Microsoft PowerPoint 2003

1. Microsoft PowerPoint 2003 Unit 4: Slide Presentations BTT 1O5

2. What is Presentation Software? • A computer application that creates slideshows to accompany oral presentations • A slideshow enhances a presentation • The presentation software we will use is Microsoft PowerPoint 2003

3. The PowerPoint Window

4. Title Bar The PowerPoint Window

5. Menu Bar The PowerPoint Window

6. Standard Toolbar The PowerPoint Window

7. Formatting Toolbar The PowerPoint Window

8. Slide The PowerPoint Window

9. Outline Tab The PowerPoint Window

10. Slide Tab The PowerPoint Window

11. Thumbnail The PowerPoint Window

12. Views The PowerPoint Window

13. Notes Pane The PowerPoint Window

14. Task Pane The PowerPoint Window

15. Drawing Toolbar The PowerPoint Window

16. Status Bar The PowerPoint Window

17. Parts of the PowerPoint Screen • Presentation • The type of file that is created in PowerPoint • A file is temporarily saved as Presentation1 until we save it with a new name • Has the file extension .ppt • Slide • Like a “page” in a slideshow

18. Parts of the PowerPoint Screen • Slide Tab • Shows thumbnails of each slide • Thumbnail • A miniature version of each slide • Each slide is numbered • Click on a thumbnail to view the larger version • Outline Tab • Shows only the text from the slides

19. Parts of the PowerPoint Screen • Normal View • The default view • Shows each slide individually in the Slide Pane • Slide Sorter View • Shows miniature slides • Click and drag slides to change the order • Slide Show View • To run the slideshow

20. Parts of the PowerPoint Screen • Notes Pane • This is for “speaker notes” • These notes are what you would say while the slide was showing during an oral presentation

21. PowerPoint Rules How to Make Your Presentations Professional

22. Avoid Text Overload Having too much text on the screen can defeat the purpose of using PowerPoint. The slides begin to look like a jumble of text, making slides difficult to read and unrecognizable from each other. People will either try to read everything or copy everything down or they will lose interest. List only the key points. If you have more info to include use more slides or create handouts.

23. Avoid Text Overload • Use bulleted points • Use concise wording • Only include the main points; presenter should elaborate • Basic guideline: 6 points per slide, 6 words per point

24. Font Choices • Stick to 2 or 3 fonts • Sans-serif fonts for on-screen presentations • Leave decorative fonts for titles • Keep size consistent • Use large font size (minimum 18 pt) • Avoid italics; hard to read • Use bold to emphasize words

25. Capitalization • AVOID ALL CAPS…it is hard to read! • Capitalize the first word of each point • Avoid periods at the end of points

26. Keep It Balanced • Don’t center bullet points • Text is ragged and hard to read • Left-justify bullet points • Keeps it neat and easy to follow

27. Keep It Balanced • Avoid centering graphics on the slide • Place graphics beside text • Leaves more room for text • Pleasing to the eye • Better balance

28. Backgrounds • Use contrasting colours • Light colours on a dark background • Dark colours on a light background • Use a single background in a professional presentation • Avoid using PowerPoint’s templates; make your slideshows original!

29. Graphics • Use graphics to enhance your presentation • Do not let them distract from your presentation

30. Animation & Sound • Use “builds” – show one point at a time • Stick to one type of slide transition • Stick to one type of animation • Use one type of slide transition • Do not overuse sounds

31. The KYSS Rule • Keep Your Slides Simple • This is the main rule of PowerPoint slideshows

32. Martin Luther King Jr. • Civil rights activist • Author/poet • Labor activist • Religious leader • Minister • Antiwar activist

33. Martin Luther King Jr. • Religious leader • Civil rights activist • Author/poet • Labor activist • Minister • Antiwar activist