduplicate

  16. Statewide Data • http://www.michigan.gov/cepi • Left: Click MI School Data • Center: Click “Go to MI School Data” • Sections: Early Childhood (Coming soon)Kindergarten – 12th GradePostsecondaryWorkforce (Coming soon) • Aiming for: early childhood data by March 2014

  17. Need Help? • Web: http://www.michigan.gov/cepi • Collection Details Manual (Full or Sections) • Customer SupportFastest Service: CEPI@michigan.govSecondary Option: (517) 335-0505 option 3(need your name, area code, phone number, district/entity, issue

  18. Questions

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