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SWIS 5.2 & CICO-SWIS

SWIS 5.2 & CICO-SWIS. PBIS Applications Training Team. Updates and Information for SWIS Facilitators. Agenda. SWIS 5.2 & CICO-SWIS Overview and Walkthrough Application navigation and training information SWIS & CICO-SWIS Readiness Requirements Licensing Information

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SWIS 5.2 & CICO-SWIS

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  1. SWIS 5.2 & CICO-SWIS PBIS Applications Training Team Updates and Information for SWIS Facilitators

  2. Agenda • SWIS 5.2 & CICO-SWIS Overview and Walkthrough • Application navigation and training information • SWIS & CICO-SWIS Readiness Requirements • Licensing Information • Pricing Model Changes • Support Resources

  3. Login Procedures Applications on the account Login

  4. SWIS 5.2—Recap

  5. SWIS 5.2—Recap

  6. SWIS 5.2—Recap • Enhanced Features • Custom Fields • replaces Extra Info • Weapons and Harassment • Default to federal guidelines, but can be customized • Facilitators can change and refresh schools without logging out • Data Integrity will default to the current school year • Auto-prompt days suspended/expelled • Auto-prompt enrollment and school days

  7. CICO-SWIS Recap • Enhanced Features • CICO-SWIS Dashboard • Data at Login! • Data Entry • Improved features for data integrity! • Reporting Options • View multiple reports at the same time! • Period Management and Expectations • Easier ways to define the school-wide system! • Upcoming Features • CICO-SWIS Goal Line Shift • In-Application Help Desk

  8. SWIS & CICO-SWIS Facilitation Components

  9. SWIS & CICO-SWIS Facilitation • Both SWIS and • CICO-SWIS Facilitation involves: • Readiness • Licensing • Training • Ongoing Communication • Ongoing Coaching • Ongoing Support • Year-End Support

  10. SWIS & CICO-SWIS School Installation Process

  11. Readiness & Licensing • Reorganized to better align across applications and accommodate stand-alone subscriptions • Documentation • Allow schools up to three months to meet documentation requirements • this will require the facilitator to follow-up and verify later that the final requirements were met • Language for inclusion of non-school facilities (i.e., school/facility, educational facility) • Status Checks for Action Planning • Not in Place • Partial • In Place • Next Check

  12. Readiness & Licensing

  13. Readiness & Licensing • SWIS Readiness Requirement 3 • The school/facility has an incident referral form and definitions for behaviors resulting in administrative-managed (major) vs. staff-managed (minor) incidents in place that is compatible with SWIS referral data entry.

  14. Readiness & Licensing More information and examples are available at www.pbisapps.org in the Resources section

  15. Readiness & Licensing More information and examples are available at www.pbisapps.org in the Resources section

  16. Readiness & Licensing • SWIS Readiness Requirement 4 • Within three months of SWIS licensing, the school/facility is committed to having in place a clearly documented, predictable system for managing disruptive behavior (e.g. School-wide PBIS)

  17. Readiness & Licensing Example

  18. Readiness & Licensing General Process & Predictable System More information and examples are available at www.pbisapps.org in the Resources section

  19. Readiness & Licensing

  20. Readiness & Licensing • CICO-SWIS Readiness Requirement 3 • The school/facility has a standard Daily Progress Report/CICO point card with the following information: • Defined number of check-in periods (up to ten) • Defined number of expectations/goals (3-5) • A three-point rating scale

  21. Readiness & Licensing More information and examples are available at www.pbisapps.org in the Resources section

  22. Readiness & Licensing • CICO-SWIS Readiness Requirement 4 • Within three months of CICO-SWIS licensing the school/facility is committed to having a clearly documented CICO system. Procedures include: • Description of the program • CICO coordinator • Process for identifying students for CICO • Process/materials for training adults, students, and families

  23. Readiness & Licensing • One form to complete • Revamped for online completion • Space for electronic signatures • Revision to user section

  24. Readiness & Licensing School Information Form Administrator login All other users = SAMI Billing Information Leave blank if the school pays License Agreement & Data Sharing Administrator signature Facilitator Information Facilitator signature

  25. Readiness & Licensing

  26. Readiness & Licensing • License Agreement • The person assigned the responsibility of signing legally-binding documents will sign the license agreement. In most schools this is the: • Administrator • Dean • Vice Principal • Superintendent. • Optional Data Sharing Agreement • Schools opting to participate in sharing their data with state and district evaluators for research purposes will sign this agreement. This piece is not required in order to use the SWIS Suite.

  27. Readiness & Licensing Applications Use the drop-down to indicate which applications the school wants to access.

  28. Readiness & Licensing Pricing Model—July 2013 ISIS-SWIS CICO-SWIS SWIS

  29. SWIS & CICO-SWIS School Installation Process

  30. Swift at SWIS or • CICO-SWIS Training • Plan your Swift at SWIS or CICO-SWIS Training • Use the Demo Account to demonstrate reports • Use your Facilitator Account to demonstrate data entry • Facilitator Guides • Include outlined trainings! • SWIS and CICO-SWIS User Manuals • Great resource during training sessions and for ongoing learning!

  31. After Swift at SWIS or CICO-SWIS Training • Conduct a one week follow-up to check implementation and use • Attend and coach the next three team meetings • Support team leader and data analyst prior to meetings • The goal is to build capacity in them to come to the meetings prepared with data. • Remind schools/facilities to run data integrity check at least quarterly • Coaching and Follow-Up Support

  32. + • After Three Months • Follow up with the school/facility via: • SAMI • Phone • Email • Attend a team/staff meeting and offer coaching for using discipline data. • Check documentation on readiness requirement 4 • Ongoing Communication and Support • Continue to follow up with the school and check in via SAMI, phone, email, scheduled site visits, etc. • Use SAMI to regularly view and monitor school accounts. • Support new schools with readiness, licensing, SWIS and CICO-SWIS training, and ongoing coaching. • Three-Month Review • Ongoing Coaching and Support

  33. Year-End, Wrap-Up Support • Annual Facilitator responsibilities include: • Reviewing the status of schools’ SWIS or CICO-SWIS readiness tasks • Using SAMI to update and modify school accounts as needed • Completing the annual license renewal process • Completing SWIS or CICO-SWIS Training with new users • Completing SWIS or CICO-SWIS booster training as needed • Providing ongoing coaching support for all schools

  34. SAMI for SWIS Facilitation Remember: the school administrator that is listed on the Readiness and Licensing Form is the only user that SWIS will set up for the school. The SWIS or CICO-SWIS Facilitator will add all other users through SAMI.

  35. User Management • SAMI allows a Facilitator to monitor and manage user access to the school’s account. • User access type varies based upon: • Applications included in the subscription (e.g., SWIS, CICO-SWIS, ISIS-SWIS) • Size, grade levels, and culture of school • Facilitator capacity for training and support • SWIS implementation at the district, regional, or state level • Role and tasks assigned to the user

  36. SWIS User Access Types Note: as the ability to generate the Data Integrity Report and Download Data are made available, only the SWIS Admin, Data Entry, and Data Analyst will have access to do so.

  37. SWIS User Access Types

  38. CICO-SWIS User Access Types

  39. ISIS-SWIS User Access Types

  40. User Management: When is access appropriate? • Evaluating New Requests for access • Permissions and access needsWhat are the person’s responsibilities related to access? Do we need permission from the school administrator? What access type(s) are appropriate? • Current number of users Are we within the recommendations (above)? • Facilitator capacityDoes the facilitator have capacity to train, manage, and support a new user?

  41. Stay up-to-date and be informed so your schools can be, too! • PBISApps website • Trainings • Webinars • Resources • Pre/Post-Conference Sessions • Review Facilitator Manual • Annual SWIS Facilitator Boosters

  42. Support and Resources • Portal Support Section • Search Function • Community Forum • Email the PBISAppsTeam • Chat with us online • Encourage Facilitators to use the Portal communication features • New phone number • 1-855-455-8194

  43. Questions & Answers THANK YOU!

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