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Purchasing & Central Services Department Overview

Purchasing & Central Services Department Overview. Eau Claire County July, 2013. Programs Purchasing & Central Services. Procurement Process/ Administrative Projects Risk Management / Insurance Central Printing / Mail / Fleet Shared Services/ City and County.

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Purchasing & Central Services Department Overview

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  1. Purchasing & Central Services Department Overview Eau Claire County July, 2013

  2. Programs Purchasing & Central Services • Procurement Process/ Administrative Projects • Risk Management / Insurance • Central Printing / Mail / Fleet • Shared Services/ City and County

  3. Insurance & Risk ManagementPurchasing & Central Services • Workers Compensation • Liability Insurance • Health Insurance • Safety Coordinator Several Programs Including:

  4. Workers CompensationPurchasing & Central Services • Self-Insured 1995 • $400,000 Deductible • Recent High Claim Cost (budget) • Reserves – low end

  5. Liability Insurance Purchasing & Central Services • General, Auto, E&O and Other • WMMIC – 2001 • $150,000/$400,000 Deductible • Stable Premiums – Dividends -Discounts • Low Claims

  6. Health Insurance • WCA Group Health Trust (bid 2010) (non-formal quote in 2012) • Expect to formally bid in 2013 • Working with Shared Services Health Insurance Team. RFP for Actuary Analysis • Contract and on-site services

  7. WMMIC Safety • Safety Coordinator • Compliance with training and procedures • Tracks injuries • General public

  8. Procurement • Shared purchasing staff • Centralize buying power • Fair and open process • Joint Purchasing Review 2012 • Cooperative Contracts

  9. Courthouse and Jail Construction Project • Project Manager • Teams (staff, professional & elected) • Building Committee • On Time and Under Budget • Budget of $59.1 mil - As of June 24th 2013 , estimated cost is approx. $58.4 million

  10. Courthouse and Jail Construction Project - Completion Dates • Jail - July 2012 • Link – (IS, Records, DHS) August 2012 • Health Dept –November 2012 • County Board Room – October 2012 • Veterans Services – October 2012 • Law Enforcement Phase 1 – Dec 2012 • ADRC and IS – March 2013

  11. Courthouse and Jail Construction Project - Completion Dates • Probate Offices - March 2013 • 2nd Floor lobby – March 2013 • 3rd Floor Offices – March 2013 • Law Enforcement Phase 2 – July 2013 • Huber – August 2013 • Juvenile Detention – October 2013 • Law Enforcement Phase 3 – Dec 2013 • Final

  12. Construction Project • Project originally designed in 2008 , re-designed in 2010. Owner changes, Added scope, Arch/design changes and Unforeseen conditions. • Numerous changes by owner/engineer • Numerous changes by others • “Added Scope” over $20,000 - Over $2 million

  13. LIST OF ADDED SCOPEEC COUNTY JAIL/GOVERNMENT CENTER CONSTRUCTION PROJECT (Large items over $20,000)

  14. Construction Project • 671 RFI’s (Request for Information) • 131 CB (Construction bulletins) • 710 PR (Proposal requests/change orders) • 58 CO (Formal change orders) All changes are reviewed carefully. Project is within budget.

  15. Construction Project • Overall success due to assistance of: • Building Committee (Chair Jim Dunning) • Contractors and Professional Team • Staff: Debbie Simet, Purchasing Matt Theisen, Maintenance Dave Hayden, Information Systems Mel Erickson, Planning & Dev. Joel Brettingen, Jail/Sheriff’s Dept. Thank you - All Staff and Public

  16. Narrow Band Communications Project • City and County Project • $6.5 million (added to scope) • 25% to 30% less coverage and • Improved an aged system • Added towers – Added tower Sites • Latest technology • Partners / Savings $

  17. 2013 Challenges • Staff time – • Project accounting detail & project management • Workers/Comp Cost • Health Ins Cost and or Consortium

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