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Project Management @ UF

This course, led by Dr. Randy Graff, aims to equip participants with a solid foundation in project management. It covers essential project concepts, planning tools, and practical methodologies. Key topics include project scope definition, task brainstorming, work breakdown structures (WBS), estimating, scheduling, risk management, and resource allocation. Participants will learn to utilize collaboration tools and software like MS Project and Google Docs for efficient communication and document sharing. Enhance your project management skills and learn to lead projects to successful completion.

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Project Management @ UF

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  1. Project Management @ UF Practical management of projects Randy Graff, PhD

  2. Goals • Basic understanding of a Project • Experience planning tools

  3. Objectives • Terms • Example • Brainstorm tasks • Share documents and tasks • Enter WBS and Resources

  4. Formal Project Management • Introduction • Framework • Charter • Workload • Estimating • Scheduling • Timeline • Risk Management • Resources • Implementation • Tracking • Reporting • Life Cycle • Closure • Tools • MS Project • MS Outlook • Email • Tasks • Calendar

  5. Practical Project Management

  6. Planning and Management Collaborative Work Space Tools Brainstorm Tools MS Project

  7. Scope Document Very well defined “What” AND Very well defined “What Not”

  8. Scope Document

  9. Group Work Breakdown Schedule 1 • Tasks • Duration • Grouping • Order Task 2 Task Task Task Task Task 1 Hour 1 Day 1 Week 1 Month 1 Hour 1 Day 1 Week 1 Month 1 Hour 1 Day 1 Week 1 Month 1 Hour 1 Day 1 Week 1 Month 1 Hour 1 Day 1 Week 1 Month 1 Hour 1 Day 1 Week 1 Month 3 Group 4 5

  10. Group Work Breakdown Schedule 1 • Tasks • Duration • Grouping • Order Task 2 Task Task Task Task Task Group 1 Hour 1 Day 1 Week 1 Month 1 Hour 1 Day 1 Week 1 Month 1 Hour 1 Day 1 Week 1 Month 1 Hour 1 Day 1 Week 1 Month 1 Hour 1 Day 1 Week 1 Month 1 Hour 1 Day 1 Week 1 Month 3 4 5

  11. Gantt Chart • Visual of tasks and resources Duration Group Tasks

  12. Resources • People • Things • Schedules • Cost

  13. Implementation • Signed approvals • Project • Time commitments • Funding • Equipment • Getting started • You • Others

  14. Implementation • Signed approvals • Project • Time commitments • Funding • Equipment • Getting started • You • Others

  15. Tracking

  16. Reporting

  17. Getting Started Collaborative Work Space Tools Brainstorm Tools MS Project

  18. Brainstorming Tasks • http://bubbl.us/ • www.inspiration.com • http://www.mindjet.com/

  19. Brainstorming

  20. Collaborative Workspace • http://pbworks.com • http://www.activecollab.com • http://docs.google.com • http://lss.at.ufl.edu • http://sakaiproject.org

  21. PB Works

  22. Active Colab

  23. Google docs

  24. MS Project

  25. Agenda

  26. Brief Overview Project Manage a project Schedule • Group of linked tasks • Particular sequence • Predefined resources Views and reports

  27. Toolbars Properties Window Tasks Linking Milestones Lag and lead time Resources Printing Saving Backing up Project Components

  28. Final Product: Gantt Chart

  29. Task Side

  30. Gantt Side

  31. Enter a Task

  32. Tasks Entered

  33. Alternate Task Input/Edit

  34. Tasks Entered

  35. Enter Recurring Tasks

  36. Recurring Tasks Entered

  37. Viewing and Printing Reports

  38. Backup

  39. Backup

  40. MS Project Review • Task • Recurring Task • Report • Backup

  41. Review • Terms • Example • Brainstorm tasks • Enter WBS and Resources • Share documents and tasks

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